Agenda, decisions and minutes

Cllr Barnham declared a personal prejudicial interest in Item 21 as his wife

was Chair of Governors at an affected school.

Cllr Barnham declared a personal prejudicial interest in Item 21 as his wife

was Chair of Governors at an affected school and he withdrew from the

meeting during consideration of that item.

Approved.

RESOLVED that the minutes of the meeting held on November 20 2019 be

confirmed and signed as a correct record.

Noted.

RESOLVED that the report be noted.

Referral from the Healthier Communities Select Committee – Availability

and Dissemination of Adult Safeguarding Referral Guidance

Having considered an officer report, and a presentation by the Chair of the

Healthier Communities Select Committee, Councillor John Muldoon, the

Mayor and Cabinet agreed that the Executive Director for Community

Services be asked to prepare a response for Mayoral consideration.

Referral from the Healthier Communities Select Committee – Availability

and Dissemination of Adult Safeguarding Referral Guidance

The written views of the Select Committee were presented by the Chair,

Councillor John Muldoon, who urged the Cabinet to ensure information on

adult safeguarding was widely displayed. In an immediate response, the

Deputy Mayor, Councillor Chris Best indicated she thought generating

publicity was a good idea and she promised a detailed response would be

made to the Select Committee in due course.

Having considered an officer report, and a presentation by the Chair of the

Healthier Communities Select Committee, Councillor John Muldoon, the

Mayor and Cabinet:

RESOLVED that the Executive Director for Community Services be asked to

prepare a response for Mayoral consideration.

Having considered an officer report, and a presentation by the Cabinet

Member for Safer Communities, Councillor Brenda Dacres, the Mayor and

Cabinet agreed that the Council’s proposed consultation response be

approved.

The report was presented by Councillor Dacres who highlighted the enormous

economic benefits an extension would have for South East London. Her work

was praised by the Mayor who said that in addition to social arguments the

economic and business case for the extension had proven that it could be

transformational.

Having considered an officer report, and a presentation by the Cabinet

Member for Safer Communities, Councillor Brenda Dacres, the Mayor and

Cabinet for the reasons set out in the report and by a vote of 5-0:

RESOLVED that the Council’s proposed consultation response be approved.

Having considered an officer report, and a presentation by the Cabinet

Member for Environment & Transport, Councillor Sophie McGeevor, the

Mayor and Cabinet agreed that the Reduction and Recycling Plan be

approved for submission to the Greater London Authority (GLA) for

consideration by the Mayor of London.

The report was presented by Councillor McGeevor who reported on the efforts

made to increase recycling rates. She was thanked by the Mayor who noted

Lewisham had achieved one of the highest increases in recycling rates in

London.

Having considered an officer report, and a presentation by the Cabinet

Member for Environment & Transport, Councillor Sophie McGeevor, the

Mayor and Cabinet for the reasons set out in the report and by a vote of 5-0:

RESOLVED that the Reduction and Recycling Plan be approved for

submission to the Greater London Authority (GLA) for consideration by the

Mayor of London.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Chris Barnham, the Mayor

and Cabinet agreed that:

(1) the results of the period of representation conducted on the proposal to

expand Drumbeat School & ASD Service be noted; and

(2) Drumbeat School & ASD Service be expanded from 171 places to 203

places with an implementation date of January 2020.

Councillor Best asked if there would be a greater financial pressure on the

adult care budget if there were greater numbers transitioning to adults

following any service expansion. The Executive Director for Children & Young

People’s representative said he believed children leaving Drumbeat would be

the most likely to be independent and therefore the pressure on Adult Social

Care would be quite small but that he would investigate further and provide

information directly to the Deputy Mayor.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Chris Barnham, the Mayor

and Cabinet for the reasons set out in the report and by a vote of 6-0:

RESOLVED that:

(1) the results of the period of representation conducted on the proposal to

expand Drumbeat School & ASD Service be noted; and

(2) Drumbeat School & ASD Service be expanded from 171 places to 203

places with an implementation date of January 2020.

