Venue: Committee Room 8 - Civic Suite. View directions
Contact: Kevin Flaherty 0208 3149327
RESOLVED that Councillor Alan Hall be elected as Chair and Councillor
Susan Wise be elected as Vice-Chair for the municipal year 2014-15.
There were none.
Members observed that there were often long gaps between meetings and
requested that draft minutes be circulated as soon as practicable after
RESOLVED that the minutes of the meeting held on March 14 2013 be
confirmed and signed as a correct record.
The Working Party considered two issues raised by the Overview & Scrutiny
On the issue of the size of the Business Panel, the Chair observed that it had
a notional membership of 11, but as the sole Green Party representative on
the Council had declined an offer of membership, the appointed membership
was actually 10. Amending the Constitution, as shown in the
recommendation, would serve to make legal provision for the currently
In terms of the second suggestion that responsibility for the overview and
scrutiny of library services becomes the responsibility of the Safer Stronger
Communities Select Committee, members attached weight to the views of the
Chair of the Healthier Communities Select Committee who wished to
relinquish responsibility owing to workload issues. The Working Party also
noted the valuable discussions that had previously taken place on library
services at the Healthier Communities Select Committee and recognised the
role a vibrant library service could have in promoting the totality of public
In moving the recommendation, the Chair noted that there would be a review
of all Select Committee Terms of Reference in due course and he observed
that the Local Area Agreement themes on which they had been based had
subsequently been abolished.
RESOLVED that the Council be recommended to agree that:-
(a) the number of elected members on the Overview and Scrutiny Business
Panel be amended to be as follows:-
• The Chair and Vice Chair of Overview and Scrutiny Committee
• The Chairs of the Select Committees appointed by the Overview and
Scrutiny Committee; and
• 2, or the smallest number higher of councillors necessary to reflect the
political composition of the Council
(b) the elected membership of the Overview and Scrutiny Education Business
Panel be the same as the Business Panel; and
(c) responsibility for the overview and scrutiny of library services pass to the
Safer Stronger Communities Select Committee.
The report was introduced by the Head of Law and the Working Party
considered each of the recommended changes as follows:
Paragraph 6.2 – scrutiny lead on equalities – the Working Party agreed to
amend this drafting error
Paragraph 6.3 – Children & Families Act 2014 - the Working Party agreed to
transfer responsibility for the scrutiny of Special Educational Needs services
for persons up to the age of 25 years to the Children & Young People Select
Paragraph 6.4 – Health & Well Being Board - the Working Party agreed an
update reflecting the creation of the Board.
Paragraph 6.6 – Housing Scrutiny - the Working Party agreed to delete
responsibility from the Sustainable Development Select Committee.
Paragraph 6.9 – Overview & Scrutiny Terms of Reference – In answer to a
query from the Chair, the Head of Law advised that as a general legal
principle the Overview & scrutiny Committee possessed the power to exercise
any of the powers delegated to Select Committees, but that this was not
explicitly expressed in the Constitution. After debate, the Working Party
agreed to ask the Head of Law to formulate an explicit provision in the report
to be considered at Council.
Strategic Planning Committee – the Working Party agreed to strike down the
prescription that Strategic Planning Committee members had to serve on one
of the three ordinary committees. The Chair asked that an Appointments
report in respect of the ordinary Planning Committees be raised at the next
meeting of the Council.
Constitution Working Party – the Working Party debated options for its own
size and concluded that it should remain unchanged at seven.
Paragraph 6.1- the Working Party agreed changes to comply with the
Localism Act 2011 in respect of the Mayor’s qualification as a member of the
Paragraph 6.5 -the Working Party agreed a slightly modified employee
code of conduct.
Paragraph 6.7 - the Working Party agreed provisons for the recording of
budget matters at Council meetings.
Paragraph 6.8 - the Working Party agreed the constitutional amendments
necessary to allow the recording of council meetings and adopted a protocol
as an appendix. The Working Party asked to review implementation and
further consider the operation of Council meeting recording in other local
authorities as part of that review process. In the interim, the Head of Law
would provide a copy of the relevant Regulations to Working Party members.
Paragraph 6.10 - the Working Party agreed to modify the budget and policy
framework rules in accordance with the Localism Act 2011
Paragraph 6.11 - the Working Party agreed changes adding transparency to
the making of officer decisions.
Paragraph 6.12 - the Working Party agreed to give effect to the requirement to
prepare an annual pay policy statement as required by Section 38 of the
Localism Act 2011.
Paragraph 6.13 - the Working Party agreed changes to Financial
Regulations to reflect cahnges in the law and job titles.
Paragraph 6.14 - the Working Party agreed changes to the guidance Code
for Members on Outside Bodies ... view the full minutes text for item 26.