Agenda, decisions and minutes

None.

None were made.

Approved.

RESOLVED that the minutes of the meeting held on April 19 2016 be

confirmed and signed as a correct record.

None.

None were raised.

Approved.

RESOLVED that under Section 100(A)(4) of the Local Government Act 1972,

the press and public be excluded from the meeting for the following items of

business on the grounds that they involve the likely disclosure of exempt

information as defined in paragraph 3 of Part 1 of Schedule 12(A) of the Act,

as amended by the Local Authorities (Executive Arrangements) (Access to

Information) (Amendments) (England) Regulations 2006 and the public

interest in maintaining the exemption outweighs the public interest in

disclosing the information:-

5. Enterprise Resource Planning - Appointment of a Systems Integrator for

Oracle Cloud Finance, Procurement, Payroll & Human Resources.

6. Hazelhurst Court Extra Care Scheme.

7. Award of Contract to Housing and Care 21 for the delivery of Extra Care

Services and Day Services at Cinnamon Court and Cedar Court.

Having considered a confidential officer report, and a presentation from the

Cabinet Member for Resources, Councillor Kevin Bonavia, Mayor and Cabinet

(Contracts) agreed that

(1) a contract be awarded to Softcat Plc from May 2017 to implement oracle

cloud financials and procurement at a stated contract cost (implementation

cost plus a sum for the configuration workshops set out ) with expiry of the

contract on completion of the implementation and sign off by the Executive

Director for Resources & Regeneration and an expected “go live” date of 1

April 2018 with an indicative three month aftercare period.

(2) a contract be awarded to Softcat Plc from May 2017 to implement oracle

cloud payroll & human resources at a stated contract cost (implementation

cost plus a sum for the configuration workshops set out) with expiry of the

contract on completion of the implementation and sign off by the Executive

Director for Resources & Regeneration and an expected “go live” date of 1

April 2018 for core human resources and 1 August 2018 for payroll each with

an indicative three month aftercare period.

(3) oracle cloud licences be purchased from Oracle Corporation UK Ltd for

three years at a stated annual cost for finance & procurement and an annual

cost for payroll & human resources.

Having considered a confidential officer report, and a presentation from the

Cabinet Member for Resources, Councillor Kevin Bonavia, Mayor and Cabinet

(Contracts), for the reasons set out in the report:

RESOLVED that

(1) a contract be awarded to Softcat Plc from May 2017 to implement oracle

cloud financials and procurement at a stated contract cost (implementation

cost plus a sum for the configuration workshops set out ) with expiry of the

contract on completion of the implementation and sign off by the Executive

Director for Resources & Regeneration and an expected “go live” date of 1

April 2018 with an indicative three month aftercare period.

(2) a contract be awarded to Softcat Plc from May 2017 to implement oracle

cloud payroll & human resources at a stated contract cost (implementation

cost plus a sum for the configuration workshops set out) with expiry of the

contract on completion of the implementation and sign off by the Executive

Director for Resources & Regeneration and an expected “go live” date of 1

April 2018 for core human resources and 1 August 2018 for payroll each with

an indicative three month aftercare period.

(3) oracle cloud licences be purchased from Oracle Corporation UK Ltd for

three years at a stated annual cost for finance & procurement and an annual

cost for payroll & human resources.

Having considered a confidential officer report, and a presentation from the

Cabinet Member for Health, Well Being and Older People, Councillor Chris

Best, Mayor and Cabinet (Contracts) agreed that the award of the contract for

extra care services at Hazelhurst Court be made to Notting Hill Housing Trust

for a period of 3 years (plus possible extension of 2 years) as set out in the

financial section.

This report was not available for the original dispatch to allow for an additional

detailed review of the complex financial considerations relating to the

recommendation. The report was urgent and could wait until the next meeting

of the Mayor & Cabinet Contracts on June 7 2017 because of the

interdependency of the award of contract and the lead in time to establish the

service provision to synchronise with the end of build of the scheme.

