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Agenda, decisions and draft minutes

Contact: Kevin Flaherty 0208 3149327 

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Items
No. Item

654.

Declaration of Interests pdf icon PDF 207 KB

Decision:

None made.

Minutes:

None were made.

655.

Minutes pdf icon PDF 25 KB

Additional documents:

Decision:

Approved.

Minutes:

RESOLVED that the minutes of the meeting held on March 9 2022 be

confirmed and signed as a correct record.

656.

Matters Raised by Scrutiny and other Constitutional Bodies pdf icon PDF 26 KB

Additional documents:

Decision:

Having considered an open officer report, and a presentation by the Cabinet

Member for Children and Young People and Community Safety, Councillor

Chris Barnham, the Mayor and Cabinet agreed that the response be approved

and reported to the Overview & Scrutiny Committee.

Minutes:

The proposed response was presented by Councillor Chris Barnham who

thanked the Task & Finish Group for their contribution, noting that only

Councillor Liz Johnston-Franklin had continued as a Councillor.

 

Having considered an open officer report, and a presentation by the Cabinet

Member for Children and Young People and Community Safety, Councillor

Chris Barnham, the Mayor and Cabinet agreed that the response be approved

and reported to the Overview & Scrutiny Committee.

657.

Permission to procure 0-19 Public Health Nursing Services pdf icon PDF 158 KB

Additional documents:

Decision:

Having considered an open officer report, and a presentation by the Cabinet

Member for Children and Young People and Community Safety, Councillor

Chris Barnham, the Mayor and Cabinet agreed that a procurement process be

authorised to provide 0-19 Public Health Nursing Services for a period of four

years, with an option to extend for three further years, commencing on 1st

April 2023, with the estimated contract value of £6,949,489 per annum, and

total contract value of £48,646,423 over the maximum possible seven year

contract period.

Minutes:

Having considered an open officer report, and a presentation by the Cabinet

Member for Children and Young People and Community Safety, Councillor

Chris Barnham, the Mayor and Cabinet, for the reasons set out in the report

and by a vote of 7-0 of voting members in physical attendance;

 

RESOLVED that a procurement process be authorised to provide 0-19 Public

Health Nursing Services for a period of four years, with an option to extend for

three further years, commencing on 1st April 2023, with the estimated

contract value of £6,949,489 per annum, and total contract value of

£48,646,423 over the maximum possible seven year contract period.

658.

Building for Lewisham Ladywell Redevelopment (part 1) pdf icon PDF 162 KB

Additional documents:

Decision:

Having considered an open and a confidential officer report, and a  

presentation by the Cabinet Member for Finance and Strategy, Councillor

Amanda De Ryk, the Mayor and Cabinet agreed that:

 

(1) the progress on developing the Ladywell scheme including the proposed

housing mix be noted;

 

(2) an increase in the budget to complete the tender stage as set out in the

accompanying Part 2 report be approved; and

 

(3) pursuant to Section 122(1) of the Local Government Act 1972 the

appropriation of the land for Phase 1 of the Ladywell scheme (as shown in the

red outline on the attached plan at Appendix 1) from Leisure (General Fund)

to Housing (Housing Revenue Account) be approved.

 

Minutes:

Having considered an open and a confidential officer report, and a 

presentation by the Cabinet Member for Finance and Strategy, Councillor

Amanda De Ryk, the Mayor and Cabinet for the reasons set out in the report

and by a vote of 7-0 of voting members in physical attendance;

 

RESOLVED that:

 

(1) the progress on developing the Ladywell scheme including the proposed

housing mix be noted;

 

(2) an increase in the budget to complete the tender stage as set out in the

accompanying Part 2 report be approved; and

 

(3) pursuant to Section 122(1) of the Local Government Act 1972 the

appropriation of the land for Phase 1 of the Ladywell scheme (as shown in the

red outline on the attached plan at Appendix 1) from Leisure (General Fund)

to Housing (Housing Revenue Account) be approved.

 

659.

Leisure Management Contract Extension (part 1) pdf icon PDF 69 KB

Additional documents:

Decision:

Having considered an open and a confidential officer report and a

presentation by a job share Cabinet Member for Culture & Leisure, Councillor

Andre Bourne, the Mayor and Cabinet agreed that:

 

(1) a 3 year and 6 month extension be approved;

 

(2) the removal of the free gym, swim and athletics track access for residents

aged 60 and above, with these members paying a concessionary rate be

approved with free access to gyms, swimming and the athletics track is to be

retained for residents with registered disabilities

 

(3) in principle approval be given for the next fees and charges price increase

for leisure centre users  (in accordance with CPI inflation) to take place in

April 2023 after a pricing freeze in the initial two years.

