Agenda, decisions and minutes

The Minutes of the last meeting were agreed as an accurate record.

The Minutes of the last meeting on 2 November 2022 were agreed as an accurate record.

Councillor Bell, Cabinet Member for Health and Adult Social Care, declared a non-prejudicial interest. He works for Unison but is not involved in any of the areas where Unison is referenced in the reports.

Councillor Bell, Cabinet Member for Health and Adult Social Care, declared a non-prejudicial interest. He works for Unison but is not involved in any of the areas where Unison is referenced in the reports.

It was MOVED, SECONDED and RESOLVED that the contents of the report was noted and that the views of the select committees as part of its overall consideration of the budget reductions were considered.

Councillor Rathbone, Chair of Public Accounts Select Committee presented a referral containing the feedback of the Select Committees on the proposed Budget reductions.

The Mayor noted his thanks to the Scrutiny Committees for their input.

It was MOVED, SECONDED and RESOLVED that the content of the report was noted and that the views of the select committees as part of its overall consideration of the budget reductions were considered.

Councillor Campbell presented the referral. The Mayor allowed Julia Webb of the Bell Green Neighbourhood Forum five minutes to speak on the matter.

Emma Talbot - Director of Planning, and Jennifer Daothong – Executive Director of Housing, Regeneration and Public Realm, provided a response.

It was MOVED, SECONDED and RESOLVED that the report was noted.

It was MOVED, SECONDED and RESOLVED to:

1.     Approve the following ‘proposed submission documents’ for Regulation 19 statutory public consultation and to authorise officers to proceed to Regulation 22 (i.e. submit to Secretary of State and to notify the public of the submission), subject to no major modifications arising from the Reg 19 statutory public consultation (subject to (d) below):

a.     Lewisham Local Plan: Proposed Submission document (Regulation 19 stage)

b.     Policies Map

c.     Integrated Impact Assessment (IIA), IIA Non-technical Summary and Habitats Regulations Assessment

d.     Consultation Statement (Regulation 18)

e.     Duty to Cooperate Statement

2.     Note the contents of the Infrastructure Delivery Plan (IDP)

3.     Note the financial and legal implications set out in this report

4.     Recommend to Council that Council:

a.     Approve the documents specified in (a)

b.     Use its powers to resolve to publicly consult on those documents that Council so approve

c.     Authorise officers to proceed to Regulation 22 (i.e. submit to Secretary of State and to notify the public of the submission), subject to no major modifications arising from the Reg 19 statutory public consultation.

5.     Delegate authority to the Director of Planning in consultation with Councillor Dacres, for the making of any drafting amendments or corrections post Cabinet.

The Mayor and Cabinet considered an open officer report, and a presentation by the Cabinet Member for Housing Development and Planning, Councillor Dacres. Councillor Dacres proposed an additional recommendation to delegae authority to the Director of Planning in consultation with Councillor Dacres, for the making of any drafting amendments or corrections post Cabinet.

It was MOVED, SECONDED and RESOLVED to:

1.     Approve the following ‘proposed submission documents’ for Regulation 19 statutory public consultation and to authorise officers to proceed to Regulation 22 (i.e. submit to Secretary of State and to notify the public of the submission), subject to no major modifications arising from the Reg 19 statutory public consultation (subject to (d) below):

a.     Lewisham Local Plan: Proposed Submission document (Regulation 19 stage)

b.     Policies Map

c.     Integrated Impact Assessment (IIA), IIA Non-technical Summary and Habitats Regulations Assessment

d.     Consultation Statement (Regulation 18)

e.     Duty to Cooperate Statement

2.     Note the contents of the Infrastructure Delivery Plan (IDP)

3.     Note the financial and legal implications set out in this report

4.     Recommend to Council that Council:

a.     Approve the documents specified in (a)

b.     Use its powers to resolve to publicly consult on those documents that Council so approve

c.     Authorise officers to proceed to Regulation 22 (i.e. submit to Secretary of State and to notify the public of the submission), subject to no major modifications arising from the Reg 19 statutory public consultation.

5.     Delegate authority to the Director of Planning in consultation with Councillor Dacres, for the making of any drafting amendments or corrections post Cabinet.

