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RESOLVED that under Section 100A(4) of the Local Government Act 1972, the press and public be excluded from the meeting during discussion of item 7 because it involves the likely disclosure of exempt information as defined in paragraphs 3,4 and 5 or part 1 of Schedule 12A of the act, and the public interest in maintaining the exemption outweighs the public interest in disclosing the exemption.

RESOLVED that, subject to all references to “Rockbourne Park” being replaced with “Rockbourne Youth Centre”, the minutes of the meeting held on 5 December 2019 be agreed as a true and accurate record.

RESOLVED that:

1.    The report be noted

2.    Domestic Violence be suggested as an item for the CYP Select Committee’s work programme in the municipal year 2020/21.

RESOLVED that a referral be made to Mayor and Cabinet as follows:

1.    ICT problems have been a recurring issue at CYP Select Committee, affecting service delivery. The Committee has heard on numerous occasions through the course of this municipal year that problems with the ICT affects Children’s Social Care, as well as other services that the Committee scrutinises.

2.    The Children and Young People’s Select Committee recommends that the Mayor and Cabinet takes urgent action to address the recurring problems with the corporate ICT.

RESOLVED that:

1.    The report be noted;

2.    That the Service Manager – Housing Needs and Refugee Services

a.    ensures that caseworkers’ voicemail inboxes are able to receive message

b.    provides the Committee with up to date figures showing the number of children currently in nightly paid shared-facility accommodation;

c.    Updates the staff directory to ensure the switchboard has working phone numbers for caseworkers.

That the report be noted.

That the report be noted.

That the report be noted.

That it be noted that the Committee strongly supported a review of the Council’s Flexible Retirement Policy.

That the attendance of the meeting on the 26 November 2019 be amended to show that Cllr Dacres, Cabinet Member for Safer Communities was present at the meeting.

Then were no referrals.

That the following items be deferred from the Committees 2019/20 work programme to the next municipal year:

1)    Stop and Search and Prevent Review  - 6-month update

2)    YOS monitoring and progress against action plan.

There were no responses to referrals to be considered at the meeting.

That Simon Dobinson, John Newing and Nathan Hobson be thanked for attending the meeting and for their reports and presentation.

Cllr Davis declared an interest in item 4 as she worked for the Behavioural Insight Team; the Metropolitan Police were clients of the organisation.

There were none.

Resolved: the minutes of the last meeting were agreed as a true record.

Resolved: the committee noted the report and agreed to refer its views to the Trust. The committee also agreed to refer its views to Mayor and Cabinet in the following terms:

The committee was concerned to learn of the arrangements that have recently been in place at Lewisham and Greenwich NHS Trust for identifying and charging patients who are not eligible for free healthcare. The committee was particularly concerned to learn about the automatic sharing of data with the credit reference agency, Experian, to check whether patients were economically active in the UK (as part of the process for assessing “ordinary residence”). While the Trust is required by law to charge patients who are not eligible, the committee is concerned about the impact that the Trust’s implementation of this policy has on Lewisham’s status as a sanctuary borough. The committee therefore asks Mayor and Cabinet to explore good policy and practice in other councils in London and beyond in order to make links and help to create a campaign with those councils.

Resolved: the committee noted the report.

The committee agreed to refer its views on item 5 (NHS charges for overseas visitors) to Mayor and Cabinet in the following terms:

The committee was concerned to learn of the arrangements that have recently been in place at Lewisham and Greenwich NHS Trust for identifying and charging patients who are not eligible for free healthcare. The committee was particularly concerned to learn about the automatic sharing of data with the credit reference agency, Experian, to check whether patients were economically active in the UK (as part of the process for assessing “ordinary residence”). While the Trust is required by law to charge patients who are not eligible, the committee is concerned about the impact that the Trust’s implementation of this policy has on Lewisham’s status as a sanctuary borough. The committee therefore asks Mayor and Cabinet to explore good policy and practice in other councils in London and beyond in order to make links and help to create a campaign with those councils.

Resolved: the committee agreed the work programme.

There were none.

Having considered an officer report, and a presentation by the Cabinet

Member for Finance & Resources, Councillor Amanda De Ryk, Mayor and

Cabinet agreed the proposed actions and response set out in section 5 be

reported to the Public Accounts Select Committee.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Chris Barnham, the Mayor

and Cabinet agreed that Adam Bates be appointed as a Local Authority

appointed member to the Abbey Manor College Management Committee.

Abbey Manor College is Lewisham’s Pupil Referral Unit.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Chris Barnham, the Mayor

and Cabinet agreed that:

(1) the information concerning the recommended nominated governors in

Appendix 1 be noted; and

the following persons be nominated as a local authority governor for the

schools concerned:

Mr. Olanrewaju  Sharafa    Chelwood Nursery

Mr. Volker Kauschel                        Sydenham

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Chris Barnham, the Mayor

and Cabinet agreed that the Instrument of Government for Addey and

Stanhope School be made by Local Authority order dated 15 January 2020.

Agreed.