Minutes:

The report was formally proposed by Councillor De Ryk and seconded by

Councillor Bell and then presented virtually by Councillor Bourne.

 

Having considered an open and a confidential officer report and a

presentation by a job share Cabinet Member for Culture & Leisure, Councillor

Andre Bourne, the Mayor and Cabinet for the reasons set out in the report

and by a vote of 7-0 of voting members in physical attendance;

 

RESOLVED that

 

(1) a 3 year and 6 month extension be approved;

 

(2) the removal of the free gym, swim and athletics track access for residents

aged 60 and above, with these members paying a concessionary rate be

approved with free access to gyms, swimming and the athletics track is to be

retained for residents with registered disabilities

 

(3) in principle approval be given for the next fees and charges price increase

for leisure centre users  (in accordance with CPI inflation) to take place in

April 2023 after a pricing freeze in the initial two years.

660.

Blackheath Joint Events Policy 2021-2024 pdf icon PDF 69 KB

Additional documents:

Decision:

Having considered an open and a confidential officer report and a

presentation by a job share Cabinet Member for Culture & Leisure, Councillor

Andre Bourne, the Mayor and Cabinet agreed that the proposed changes to

the existing Blackheath Joint Events Policy Joint Policy for Lewisham and

Greenwich 2017-2020 in relation to events and activities taking place on

Blackheath as set out in Appendix A be approved and agreement to extend it

to 2024 be given

Minutes:

The report was formally moved by Councillor De Ryk and seconded by

Councillor Bell and then presented virtually by Councillor Bourne.

 

Having considered an open and a confidential officer report and a

presentation by a job share Cabinet Member for Culture & Leisure, Councillor

Andre Bourne, the Mayor and Cabinet for the reasons set out in the report

and by a vote of 7-0 of voting members in physical attendance;

 

RESOLVED that the proposed changes to the existing Blackheath Joint

Events Policy Joint Policy for Lewisham and Greenwich 2017-2020 in relation

to events and activities taking place on Blackheath as set out in Appendix A

be approved and agreement to extend it to 2024 be given

661.

Levelling Up Fund Bid pdf icon PDF 61 KB

Additional documents:

Decision:

Having considered an open officer report, and a presentation by the

Councillor Kim Powell, Cabinet Member for Businesses, Jobs & Skills, the

Mayor and Cabinet agreed that:

 

(1) the ongoing engagement with residents, community organisations,

businesses and other partners and the emerging shared vision for Lewisham

town centre be noted;

 

(2) the submission of a bid to the Levelling Up Fund, up to a maximum of

£20million, be made for Lewisham town centre to include improvements to the

street market, library, transport and public realm; and

 

(3) delegated authority be given to the Executive Director for Housing,

Regeneration and Public Realm, in consultation with the Executive Director

for Corporate Resources, to approve the final bid to the Levelling Up Fund, in

line with comments from Mayor and Cabinet.

Minutes:

Having considered an open officer report, and a presentation by the

Councillor Kim Powell, Cabinet Member for Businesses, Jobs & Skills, the

Mayor and Cabinet for the reasons set out in the report

and by a vote of 7-0 of voting members in physical attendance;

 

RESOLVED that:

 

(1) the ongoing engagement with residents, community organisations,

businesses and other partners and the emerging shared vision for Lewisham

town centre be noted;

 

(2) the submission of a bid to the Levelling Up Fund, up to a maximum of

£20million, be made for Lewisham town centre to include improvements to the

street market, library, transport and public realm; and

 

(3) delegated authority be given to the Executive Director for Housing,

Regeneration and Public Realm, in consultation with the Executive Director

for Corporate Resources, to approve the final bid to the Levelling Up Fund, in

line with comments from Mayor and Cabinet.

662.