It was MOVED, SECONDED and RESOLVED to note the revised content and timetable of the Local Development Scheme, as set out in Appendix 1, and approve the LDS (Dec 2022) for formal adoption and publication, taking effect on 17th Dec 2022.

Having considered an open officer report, and a presentation by the Cabinet Member for Housing and Planning Development, it was MOVED, SECONDED and RESOLVED to note the revised content and timetable of the Local Development Scheme, as set out in Appendix 1, and approve the LDS (Dec 2022) for formal adoption and publication, taking effect on 17th Dec 2022.

It was MOVED, SECONDED and RESOLVED to:

1. Note the progress of the Building for Lewisham programme;
2. Note the market challenges and budget pressure impacting affordable housing delivery;
3. Approve the merging of the Lewisham Homes and Council development teams; and
4. Delegate authority to the Executive Director, Housing, Regeneration and Public Realm in consultation with the Executive Director of Law, Governance & Elections, to make any amendments deemed reasonably necessary to the Lewisham Homes Management Agreement and any other documents, necessary to give effect to the above decisions.

The Mayor and Cabinet considered an open officer report and heard a presentation from the Cabinet Member for Housing Management and Homelessness, Councillor Davis.

The Mayor extended his thanks to Lewisham Homes and the development teams for their dedication and professionalism.

It was MOVED, SECONDED and RESOLVED to:

1. Note the progress of the Building for Lewisham programme;
2. Note the market challenges and budget pressure impacting affordable housing delivery;
3. Approve the merging of the Lewisham Homes and Council development teams; and
4. Delegate authority to the Executive Director, Housing, Regeneration and Public Realm in consultation with the Executive Director of Law, Governance & Elections, to make any amendments deemed reasonably necessary to the Lewisham Homes Management Agreement and any other documents, necessary to give effect to the above decisions.

It was MOVED, SECONDED and RESOLVED to:

1.    Note the results of the tenant and leaseholder consultation and test of opinion, the cost benefit analysis and the risk analysis.

2.    Authorise the Executive Director, Housing, Regeneration and Public Realm in consultation with the Monitoring Officer and s151 Officer to negotiate termination of the management agreement with Lewisham Homes and negotiate a mutually acceptable date to transfer the landlord service to the Council as soon as practicable.

3.    Authorise the Executive Director, Housing, Regeneration and Public Realm to take such decisions as may be necessary to facilitate the process of bringing back the housing service in house unless such actions would have significant financial implications beyond those outlined in this report, in which case a further report will be brought to Mayor and Cabinet.

4.    Require the Executive Director, Housing, Regeneration and Public Realm to develop plans to ensure that the retained housing services and Lewisham Homes maintain the quality of the housing service and delivery of the programme of improvements.

Councillor Sophie Davis, Cabinet Member for Housing Management and Homelessness presented the open report.

It was MOVED, SECONDED and RESOLVED to:

1.    Note the results of the tenant and leaseholder consultation and test of opinion, the cost benefit analysis and the risk analysis.

2.    Authorise the Executive Director, Housing, Regeneration and Public Realm in consultation with the Monitoring Officer and s151 Officer to negotiate termination of the management agreement with Lewisham Homes and negotiate a mutually acceptable date to transfer the landlord service to the Council as soon as practicable.

3.    Authorise the Executive Director, Housing, Regeneration and Public Realm to take such decisions as may be necessary to facilitate the process of bringing back the housing service in house unless such actions would have significant financial implications beyond those outlined in this report, in which case a further report will be brought to Mayor and Cabinet.

4.    Require the Executive Director, Housing, Regeneration and Public Realm to develop plans to ensure that the retained housing services and Lewisham Homes maintain the quality of the housing service and delivery of the programme of improvements.

It was MOVED, SECONDED and RESOLVED to approve the strategy as set out in the report.

The Mayor and Cabinet considered an open officer report and a presentation from Councillor Davis, the Cabinet Member for Housing Management and Homelessness. It was MOVED, SECONDED and RESOLVED to approve the strategy as set out in the report.

It was MOVED, SECONDED and RESOLVED to:

1.    Agree to the phased consultation approach, outlined in this report, which will help to understand the levels of support for the introduction of further sustainable transport and parking improvements.

