Agenda, decisions and minutes

No interest was declared at the meeting.

Having considered an officer report, and a presentation by the Cabinet Member for Health and Adult Social Care, Councillor Chris Best, the Mayor:

Agreed to award grants for the amounts of £11,000, £10,264 and £11,500 respectively as set out in Appendix 1, 2 and 3, for the financial years 2019/20.

The Mayor received the officer’s report presented by Councillor Chris Best, the Cabinet Member for Health and Adult Social Care.

Councillor Best highlighted projects recommended for Neighbourhood Community Development Partnerships (NCDP) funding for financial years 2019 to 2020.  It was stated that the NCDP was a useful vehicle for local people and organisations to take control of their areas and circumstances.  Councillor Best suggested to the Mayor to agree the proposal.

Commenting on statements by Councillor Best, the Mayor concurred that utilising the Public Health Fund within policy guidelines would help deliver to local communities over and above those directly related to health and social care.  The Mayor also welcomed information that robust mechanisms would be in place to monitor the delivery of all funded community groups in accordance with Lewisham’s health and wellbeing outcomes.

The Mayor, having considered the report

RESOLVED that

it be agreed to award grants for the amounts of £11,000, £10,264 and £11,500 respectively as set out in Appendix 1, 2 and 3 of the report, for the financial years 2019/20.

Having considered an officer report, and a presentation by the Cabinet Member for Community Sector, Councillor Jonathan Slater, the Mayor:

(1)          Noted and approved the draft equality objectives set out in paragraph 14 and in the Appendix attached to the report; and

(2)          Noted and approved the draft assurance framework, which is attached as a supplementary Appendix to the report.

The Mayor received the officer’s report presented by Councillor Jonathan Slater, the Cabinet Member Community Sector.

Councillor Slater stated that the draft objectives were not only an assurance that the Council was promoting equality, but that in doing so, it was taking steps to tackle inequality in line with its corporate objectives.  Councillor Slater suggested to the Mayor to note and approve the proposals

Commenting on the submission, the Mayor welcomed information that a report would be presented to the Safer Stronger Communities Select Committee at the end of each financial year on progress made against the equality objectives.

The Mayor, having considered the report

RESOLVED that

(1)          the draft equality objectives set out in paragraph 14 and in the Appendix attached to the report be noted and approved;

(2)          the draft assurance framework, which is attached as a supplementary Appendix to the report be noted and approved.

Deferred.

This Item was deferred, as the meeting only considered reports that were urgent business.

Having considered an officer report, and a presentation by the Cabinet Member for Housing, Councillor Paul Bell, the Mayor:

(1)          Noted the lettings outcomes for 2018/19 and 2019/20 to date.

(2)          Approved the proposed Lettings Plan for 2020/21 set out in Appendix 1 of the report.

The Mayor received the officer’s report presented by Councillor Paul Bell, the Cabinet Member for Housing.

Councillor Bell highlighted the benefits of social housing for residents in Lewisham, and stated that the Council’s Annual Lettings Plan was useful in outlining the number of properties that would become available in the year, and how they would be distributed within policy guidelines.  Councillor Bell suggested to the Mayor to note and approve the proposals in the report, commenting that they represented efforts by the Council to comply with the requirement for housing authorities to determine and publish a letting scheme.

The Mayor, having considered the report

RESOLVED that

(1)          the lettings outcomes for 2018/19 and 2019/20 to date be noted;

(2)          the proposed Lettings Plan for 2020/21 set out in Appendix 1 of the report be approved.

The Mayor, having moved to consider items on the agenda in accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012, and under Section 100(a)(4) of the Local Government Act 1972, received confirmation from the Clerk that there were no members of the press or public present at the meeting.

