Agenda and decisions

It was MOVED, SECONDED and RESOLVED that the minutes of the meeting held on 21 June 2023 were agreed and held as an accurate record.

None.

·         Referral from Safer Stronger Communities Select Committee - Public Space Protection Order

·         Reports of the Task and Finish Groups

o   Workspaces

o   Community Food Growing

It was MOVED, SECONDED and RESOLVED that Mayor and Cabinet:

1)    Noted the referral from the Safer Stronger Communities Select Committee

2)    Noted the final reports and recommendations of the Workspaces and Community Food Growing Task and Finish Groups and requested that responses be prepared to come back to Mayor and Cabinet for approval.

It was MOVED, SECONDED and RESOLVED to approve the loan of £200k to Lewisham Plus Credit Union subject to the merger with Crownsavers Credit Union and to delegate to the Director of Finance the agreement of the final terms of loan agreement.

It was MOVED, SECONDED and RESOLVED to approve procurements for:

1. An Oracle support service (comprising of Human Resources, Finance and Payroll services) starting from 1st August 2024 for a period of 3 years with the option to extend for up to a year at an annual cost of £250k and total cost of £1 million over the contract period.

2. an enhancement contract to deliver new functionality. The contract is expected to start from 1st January 2024 for a period of 3 years with the option to extend for up to a year at an annual cost of £250k and total cost of £1 million over the contract period.

3. Approve the award of contract for both the support service contract and the enhancement contract to the preferred providers, provided the contract value is within authorised limits.

4. Delegate authority to Executive Director for Corporate Resources (in consultation with Director of Law & Corporate Governance and Applications Manager) to select the preferred providers in accordance with the selection and award criteria published in the tender documentation and agreed final form of contracts.

5. Seek approval to use a compliant public body organisation framework (G-Cloud 13) for both procurements.

It was MOVED, SECONDED and RESOLVED

1.    To note that Governing Bodies of maintained schools in the Borough have responsibility for lettings and use of their premises by third parties outside of school hours

2.    To delegate to the Executive Director for Children and Young People the authority to approve the entry by maintained schools into transfer of control agreements during school hours provided that the purpose (or one of the purposes) is to promote community use of school premises and such use does not interfere with the primary activity of the school

It was MOVED, SECONDED and RESOLVED to approve the appointment of Architecture 00 as the lead consultant to carry out and deliver the refurbishment of Lewisham Library 199 – 201 Lewisham High St, SE13 6LG in accordance with RIBA stages 1-7 at the tendered sum of £570,375 for a period of three years and six months.

It was MOVED, SECONDED and RESOLVED to:

1.    Note that the 2023/24 Annual Business Plan will come forward in September 2023.

2.    Note the variation to the scale and duration of the predevelopment loan

3.    Approve the appointment of Katharine Nidd (to replace David Austin) as a Member Representative on Lewisham Grainger Holdings LLP and Besson Street LLP and as a Director of Besson Street Second Member Limited; and

4.    Agree to enter into a Deed of Indemnity with Katharine Nidd in respect of the appointments referred to at recommendation 2.4.

It was MOVED, SECONDED and RESOLVED that Mayor and Cabinet:

1.    Noted the progress of the Excalibur Estate Regeneration Scheme as set out in this report;

2.    Approved the increase in the land assembly budget as set out in the accompanying Part 2 report;

3.    Agreed to the Council pursuing the purchase of 18 units from L&Q under the ‘Housing Acquisition Programme for Homeless Households’ programme within the parameters as set out in the accompanying Part 2 report;

4.    Delegated authority to the Executive Director of Corporate Resources in consultation with the Executive Director for Place and Director of Law, Governance and Elections, to negotiate the terms of, and complete the purchase of the 18 units from London and Quadrant Housing Association within the parameters as set out in the accompanying Part 2 report; and

5.    Approved the lease of properties purchased through the Housing Acquisitions Programme to a housing management agent or council subsidiary, to provide housing management services for the 300 units. Delegate to the Executive Director for Place the authority to approve the issue of such lease.

This item was withdrawn.