2.    Agree to the design of further measures to enhance the public realm including Controlled Parking Zones, and associated benefits, which will then return to Mayor and Cabinet for approval before proceeding to statutory consultation.

3.    Agree to a review of existing Controlled Parking Zones, including their hours of operation and approval for consultation on amendments and improvements.

4.    Agree to update the Parking Policy (2014) to align to current Council policies.

Having considered an open officer report, and a presentation by the Cabinet Member for Environment and Climate Action, Councillor Krupski, it was MOVED, SECONDED and RESOLVED to:

1.     Agree to the phased consultation approach, outlined in this report, which will help to understand the levels of support for the introduction of further sustainable transport and parking improvements;

2.     Agree to the design of further measures to enhance the public realm including Controlled Parking Zones, and associated benefits, which will then return to Mayor and Cabinet for approval before proceeding to statutory consultation;

3.     Agree to a review of existing Controlled Parking Zones, including their hours of operation and approval for consultation on amendments and improvements; and

4.     Agree to update the Parking Policy (2014) to align to current Council policies.

It was MOVED, SECONDED and RESOLVED:

1. to note the results of the period of representation conducted on the proposal to change the designation of the SEN provision at Rushey Green Primary School.
2. to agree to the proposal to change the designation of the SEN provision at Rushey Green Primary School from a Centre for the Deaf (CfD) to a provision catering for pupils with a primary diagnosis of Social, Emotional and Mental Health needs (SEMH) with an implementation date of January 2023.

The Mayor and Cabinet considered an open officer report, and a presentation by the Cabinet Member for Children, Young People and Community Safety, Councillor Barnham.

It was MOVED, SECONDED and RESOLVED:

1. To note the results of the period of representation conducted on the proposal to change the designation of the SEN provision at Rushey Green Primary School;
2. To agree to the proposal to change the designation of the SEN provision at Rushey Green Primary School from a Centre for the Deaf (CfD) to a provision catering for pupils with a primary diagnosis of Social, Emotional and Mental Health needs (SEMH) with an implementation date of January 2023.

It was MOVED, SECONDED and RESOLVED to extend the joint Framework arrangements with the Royal Borough of Greenwich for Semi-Independent Accommodation and Support between the London Borough of Lewisham, to extend the individual contracts of the 24 providers under the Framework agreement for a further three months from 15/01/2023 to 31/03/2023, and the estimated spend of £629,272.41 related to the Semi-Independent Accommodation placements provided by the preferred providers.

The Mayor and Cabinet considered an open officer report, and a presentation by the Cabinet Member for Children, Young People and Community Safety, Councillor Barnham.

It was MOVED, SECONDED and RESOLVED to extend the joint Framework arrangements with the Royal Borough of Greenwich for Semi-Independent Accommodation and Support between the London Borough of Lewisham, to extend the individual contracts of the 24 providers under the Framework agreement for a further three months from 15/01/2023 to 31/03/2023, and the estimated spend of £629,272.41 related to the Semi-Independent Accommodation placements provided by the preferred providers.

It was MOVED, SECONDED and RESOLVED to approve the award of the Mental Health Supported Housing Contract to Equinox Care for a period of 3 years with the option to extend for a further 2 years at a yearly value of £511,440, equating to £2,557,200 for the five years. The contract will commence 3 April 2023.

The Mayor and Cabinet considered an open and a confidential report and a presentation from Councillor Paul Bell, Cabinet Member for Health and Adult Social Care.

It was MOVED, SECONDED and RESOLVED to approve the award of the Mental Health Supported Housing Contract to Equinox Care for a period of 3 years with the option to extend for a further 2 years at a yearly value of £511,440, equating to £2,557,200 for the five years. The contract will commence 3 April 2023.

It was MOVED, SECONDED and RESOLVED to:

1.    Note that Notting Hill Genesis has identified the successful provider of its Extra Care Services

2.    Note that officers have reviewed the successful provider’s bid documents submitted to Notting Hill Genesis as part of the Council’s due diligence process

3.    Approve the transfer of the contract from Notting Hill Genesis to their successful provider on the same terms and conditions and price for the provision of Extra Care Services for Older Adults and Adults with disabilities at Conrad Court,Marine Wharf, Surrey Quays,  London, SE16 from around week beginning 13^th February 2023 allowing for some tolerance for actual date for completion, till 30^th September 2024 at a cost of £732,340 per annum and a total cost of £1,193,815..