Having considered a confidential report, and a presentation by the Cabinet Member for Housing, Councillor Paul Bell, the Mayor:

(1)             Noted the rationale for the proposed purchase of Morton House, 12-14 Lewisham Park; SE13 6QZ;

(2)             Noted the due diligence work already undertaken in relation to the proposed purchase of Morton House;

(3)             Noted the further due diligence work required to complete the business case;

(4)             Agreed in principle to purchase Morton House, 12-14 Lewisham Park, SE13 6QZ for not more than a stated figure plus a further figure for legal/surveying fees and SDLT (totalling a stated figure)

(5)             Agreed in principle a budget of not more than a stated figure for the cost of refurbishing the current building to meet the Council’s requirements and to modernise to current standards; and

(6)             Agreed to delegate authority to the Executive Director for Housing, Regeneration and Environment in conjunction with the Director of Law and Director of Corporate Resources to proceed with the purchase and complete the acquisition of 12-14 Lewisham Park; SE13 6QZ once they are satisfied with the business case and that the purchase and subsequent refurbishment reflects value for money.

The Mayor considered a confidential officer’s report presented by Councillor Paul Bell, the Cabinet Member for Housing, and

RESOLVED that

(1)          the rationale for the proposed purchase of Morton House, 12-14 Lewisham Park; SE13 6QZ be noted;

(2)          the due diligence work already undertaken in relation to the proposed purchase of Morton House be noted;

(3)          the further due diligence work required to complete the business case be noted;

(4)          it be agreed in principle to purchase Morton House, 12-14 Lewisham Park, SE13 6QZ for not more than a stated figure plus a further figure for legal/surveying fees and SDLT (totalling a stated figure);

(5)          a budget of not more than a stated figure for the cost of refurbishing the current building to meet the Council’s requirements and to modernise to current standards be agreed in principle; and

(6)          it be agreed to delegate authority to the Executive Director for Housing, Regeneration and Environment in conjunction with the Director of Law and Director of Corporate Resources to proceed with the purchase and complete the acquisition of 12-14 Lewisham Park; SE13 6QZ once they are satisfied with the business case and that the purchase and subsequent refurbishment reflects value for money.

Having considered a confidential report, and a presentation by the Cabinet Member for Housing, Councillor Paul Bell, the Mayor:

(1)             Approved the recommended option and programme to remove PLACE/Ladywell from the former Ladywell Leisure Centre site.

(2)             Approved the budget and procurement for the works to dismantle, remove and store the PLACE building up to a contract value of a stated figure and associated fees for feasibility work at a value of a stated figure.

(3)             Approved the budget and procurement of consultant services (Employer’s Agent) to administer the works contract on the Council’s behalf to a contract value of a stated figure.

(4)             Agreed to delegate authority to the Executive Director for Housing, Regeneration & Environment, in consultation with the Director of Finance and Director of Law to award the contract for the works to dismantle and store the PLACE building up to a maximum value of stated figure. This will be considered alongside options for demolition and disposal as set out in the options section.

(5)             Noted the stated figure will be charged to the Ladywell redevelopment proposals budget as a land assembly/site clearance cost which will financially impact the Building Homes for Lewisham Programme.

(6)             Agreed to authorise officers to the appropriate the Ladywell site to the Housing Revenue Account at a suitable point.

(7)             Noted additional annual Council revenue costs of stated figure as long as the PLACE building remains in storage.

(8)             Noted the vacant possession strategy for PLACE.

(9)             Noted that the choice of destination for PLACE and approval for the budget to refurbish and relocate PLACE will be presented back to Members for consideration and approval.

The Mayor considered a confidential officer’s report presented by Councillor Paul Bell, the Cabinet Member for Housing and

RESOLVED that

(1)          the recommended option and programme to remove PLACE/Ladywell from the former Ladywell Leisure Centre site be approved;

(2)          the budget and procurement for the works to dismantle, remove and store the PLACE building up to a contract value of a stated figure and associated fees for feasibility work at a value of a stated figure be approved;

(3)          the budget and procurement of consultant services (Employer’s Agent) to administer the works contract on the Council’s behalf to a contract value of a stated figure be approved;

(4)          it be agreed to delegate authority to the Executive Director for Housing, Regeneration & Environment, in consultation with the Director of Finance and Director of Law to award the contract for the works to dismantle and store the PLACE building up to a maximum value of stated figure. This will be considered alongside options for demolition and disposal as set out in the options section;