Where a report is received less than 5 clear days before the date of the

meeting at which the matter is being considered, then under the Local

Government Act 1972 Section 100(b)(4) the Chair of the Committee can take

the matter as a matter of urgency if he is satisfied that there are special

circumstances requiring it to be treated as a matter of urgency.  These special

circumstances have to be specified in the minutes of the meeting.

Having considered a confidential officer report, and a presentation from the

Cabinet Member for Health, Well Being and Older People, Councillor Chris

Best, Mayor and Cabinet (Contracts) for the reasons set out in the report:

RESOLVED that the award of the contract for extra care services at

Hazelhurst Court be made to Notting Hill Housing Trust for a period of 3 years

(plus possible extension of 2 years) as set out in the financial section.

Having considered a confidential officer report, and a presentation from the

Cabinet Member for Health, Well Being and Older People, Councillor Chris

Best, Mayor and Cabinet (Contracts) agreed that:

(1) a contract be awarded to Housing and Care 21 for an extra care

service at two addresses, Cinnamon Court Deptford and Cedar Court Grove

Park to consist of 400 hours a week at each address (800 hours a week total),

the staff being paid at the  London Living Wage at a stated hourly cost of

£17.87 and a stated total annual cost and to be awarded for a period of three

years with a possible extension of two, running from 1st July 2017 till 30th

June 2020, with a possible extension to 30th June 2022;

(2) a contract be awarded to Housing and Care 21 for a day service at

Cinnamon Court and Cedar Court of 12 places a day at each address (120

place days a week in total) at a stated daily and annual cost with the day rate

supporting the payment of London Living wage and the contract to be

awarded for a period of eighteen months with a possible extension of six

months running from 1st July 2017 till 31st December 2018, with a possible

extension to 30th June 2019; and

(3) there be a three month extension to the current contract terms and

conditions from 1st April 2017 to the 30th June 2017.

This report was not available for the original dispatch because officers wished

to give strategic consideration to the length of contract to be recommended for

the day services. The report was urgent and cannot wait until the next

meeting of the Mayor & Cabinet Contracts on June 7 2017 because the

services subject of the report were now out of contract.

Where a report is received less than 5 clear days before the date of the

meeting at which the matter is being considered, then under the Local

Government Act 1972 Section 100(b)(4) the Chair of the Committee can take

the matter as a matter of urgency if he is satisfied that there are special

circumstances requiring it to be treated as a matter of urgency.  These special

circumstances have to be specified in the minutes of the meeting.

Councillor Janet Daby received an assurance from the representative of the

Executive Director for Community Services that the heating problems

experienced at Cinnamon Court the previous summer had been resolved.

Having considered a confidential officer report, and a presentation from the

Cabinet Member for Health, Well Being and Older People, Councillor Chris

Best, Mayor and Cabinet (Contracts), for the reasons set out in the report:

RESOLVED that:

(1) a contract be awarded to Housing and Care 21 for an extra care

service at two addresses, Cinnamon Court Deptford and Cedar Court Grove

Park to consist of 400 hours a week at each address (800 hours a week total),

the staff being paid at the  London Living Wage at a stated hourly cost of

£17.87 and a stated total annual cost and to be awarded for a period of three

years with a possible extension of two, running from 1st July 2017 till 30th

June 2020, with a possible extension to 30th June 2022;

(2) a contract be awarded to Housing and Care 21 for a day service at

Cinnamon Court and Cedar Court of 12 places a day at each address (120

place days a week in total) at a stated daily and annual cost with the day rate

supporting the payment of London Living wage and the contract to be

awarded for a period of eighteen months with a possible extension of six

months running from 1st July 2017 till 31st December 2018, with a possible

extension to 30th June 2019; and

(3) there be a three month extension to the current contract terms and

conditions from 1st April 2017 to the 30th June 2017.

Item withdrawn.

Item withdrawn.

Item withdrawn.

Item withdrawn.

The meeting closed at 6.02pm.