Having considered an open and a confidential officer report, and a

presentation by the Mayor, the Mayor and Cabinet agreed that:

(1) the allocation of £10M HIF funding for the realignment of the A205 in

conjunction with the development of Catford Town Centre be approved;

(2) the Executive Director for Housing, Regeneration and Environment be

authorised to make any necessary detailed amendments to the draft HIF

Grant Agreement in dialogue with the GLA and to sign the Housing

Infrastructure Funding Grant Fund Agreement when finalised; and

(3) authority be delegated to the Executive Director for Housing, Regeneration

and Environment and the Executive Director for Corporate Resources to

approve future decision making and processes in conjunction with the final

HIF agreement and its administration; and

(4) the financial information considered in the confidential report be noted.

The Cabinet took into account the financial information contained in a

confidential report prior to taking their decisions.

Having considered an open and a confidential officer report, and a

presentation by the Mayor, the Mayor and Cabinet for the reasons set out in

the reports and by a vote of 6-0:

RESOLVED that:

(1) the allocation of £10M HIF funding for the realignment of the A205 in

conjunction with the development of Catford Town Centre be approved;

(2) the Executive Director for Housing, Regeneration and Environment be

authorised to make any necessary detailed amendments to the draft HIF

Grant Agreement in dialogue with the GLA and to sign the Housing

Infrastructure Funding Grant Fund Agreement when finalised; and

(3) authority be delegated to the Executive Director for Housing, Regeneration

and Environment and the Executive Director for Corporate Resources to

approve future decision making and processes in conjunction with the final

HIF agreement and its administration; and

(4) the financial information considered in the confidential report be noted.

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet agreed that:

(1) the publicity process as set out be noted;

(2) the Director of Law authorise the confirmation of the Perry Vale and the

Christmas Estate Conservation Area Article 4 Direction (non-immediate)

(Appendix 1); and

(3) the Director of Law authorise the confirmation of the Lewisham Park

Conservation Area Article 4 Direction (non-immediate).

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet for the reasons set out in the report and by a vote of 6-0:

RESOLVED that:

(1) the publicity process as set out be noted;

(2) the Director of Law authorise the confirmation of the Perry Vale and the

Christmas Estate Conservation Area Article 4 Direction (non-immediate)

(Appendix 1); and

(3) the Director of Law authorise the confirmation of the Lewisham Park

Conservation Area Article 4 Direction (non-immediate).

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet agreed that:

(1) the responses to the consultation be noted;

(2) the revised amendments to the boundary including merging the two

existing conservation areas be approved;

(3) the revised Conservation Area Appraisal be adopted as a supplementary

planning document, and

(4) the making of a non-immediate Article 4 Direction to the identified single

family dwellings within the proposed Conservation Area be approved.

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet for the reasons set out in the report and by a vote of 6-0:

RESOLVED that:

(1) the responses to the consultation be noted;

(2) the revised amendments to the boundary including merging the two

existing conservation areas be approved;

(3) the revised Conservation Area Appraisal be adopted as a supplementary

planning document, and

(4) the making of a non-immediate Article 4 Direction to the identified single

family dwellings within the proposed Conservation Area be approved.

Having considered an officer report, and a presentation by the Cabinet

Member for Environment & Transport, Councillor Sophie McGeevor, the

Mayor and Cabinet agreed that the procurement of a concession contract for

the design, build and operation of a new café at Mountsfield Park be approved

involving capital expenditure of £50,000 already secured from the Rushey

Green Renewal Area Programme.

The Mayor welcomed the involvement of the Park Users Group which he

believed had help transform the park over the last decade.

Having considered an officer report, and a presentation by the Cabinet

Member for Environment & Transport, Councillor Sophie McGeevor, the

Mayor and Cabinet for the reasons set out in the report and by a vote of 6-0:

RESOLVED that the procurement of a concession contract for

the design, build and operation of a new café at Mountsfield Park be approved

involving capital expenditure of £50,000 already secured from the Rushey

Green Renewal Area Programme.

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet agreed that the Lewisham Playing Pitch Strategy 2019-24

be approved.

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet for the reasons set out in the report and by a vote of 6-0:

RESOLVED that the Lewisham Playing Pitch Strategy 2019-24 be approved.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Chris Barnham, the Mayor

and Cabinet agreed that the Instrument of Government for the Leathersellers’

Federation of Schools be made by Local Authority order dated 11 December

2019.