Having considered an open and a confidential report and a presentation from Councillor Paul Bell, Cabinet Member for Health and Adult Social Care, it was MOVED, SECONDED and RESOLVED to:

1.     Note that Notting Hill Genesis has identified the successful provider of its Extra Care Services

2.     Note that officers have reviewed the successful provider’s bid documents submitted to Notting Hill Genesis as part of the Council’s due diligence process

3.     Approve the transfer of the contract from Notting Hill Genesis to their successful provider on the same terms and conditions and price for the provision of Extra Care Services for Older Adults and Adults with disabilities at Conrad Court,Marine Wharf, Surrey Quays,  London,SE16 from around week beginning 13^th February 2023 allowing for some tolerance for actual date for completion, till 30^th September 2024 at a cost of £732,340 per annum and a total cost of £1,193,815..

It was MOVED, SECONDED and RESOLVED to

1.    Note the detail of the Options Appraisal set out in Appendix 1

2. To note that after reviewing these options the Executive Director for Community Services in consultation with the Cabinet Member for Health and Social Care agreed to progress Option C, reprocurement.
3. To agree the award of contract for the Extra Care Services at Hazelhurst Court to Westminster Homecare Limited at £525,200 per annum for a contract starting by 24^th March 2022 for a period of 3 years with the option to extend for a further  2 years at the discretion of the Council. A total value of £1,575,600 for three years and £2,626,000 for five years.

Having considered an open and a confidential report and a presentation from Councillor Paul Bell, Cabinet Member for Health and Adult Social Care, it was MOVED, SECONDED and RESOLVED to

1.     Note the detail of the Options Appraisal set out in Appendix 1;

2. To note that after reviewing these options the Executive Director for Community Services in consultation with the Cabinet Member for Health and Social Care agreed to progress Option C, reprocurement; and
3. To agree the award of contract for the Extra Care Services at Hazelhurst Court to Westminster Homecare Limited at £525,200 per annum for a contract starting by 24^th March 2022 for a period of 3 years with the option to extend for a further  2 years at the discretion of the Council. A total value of £1,575,600 for three years and £2,626,000 for five years.

It was MOVED, SECONDED and RESOLVED to:

1.    Award the contract for 0-19 Public Health Nursing Services (Health Visiting and School Health Services) to Lewisham and Greenwich NHS Trust (LGT), following a competitive tender process. The contract is for four years, from 1^st April 2023 until 31^st March 2027, with an option to extend for three further years following this. The value of the contract will be £6,949,489 per annum, with a total contract value of £27,797,956 over the initial four-year contract period. This is fully paid for through the Public Health Grant; and

2.    Approve the variation to the contract, subject to the award of contract to LGT being approved, up to a maximum value of £800,000 to support the implementation of Family Hubs, as part of the national Family Hubs and Start for Life Programme. This will be paid fully by external grant funding received from DfE and DHSC. As part of the Mayor and Cabinet are recommended to delegate to the Executive Director for Children and Young People, in consultation with the Director of Law, Governance and Elections, to give effect to this decision by finalising the value and details of the variation; and

3.    Delegate authority to the Executive Director for Community Services to agree subsequent variations to the value of the contract following announcement of future NHS pay awards during the contract period, up to a maximum of a 5% per annum.

The Mayor and Cabinet considered an open and a confidential report, and a presentation by the Cabinet Member for Children, Young People and Community Safety, Councillor Barnham.