(5)          the stated figure will be charged to the Ladywell redevelopment proposals budget as a land assembly/site clearance cost which will financially impact the Building Homes for Lewisham Programme be noted;

(6)          it be agreed to authorise officers to the appropriate the Ladywell site to the Housing Revenue Account at a suitable point;

(7)          additional annual Council revenue costs of stated figure as long as the PLACE building remains in storage be noted;

(8)          the vacant possession strategy for PLACE be noted;

(9)          it be noted that the choice of destination for PLACE and approval for the budget to refurbish and relocate PLACE will be presented back to Members for consideration and approval.

Having considered a confidential report, and a presentation by the Cabinet Member for Finance and Resources, Councillor Amanda De Ryk, the Mayor:

Agreed to appoint Foreshaws to deliver Hard FM Services as a Single Provider, for a 4-year period with a possible extension for a further 12 month period, at an annual cost of up to a stated figures, and another stated figure for planned and preventative maintenance works, a stated figure for reactive works and a stated figure for capital works, a total maximum contract value over 5 years of stated figure.

The Mayor considered a confidential officer’s report introduced by Councillor Amanda De Ryk, the Cabinet Member for Finance and Resources and

RESOLVED that

it be agreed to appoint Foreshaws to deliver Hard FM Services as a Single Provider, for a 4-year period with a possible extension for a further 12 month period, at an annual cost of up to a stated figures, and another stated figure for planned and preventative maintenance works, a stated figure for reactive works and a stated figure for capital works, a total maximum contract value over 5 years of stated figure.

Having considered a confidential report, and a presentation by the Cabinet Member for Finance and Resources, Councillor Amanda De Ryk, the Mayor:

Agreed to appoint Graham Asset Management Ltd to deliver building fabric Hard FM Services, for a 4 year period with a possible extension for a further 12 month period, at an annual cost of up to a stated figure for PPM and reactive services, and up to a stated figure for capital projects.

The Mayor considered a confidential officer’s report presented by Councillor Amanda De Ryk, the Cabinet Member for Finance and Resources and

RESOLVED that

it be agreed to appoint Graham Asset Management Ltd to deliver building fabric Hard FM Services, for a 4 year period with a possible extension for a further 12 month period, at an annual cost of up to a stated figure for PPM and reactive services, and up to a stated figure for capital projects.

Having considered a confidential report, and a presentation by the Cabinet Member for Health and Adult Social Care, Councillor Chris Barnham, the Mayor:

(1)          Agreed to extend the current catering contract with Chartwells for 12 months until 31st July 2021 at a maximum contract value of a stated figure in order to allow time for school leaders to fully analyse and consult on the insource model and compare it to alternative delivery methods.

(2)          Agreed to extend the current kitchen maintenance contact with Thermoserv Ltd for 12 months until 31st July 2021 at a maximum contract value of a stated figure in order to allow time for school leaders to fully analyse and consult on the insource model and compare it to alternative delivery methods.

(3)          Agreed to delegate authority to the Executive Director for Housing, Regeneration, and Environment, in consultation with the Executive Director for Children and Young People and on the advice of the Director of Law to agree the detailed terms of the permitted extension.

The Mayor considered a confidential officer’s report presented by Councillor Chris Barnham, the Cabinet Member for School Performance and Children’s Services and

RESOLVED that

(1)          it be agreed to extend the current catering contract with Chartwells for 12 months until 31st July 2021 at a maximum contract value of a stated figure in order to allow time for school leaders to fully analyse and consult on the insource model and compare it to alternative delivery methods;

(2)          it be agreed to extend the current kitchen maintenance contact with Thermoserv Ltd for 12 months until 31st July 2021 at a maximum contract value of a stated figure in order to allow time for school leaders to fully analyse and consult on the insource model and compare it to alternative delivery methods;

(3)          it be agreed to delegate authority to the Executive Director for Housing, Regeneration, and Environment, in consultation with the Executive Director for Children and Young People and on the advice of the Director of Law to agree the detailed terms of the permitted extension.