Having considered an officer report, and a presentation by the Cabinet

Member for Community Sector, Councillor Jonathan Slater, the Mayor and

Cabinet agreed that

(1) the transfer of management responsibility of the five centres listed be

approved as from 1 April 2020, to include the ability for Lewisham Homes to

make decisions on the community use of the centres and any change to the

existing occupational arrangements; and

(2) delegated authority be given to the Executive Director for Community

Services in consultation with the Head of Law for decisions about the nature

and terms of agreement for the proposed transfer of responsibility.

Having considered an officer report, and a presentation by the Cabinet

Member for Finance and Resources, Councillor Amanda De Ryk, the Mayor

and Cabinet agreed that

(1) the Council Tax Base calculation for 2020/21, as set out in the annual

Council Tax Base government return, attached at Appendix A be noted;

(2) Council be recommended to agree a Council Tax Base of 90,099.3 Band

D equivalent properties for 2020/21;

(3) Council be recommended agree a budgeted Council Tax collection rate of

97.0%;

(4) Council be recommended to agree no changes be made to the Council

Tax Reduction Scheme (CTRS) for 2020/21, that eligible claimants make a

minimum contribution of 25% towards their council tax;

(5) Council be recommended to approve the continuation of the discretionary

Council Tax discount of 100% for care leavers up to the age of 25, as set out;

(6) Council be recommended to agree that the existing policy of a 0%

discount for second homes for 2019/20 be continued for 2020/21, as set out;

(7) Council be recommended agree that the existing policy of a 0% discount

for empty homes Class A (an empty property undergoing structural alteration

or major repair to make it habitable) be continued, as set out;

(8) Council be recommended to agree that the existing policy of a 100%

discount awarded for a period of four weeks and then a 0% discount

thereafter, for empty homes – Class C (a substantially empty and unfurnished

property) be continued, as set out;

(9) Council be recommended agree to increase the Long Term Empty

Properties homes premium as set out in the 2019/20 Council tax Base Report,

from 50% to 100% from 1 April 2020, for properties empty between 2 and 5

years, and 200% for those empty 5 year or more with further incremental

increases in future years, as set out;

(10) the proposed 2020/21 National Non Domestic Rate (NNDR) estimated

net yield of £70m be noted, based on current information available; and

(11) Council be recommended agree to delegate the approval of the final

2020/21 NNDR1 form to the Interim S151 Officer for submission by the

deadline of 31st January 2020.

Having considered an officer report, and a presentation by the Cabinet

Member for Environment & Transport, Councillor Sophie McGeevor, the

Mayor and Cabinet agreed that

(1) the results of the public consultation and recommendations from SDSC

following from the meeting on 4 December 2019, be noted;

(2) the following updates to the Council’s parking policy, included in the

updated Parking Policy document be approved:

i. The introduction of an emissions based charging scheme for parking

permits, as set out in the charging bands proposal in Appendix 4 as amended

at the meeting. A separate £50 surcharge for diesel vehicles should also be

implemented, but diesel vehicles that conform to the most recent vehicle

emissions standards (Euro VI standards or higher) should be exempted. This

exemption standard should be reviewed annually and revised per the latest

research and emissions standards. Any refunds that need to be issued will

incur a £15 administration cost;

ii. To automatically provide ten hours of visitor parking credit annually free of

charge to all households when they purchase at least one paid annual

resident parking permit as detailed in section 6.5 of this report and to increase

the cost of visitor permits as set out in that section and in Table 1;

Current cost  Proposed cost

1 hour £1.40  £1.60*

Book of 10 vouchers £10.00 - £16.00

5 hours £2.80 - £3.20

Daily   £5.60  £6.40

Weekly £20.00 - £25.60

*sold as part of a book of 10 permits

iii. To approve the proposal to harmonise the rate for PCNs at the Band A rate

across the borough, as detailed in section 6.6 of this report. Approval for this

will then need to be sought from London Councils;

iv. To provide only mandatory, enforceable disabled parking bays (and no

longer provide advisory disabled parking bays), as detailed in section 6.7 of

this report;

v. To amend the application criteria for disabled bays to new criteria set out in

Appendix 6;

vi. To increase the tariff for pay and display parking to £0.50 for each 15

minute period for both cash and cashless payments as shown in section 6.8;

vii. To rationalise the number of pay and display machines in the borough as

shown in section 6.8; and

viii. To make the minor amendments, as detailed in section 6.11;

ix. Remove the limit on the number of ‘floating car club permits’ issued to car

club operators, with this monitored closely by officers, as set out in section

6.12.

x. Approve the updated parking policy which incorporates the above

amendments, as presented in Appendix 9.

(3) the responses in sections 6.6, 6.7 and 10 to the views expressed on

Wednesday 4 December 2019 by the Sustainable Development Select

Committee be approved

Having considered an officer report, and a presentation by the Cabinet

Member for Environment & Transport, Councillor Sophie McGeevor, the

Mayor and Cabinet agreed that the procurement of a concession contract for

lake activities in Beckenham Place Park with the minimum criteria outlined be

approved.