The Mayor noted this would be the last Cabinet meeting attended by retiring

Executive Director for Children and Young People, Sara Williams. He thanked

her for her contribution and achievements and praised her integrity and work

in her five years in Lewisham. On behalf of the Cabinet, Councillor Barnham

made a presentation of flowers to her.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Chris Barnham, the Mayor

and Cabinet for the reasons set out in the report and by a vote of 6-0:

RESOLVED that the Instrument of Government for the Leathersellers’

Federation of Schools be made by Local Authority order dated 11 December

2019.

Having considered an officer report, and a presentation by the Deputy Mayor,

Councillor Chris Best, the Mayor and Cabinet agreed that:

(1) a new regional clinical commissioning group, the South East London

Clinical Commissioning Group (SELCCG) be established with an

implementation date of 1 April 2020;

(2) in principle participation in the Lewisham Borough Based Board be

approved;

(3) officers be asked to bring back to the Mayor and Cabinet a further report at

the earliest opportunity for approval of the governance structure and decision

making processes for the Council’s participation in a Lewisham Borough

Based Board to include the measures which would be necessary to

implement if approved;

(4) the Council has seconded the Managing Director of Lewisham Clinical

Commissioning Group to the Council, part-time, to assist it in preparatory

work required to inform the further report to be brought back to Mayor and

Cabinet for formal approval to participate in the Lewisham Place Based

Board; and

(5) subject to the agreement in principle to participate in the Lewisham

Borough Based Board, officers continue work on staffing arrangements to

support the Council’s participation in the Board, such arrangements to

proceed in accordance with the Council’s usual legal and employment

requirements.

The report was not available for 5 clear working days before the meeting and

the Chair accepted it as an urgent item. The report was not available for

dispatch on Tuesday 3 December 2019 owing to a delay in clarifying the final

legal details pertaining to the development of the Borough Based Board. The

report could not wait until the next meeting owing to the need to progress

staffing arrangements.

Having considered an officer report, and a presentation by the Deputy Mayor,

Councillor Chris Best, the Mayor and Cabinet for the reasons set out in the

report and by a vote of 6-0:

RESOLVED that:

(1) a new regional clinical commissioning group, the South East London

Clinical Commissioning Group (SELCCG) be established with an

implementation date of 1 April 2020;

(2) in principle participation in the Lewisham Borough Based Board be

approved;

(3) officers be asked to bring back to the Mayor and Cabinet a further report at

the earliest opportunity for approval of the governance structure and decision

making processes for the Council’s participation in a Lewisham Borough

Based Board to include the measures which would be necessary to

implement if approved;

(4) the Council has seconded the Managing Director of Lewisham Clinical

Commissioning Group to the Council, part-time, to assist it in preparatory

work required to inform the further report to be brought back to Mayor and

Cabinet for formal approval to participate in the Lewisham Place Based

Board; and

(5) subject to the agreement in principle to participate in the Lewisham

Borough Based Board, officers continue work on staffing arrangements to

support the Council’s participation in the Board, such arrangements to

proceed in accordance with the Council’s usual legal and employment

requirements.

Agreed.

RESOLVED that in accordance with Regulation 4(2)(b) of the Local

Authorities (Executive Arrangements) (Meetings and Access to

Information)(England) Regulations 2012 and under Section 100(A)(4) of the

Local Government Act 1972, the press and public be excluded from the

meeting for the following items of business on the grounds that they involve

the likely disclosure of exempt information as defined in paragraph 3, of Part 1

of Schedule 12(A) of the Act, and the public interest in maintaining the

exemption outweighs the public interest in disclosing the information.

16. Learning Disability Framework

17. Drug & Alcohol Service - CGL (Core Contract) Extension

18. Healthwatch and NHS Complaints Advocacy Services – Award of

Contract 2020

19. Award of Contract Violence against Women and Girls Community and

Refuge Service

20. Award of Contract Sexual Health Promotion Services

21. School Minor Capital Works Programme 2020 - Approval to Tender Works

22. Catford Regeneration Programme -Housing Infrastructure Funding Grant

Fund Agreement

Having considered a confidential officer report, and a presentation by

the Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet agreed that:

the initiation of the procurement of the following nine supported living

contracts and three residential care contracts via a mini-competition under

Lots 1 & 2 (Lot 1: Supported Living; Lot 2: Registered Residential Care) of the

Framework Agreement for Adults with Learning Disabilities 2019-2023 be

approved and all will be 4 year contracts.