It was MOVED, SECONDED and RESOLVED that Mayor and Cabinet:

1.    Approves the SCIL Governance proceedures which are set out in the report.

2.    Approves the allocation of SCIL to three projects, subject to detailed PIDS being submitted in regard to each;

·         Movement of the South Circular - £3,694,782

·         Works at Lewisham Play Tower - £265,600

·         Levelling up Fund (LUF) projects match fund requirement plus funding to enable additional elements to be delivered - £4,000,000

3.    Authorise Officers to review the prioritisation process after a year of implementation to ensure and make any necessary changes to the Project Prioritisation Forms.

4.    Note the legal and financial implications set out in Section 6 and 7.

It was MOVED, SECONDED and RESOLVED to:

1.    Note the updated Parking Policy, as noted in Section 10.9

2.    Note the feedback of the Phase 1 Sustainable Streets public consultation

3.    Agree that proposals for a permanent traffic order for new Sustainable Streets zones in Deptford, Honor Oak Park, and Ravensbourne Park be published and that the statutory processes be conducted

4.    Agree to implement ‘no waiting at any time’ junction protection markings (double yellow lines) at junctions of all roads consulted within Phase 1 areas

5.    Agree to officers using their delegated powers to make any changes they consider necessary to address any issues raised following a 6-12 month review of the Phase 1 zones

6.    Agree to proceed to Phase 2 engagement and consultation in Evelyn

7.    Agree to proceed to the review of existing Controlled Parking Zones in Zone B (Lewisham), Zone BHA (Blackheath) and Zone E (Rushey Green West)

8.    Agree to the revised engagement and consultation approach for future phases of the Sustainable Streets programme

It was MOVED, SECONDED and RESOLVED that the Mayor and Cabinet in consultation with the Cabinet Member for Environment and Transport:

1.    authorise the implementation of the 2023/24 Local Implementation Plan (LIP) capital programme and the 2023/24 borough wide carriageway footway improvements and carriageway resurfacing capital programme to this report.

2.    authorise officers to make permanent the Experimental Traffic Orders for school streets currently in force as listed in this report and due to expire 4th August 2023, 4th October 2023, 21st Feb 2024. Also, that no public Inquiry is required on the basis that there has been significant opportunity for all views to be canvassed during the consultation period, including objections to making the orders permanent.

3.    authorise officers to make decisions on road danger reduction schemes using the methodology outlined in this report and this be adopted as policy.

4.    authorise officers to make decisions on Electric Vehicle (EV) implementation using the methodology outlined in the Electric Vehicle Infrastructure Implementation Plan 2023 – 2026 and this be adopted as policy.

It was MOVED, SECONDED and RESOLVED to:

1.    Adopt the Physical Activity Strategy 2023-2028

2.    Note the Lewisham Indoor Built Sports Facilities – Independent Assessment 2021 – 2033

It was MOVED, SECONDED and RESOLVED the strategy set out in this report is approved

It was MOVED, SECONDED and RESOLVED to

1.    Note that We are Lewisham – A cultural strategy for Lewisham 2023 – 2028 is a partnership strategy for culture in Lewisham.

2.    Adopt the attached strategy document We are Lewisham – A cultural strategy for Lewisham 2023 - 2028

It was MOVED, SECONDED and RESOLVED to

1.    Approve the Affordable Workspace Strategy and action plan

2.    Approve the proposed grant programmes for occupying empty properties and creating more workspace in the borough, including in Council-owned assets, funded by UK Shared Prosperity Fund

It was MOVED, SECONDED and RESOLVED to

1. Note the risks with regards to current year budget reduction measures, the persistent overspends and the uncertainty of future government funding; and the potential for this to impact negatively on the forecast balanced budget position for 2024/25; and

2. Agree the 2024/25 to 2027/28 Medium Term Financial Strategy (MTFS) and outline approach being taken to identify budget reduction proposals required to meet the remaining estimated budget gap of £15m over the next four years

It was MOVED, SECONDED and RESOLVED to note the current financial forecasts for the year ending 31 March 2024 and that Executive Directors will continue to work on bringing forward action plans to manage down budget pressures within their directorates.

All Part 2 reports were considered alongside their open counterparts therefore there was no need to exclude the press and public.

This item was considered in conjunction with item 9.

Considered in conjunction with item 8.

This item was withdrawn.

Considered in conjunction with item 7.