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Paul Bell, the Mayor and Cabinet agreed that:

(1) the support of the Housing Select Committee on the draft strategy

consultation document be noted,

(2) the key themes, main priorities for action and strategic objectives for the

proposed Housing Strategy 2020-26 contained within the document at

appendix A

(3) an eight week consultation, as detailed, be approved.

Having considered both an open and a confidential officer report, and a

presentation by the Mayor, the Mayor and Cabinet agreed that:

(1) the three sites be declared surplus to the Council’s requirements.

(2) the Executive Director for Housing, Regeneration and Environment be

authorised to seek authority to dispose of the three sites from the Secretary of

State for Education;

(3) Subject to that authority being obtained, authority be delegated to the

Executive Director for Housing, Regeneration & Environment to agree the

most appropriate method of disposal, and to dispose of the sites.

Item withdrawn

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Paul Bell, the Mayor and Cabinet agreed

that:

(1) the update provided for the Council’s initial housebuilding programme be

noted;

(2) Lewisham Homes, in collaboration with officers of the Council, will consult

will local residents, ward councillors, local amenity groups and other relevant

stakeholders about the Council’s intention to redevelop these sites within the

Building for Lewisham Programme;

(3) the scope of the Building for Lewisham Programme be approved;

(4) officers will return to Mayor and Cabinet to agree the addition or removal

of specific schemes to/from the Building for Lewisham Programme beyond

feasibility;

(5) authority be delegated to the Executive Director for Housing Regeneration

and Environment to initiate and carry out any s105 consultation required on

sites within the Building for Lewisham programme, at the appropriate time;

(6) the result of the s105 consultation will be referred back to Mayor and

Cabinet for consideration and approval to continue with the development;

(7) authority be delegated to the Executive Director for Housing Regeneration

and Environment to approve the submission of proposals for planning

permission and discharge of conditions, non-material amendments and

section 73 applications - where applicable - as part of the programme and

authorises Lewisham Homes to act on behalf on the Council with respect to

all of the above, subject to approval of any s105 consultation required;

(8) the request for feasibility budgets be noted for:

(a) Acquisitions programme (via Lewisham Homes);

(b) Identified sites where some feasibility work has begun (via Lewisham

Homes);

(c) Site identification as part of the Council’s ongoing pipeline;

(9) the risks highlighted with regard to the delivery of this programme be noted

and a report will return to Mayor and Cabinet on a quarterly basis to monitor

progress;

(10) this item is accompanied by a Part 2 report outlining the financial

parameters of the programme as well as requests for additional spend on

rooftop extensions and Canonbie Road;

(11) officers will return to Mayor and Cabinet to approve the allocation of

budgets for the purpose of commencement of building work;

(12) a number of other schemes sit within the programme but will be the

subject of separate Mayor and Cabinet reports.

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Paul Bell, the Mayor and Cabinet agreed that:

(1) the responses received from the Residents’ Charter consultation be noted;

(2) the final principles set out should be adopted as the Residents’ Charter for

all residents in Lewisham whose homes will form part of Council led estate

regeneration schemes; and

(3) a final Residents’ Charter document should be created that includes the

agreed principles alongside explanatory text, and authority be delegated to

the Director of Regeneration and Place to work in conjunction with the

Director of Strategy & Communications to approve the final version.

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Paul Bell, the Mayor and Cabinet agreed that:

(1) the results be noted of the Resident Ballot for Estate Regeneration on the

Achilles Street Estate, where 72.8% of residents who voted, voted “Yes” with

a turnout of 92%.

(2) the Council and Lewisham Homes should now develop the proposals for

regenerating the Achilles Street Estate in line with the information set out in

the Council’s Landlord Offer to residents, that was agreed by Mayor and

Cabinet in September 2019;

(3) authority be delegated to the Executive Director for Housing Regeneration

and Environment to carry out a statutory s105 consultation on the proposals

for regenerating the Achilles Street Estate with the results of that consultation

being reported back to Mayor and Cabinet for consideration.

(4) engagement is continuing with residents on the estate as set out;

(5) repairs will continue to take place on the estate, and that Lewisham

Homes are currently working to assess what essential works may be required

should demolition take place as proposed;

(6) new secure lettings be stopped on the Council properties in Azalea House,

Austin House, Fenton House and 363 New Cross Road, and to use any voids

that arise for temporary accommodation for homeless households or other

residential uses as identified by the Council’s housing services; and

(7) a further report be presented setting out the position and requirements for

the residential and commercial land assembly.

Having considered an officer report and a presentation by the Mayor, the

Mayor and Cabinet agreed that the response be approved for reporting to the

Select Committee aginst each of the matters raised.

Mayor and Cabinet agreed that the Select Committee’s comments be

received and the Executive Director for Housing, Regeneration and

Environment be asked to provide a response.

Mayor and Cabinet agreed that the Select Committee’s comments be

received and the Executive Director for Housing, Regeneration and

Environment be asked to provide a response.

Noted.

None

Approved.

None.