Having considered a confidential officer report, and a presentation by

the Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet for the

reasons set out in a confidential report and by a vote of 6-0:

RESOLVED that the initiation of the procurement of the following nine

supported living contracts and three residential care contracts via a mini-

competition under Lots 1 & 2 (Lot 1: Supported Living; Lot 2: Registered

Residential Care) of the Framework Agreement for Adults with Learning

Disabilities 2019-2023 be approved and all will be 4 year contracts.

Having considered a confidential officer report, and a presentation by the

Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet agreed that:

to extend the contract for the provision of the CGL Service provided by

Change, Grow, Live for a period of two years until March 2022 at a stated

annual value.

Having considered a confidential officer report, and a presentation by the

Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet for the reasons

set out in a confidential report and by a vote of 6-0:

RESOLVED that the contract for the provision of the CGL Service provided by

Change, Grow, Live be extended for a period of two years until March 2022 at

a stated annual value.

Having considered a confidential officer report, and a presentation by

the Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet agreed that:

the contract for delivery of Healthwatch in Lewisham be awarded to Your

Voice in Health and Social Care (YVHSC) beginning on 1 April 2020 and for

an initial period of three years, with an option to extend for a further year at a

stated annual contract value.

Having considered a confidential officer report, and a presentation by

the Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet for the reasons set out in a confidential report and by a vote of 6-0:

RESOLVED that the contract for delivery of Healthwatch in Lewisham be

awarded to Your Voice in Health and Social Care (YVHSC) beginning on 1

April 2020 and for an initial period of three years, with an option to extend for

a further year at a stated annual contract value.

Having considered a confidential officer report, and a presentation by the

Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet agreed that:

(1) Refuge be appointed to deliver Lewisham’s Violence against Women and

Girls Community and Accommodation service for a duration of 3 years from

April 2020, with the option to extend for 2 years at a stated contract value for

2020/21 with the annual contract value for 2021/22 onwards projected to

decrease to a stated lower sum and the maximum total value (including

extension) being a stated figure; and

(2) the annual stated contract value is currently funded from a number of

external grants including; Public Health Grant, MOPAC Grant and LBL base

budget. 

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Safer Communities, Councillor Brenda Dacres, the Mayor

and Cabinet for the reasons set out in a confidential report and by a vote of 6-

0:

RESOLVED that:

(1) Refuge be appointed to deliver Lewisham’s Violence against Women and

Girls Community and Accommodation service for a duration of 3 years from

April 2020, with the option to extend for 2 years at a stated contract value for

2020/21 with the annual contract value for 2021/22 onwards projected to

decrease to a stated lower sum and the maximum total value (including

extension) being a stated figure; and

(2) the annual stated contract value is currently funded from a number of

external grants including; Public Health Grant, MOPAC Grant and LBL base

budget. 

Having considered a confidential officer report, and a presentation by the

Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet agreed that:

(1) Lambeth should award the contract for the Sexual Health Promotion

service to the company which scored the highest overall in the evaluation

process, for a period of three years, with an option to extend for a further two

years and Lewisham’s contribution to the contract be a stated annual and

overall values (including the possible extension of two years);

(2) the service does not include specialised support in relation to Chemsex as

through the development of the service specification and soft market testing it

was identified that this should be procured separately from a specialist

provider

(3) Lewisham should procure the Chemsex service as a Single Tender action

jointly with Lambeth and Southwark, and that Lambeth should lead on the

procurement and contract on Lewisham’s behalf;

(4) authority be delegated to the Executive Director for Community Services to

agree to a Single Tender Action for Lambeth to enter into a contract on

Lewisham’s behalf  for a specialist Chemsex support and capacity building

across Lambeth, Lewisham and Southwark at a stated total contract value

including Lewisham’s stated annual contribution for a proposed contract

length of 2 years (with three optional extensions of one year each) meaning

Lewisham’s total maximum cost of contract would be a stated figure including

all extensions.

The Deputy Mayor mentioned that an addendum had been tabled containing

some minor corrections to the report which was a collaborative effort involving

three boroughs.