It was MOVED, SECONDED and RESOLVED to:

1.     Award the contract for 0-19 Public Health Nursing Services (Health Visiting and School Health Services) to Lewisham and Greenwich NHS Trust (LGT), following a competitive tender process. The contract is for four years, from 1^st April 2023 until 31^st March 2027, with an option to extend for three further years following this. The value of the contract will be £6,949,489 per annum, with a total contract value of £27,797,956 over the initial four-year contract period. This is fully paid for through the Public Health Grant; and

2.     Approve the variation to the contract, subject to the award of contract to LGT being approved, up to a maximum value of £800,000 to support the implementation of Family Hubs, as part of the national Family Hubs and Start for Life Programme. This will be paid fully by external grant funding received from DfE and DHSC. As part of the Mayor and Cabinet are recommended to delegate to the Executive Director for Children and Young People, in consultation with the Director of Law, Governance and Elections, to give effect to this decision by finalising the value and details of the variation; and

3.     Delegate authority to the Executive Director for Community Services to agree subsequent variations to the value of the contract following announcement of future NHS pay awards during the contract period, up to a maximum of a 5% per annum.

It was MOVED, SECONDED and RESOLVED to:

1. Note the comments of the Public Accounts Select Committee of the 1 December 2022, which incorporate the views of the respective select committees on the proposals.

2. Note the budget reduction proposals of £3.611m presented in Section 5 and Appendix 4, the detail of which was considered in detail and approved on 9 December 2020 and 2 February 2022.

3. Agree the new budget reduction proposals requiring Member approval as key decisions presented in Section 5 and Appendix 2, totalling £2.538m, by one of the following means;

·       Authorise officers to carry out consultations where staff consultation is necessary in relation to the proposal in Appendix 2 and delegate the decision to the relevant Executive Director for the service concerned.

·       Authorise officers to carry out public consultations where required in law or under the Constitution in relation to the proposal in Appendix 2 and ask officers to report back to the Mayor with the outcome, for a decision to be made.

·       Where no consultation is required for proposals in Appendix 2, either:

o   agree the  proposal, or

o   delegate the decision to the relevant Executive Director for the service concerned.

4. Note the new budget reduction proposals presented in Section 5 and Appendix 3 totalling £11.258m, and that officers will proceed with the preparation of these, consulting where required, to enable delivery from the 1 April 2023.

5. Note the remaining budget gap of £2.662m, and that officers continue to develop proposals to deliver this subject to receiving the LGFS following the Autumn budget on the 17 November.

The Mayor and Cabinet considered an open officer report and a presentation by Councillor Amanda de Ryk, Cabinet Member for Finance and Strategy.

It was MOVED, SECONDED and RESOLVED to:

1. Accept the comments of the Public Accounts Select Committee of the 1 December 2022, which incorporates the views of the respective select committees on these proposals.

2. Note the budget reduction proposals of £3.611m presented in Section 5 and Appendix 4, the detail of which was considered in detail and approved on 9 December 2020 and 2 February 2022.

3. Agree the new budget reduction proposals requiring Member approval as key decisions presented in Section 5 and Appendix 2, totalling £2.538m, by one of the following means;

·       Authorise officers to carry out consultations where staff consultation is necessary in relation to the proposal in Appendix 2 and delegate the decision to the relevant Executive Director for the service concerned.

·       Authorise officers to carry out public consultations where required in law or under the Constitution in relation to the proposal in Appendix 2 and ask officers to report back to the Mayor with the outcome, for a decision to be made.

·       Where no consultation is required for proposals in Appendix 2, either:

o   agree the  proposal, or

o   delegate the decision to the relevant Executive Director for the service concerned.

4. Note the new budget reduction proposals presented in Section 5 and Appendix 3 totalling £11.258m, and that officers will proceed with the preparation of these, consulting where required, to enable delivery from the 1 April 2023.

5. Note the remaining budget gap of £2.662m, and that officers continue to develop proposals to deliver this subject to receiving the LGFS following the Autumn budget on the 17 November.

There was no need to exclude the press and public since the Part 2 reports were considered in conjunction with the corresponding items in Part 1 of the agenda

There was no need to exclude the press and public since the Part 2 reports were considered in conjunction with the corresponding items in Part 1 of the agenda

Considered in conjunction with the Part 1 report.

Considered in conjunction with the Part 1 report (Item 13) .

Considered in conjunction with the Part 1 report.

Considered in conjunction with the Part 1 report (Item 14).

Considered in conjunction with the Part 1 report.

Considered in conjunction with the Part 1 report (Item 15).

Considered in conjunction with the Part 1 report.

Considered in conjunction with the Part 1 report (Item 16).