Having considered a confidential officer report, and a presentation by the

Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet for the reasons

set out in a confidential report and by a vote of 6-0:

RESOLVED that

(1) Lambeth should award the contract for the Sexual Health Promotion

service to the company which scored the highest overall in the evaluation

process, for a period of three years, with an option to extend for a further two

years and Lewisham’s contribution to the contract be a stated annual and

overall values (including the possible extension of two years);

(2) the service does not include specialised support in relation to Chemsex as

through the development of the service specification and soft market testing it

was identified that this should be procured separately from a specialist

provider

(3) Lewisham should procure the Chemsex service as a Single Tender action

jointly with Lambeth and Southwark, and that Lambeth should lead on the

procurement and contract on Lewisham’s behalf;

(4) authority be delegated to the Executive Director for Community Services to

agree to a Single Tender Action for Lambeth to enter into a contract on

Lewisham’s behalf  for a specialist Chemsex support and capacity building

across Lambeth, Lewisham and Southwark at a stated total contract value

including Lewisham’s stated annual contribution for a proposed contract

length of 2 years (with three optional extensions of one year each) meaning

Lewisham’s total maximum cost of contract would be a stated figure including

all extensions.

Having considered a confidential officer report the Mayor and Cabinet agreed

that:

(1) the overall budget and funding for the programme as set out be approved;

(2) the use of the anticipated School Condition Allocation (SCA ) be approved;

 (3) the Schools Minor Capital Works Programme in 2020/21, as set out, be

delivered;

(4) Project management and design fees to develop fully scoped designs and

specifications for the proposed programme of works, as set out, be approved

(5) provision of the Small Works Fund, enabling schools to undertake minor

infrastructure improvement works themselves, as set out in section 8.

(6) authority be delegated to the Executive Director for Children and Young

People to allocate an additional sum for contingency, over and above the

agreed budget allocation, should this be required;

(7) authority be delegated to the Executive Director for Children & Young

People, on the advice of the Executive Director for Corporate Resourcesand

Executive Director for Housing, Regeneration & Environment, to finalise and

commence the procurement for the School Minor Capital Works Programme

for 2020;

(8) authority be delegated to the Executive Director for Children & Young

People, on the advice of the Executive Director for Corporate Resourcesand

Executive Director for Housing, Regeneration & Environment to award and

enter into contracts to deliver the Schools Minor Capital Works Programme

2020.

(9) officers roll forward the allocation for Whitefoot Playing Fields from

2019/20 to the 2020/21 scheme (see section 9).

(10) officers exercise the Council’s option to extend its contract with

PinnacleESP for another year, to continue to provide professional services for

the School Minor Capital Works Programme 2020/21.

Councillor Barnham withdrew from the meeting during consideration of this item.

Having considered a confidential officer report the Mayor and Cabinet for the reasons set out in a confidential report and by a vote of 5-0:

RESOLVED that:

(1) the overall budget and funding for the programme as set out be approved;

(2) the use of the anticipated School Condition Allocation (SCA ) be approved;

 (3) the Schools Minor Capital Works Programme in 2020/21, as set out, be

delivered;

(4) Project management and design fees to develop fully scoped designs and

specifications for the proposed programme of works, as set out, be approved

(5) provision of the Small Works Fund, enabling schools to undertake minor

infrastructure improvement works themselves, as set out in section 8.

(6) authority be delegated to the Executive Director for Children and Young

People to allocate an additional sum for contingency, over and above the

agreed budget allocation, should this be required;

(7) authority be delegated to the Executive Director for Children & Young

People, on the advice of the Executive Director for Corporate Resourcesand

Executive Director for Housing, Regeneration & Environment, to finalise and

commence the procurement for the School Minor Capital Works Programme

for 2020;

(8) authority be delegated to the Executive Director for Children & Young

People, on the advice of the Executive Director for Corporate Resourcesand

Executive Director for Housing, Regeneration & Environment to award and

enter into contracts to deliver the Schools Minor Capital Works Programme

2020.

(9) officers roll forward the allocation for Whitefoot Playing Fields from

2019/20 to the 2020/21 scheme (see section 9).

(10) officers exercise the Council’s option to extend its contract with

PinnacleESP for another year, to continue to provide professional services for

the School Minor Capital Works Programme 2020/21.

Considered in conjunction with the Part 1 report.

This item was considered in conjunction with the Part 1 report.

Prior to the end of the meeting the Mayor observed this would be the last

meeting attended by Geeta Subramaniam who was leaving to go to a new

job. The Mayor thanked her for the hard work she had undertaken and the

dedication and passion she had shown particularly when faced with difficult

circumstances.

The meeting closed at 2.42pm.