Energy Grants, Covid Additional Relief Fund and Household Support Fund pdf icon PDF 361 KB

Additional documents:

Decision:

Having considered an open officer report, and a presentation by the Cabinet

Member for Finance and Strategy, Councillor Amanda De Ryk, Mayor and

Cabinet agreed that:

 

(1) the contents of the report including the administration and delivery of the

current Council Tax Energy Grant Scheme (CTEGS) and Household Fund

scheme and the recently announced extension to the Household Fund to

cover support up until March 2023, be approved

 

.(2) the actions taken by officers in relation to the first tranche of the

Household Fund be noted as officers acted under instruction from

Government to urgently distribute funding to our financially vulnerable

residents, ensuring payments were made promptly;

 

(3) the recommendations in the proposed Covid Additional Relief Fund

(section 4.6) be approved;

 

(4) the proposal to use £412k of the CTEGS to award support to children

being funding from the Household Fund be approved;

 

(5) in accordance with Government guidance and that the Council Tax

Reduction Scheme be amended to disregard income from the CTEGS when

determining awards of council tax reduction; and

 

(6) the Executive Director for Corporate Resources in consultation with the

Cabinet Member for Finance and Strategy be authorised to finalise the

implementation and distribution of the extended Household Fund.

 

Minutes:

Having considered an open officer report, and a presentation by the Cabinet

Member for Finance and Strategy, Councillor Amanda De Ryk, Mayor and

Cabinet for the reasons set out in the report and by a vote of 7-0 of voting

members in physical attendance;

 

RESOLVED that:

 

(1) the contents of the report including the administration and delivery of the

current Council Tax Energy Grant Scheme (CTEGS) and Household Fund

scheme and the recently announced extension to the Household Fund to

cover support up until March 2023, be approved;

 

.(2) the actions taken by officers in relation to the first tranche of the

Household Fund be noted as officers acted under instruction from

Government to urgently distribute funding to our financially vulnerable

residents, ensuring payments were made promptly;

 

(3) the recommendations in the proposed Covid Additional Relief Fund

(section 4.6) be approved;

 

(4) the proposal to use £412k of the CTEGS to award support to children

being funding from the Household Fund be approved;

 

(5) in accordance with Government guidance and that the Council Tax

Reduction Scheme be amended to disregard income from the CTEGS when

determining awards of council tax reduction; and

 

(6) the Executive Director for Corporate Resources in consultation with the

Cabinet Member for Finance and Strategy be authorised to finalise the

implementation and distribution of the extended Household Fund.

 

663.

Financial Outturn Report 2021-22 pdf icon PDF 360 KB

Additional documents:

Decision:

Having considered an open officer report, and a presentation by the Cabinet

Member for Finance and Strategy, Councillor Amanda De Ryk, the Mayor and

Cabinet agreed that:

 

(1) the Outturn Position for 2021/22, including the utilisation of Covid funding

to mitigate expenditure incurred or income forgone as a result of Covid, as

summarised in section 4 with additional detail in the subsequent sections, be

noted;

 

(2) as part of routine financial year closing work, the proposed write-off of

debts under delegation as detailed in section 16, be approved

 

(3) the proposed write off of the specific debts each over £50k as detailed in

section 16 and Appendix C, be approved.

Minutes:

Having considered an open officer report, and a presentation by the Cabinet

Member for Finance and Strategy, Councillor Amanda De Ryk, the Mayor and

Cabinet for the reasons set out in the report and by a vote of 7-0 of voting

members in physical attendance;

 

RESOLVED that:

 

(1) the Outturn Position for 2021/22, including the utilisation of Covid funding

to mitigate expenditure incurred or income forgone as a result of Covid, as

summarised in section 4 with additional detail in the subsequent sections, be

noted;

 

(2) as part of routine financial year closing work, the proposed write-off of

debts under delegation as detailed in section 16, be approved

 

(3) the proposed write off of the specific debts each over £50k as detailed in

section 16 and Appendix C, be approved.

664.

Permission to procure Supported Accommodation services pdf icon PDF 148 KB

Additional documents:

Decision:

Having considered an open officer report, and a presentation by the Cabinet

Member for Health & Adult Social Care, Councillor Paul Bell, the Mayor and

Cabinet agreed that:

 

(1) officers be authorised to procure a mental health supported housing

service by open procurement. The contract will be from April 2023 for 3 years

plus the option to extend by 2 further years. The estimated total value of the

contract will be £2,841,205, an annual value of £568,241.  This new contract

will be made up of 2 supported housing contracts currently commissioned

 

(2) delegated authority be given to the Executive Director of Community

Services, following stage 1 of the procurement process, to determine the

short-listed suppliers recommended to stage 2 of the procurement process as

set out.

Minutes:

Having considered an open officer report, and a presentation by the Cabinet

Member for Health & Adult Social Care, Councillor Paul Bell, the Mayor and

Cabinet for the reasons set out in the report and by a vote of 7-0 of voting

members in physical attendance;

 

RESOLVED that:

 

(1) officers be authorised to procure a mental health supported housing

service by open procurement. The contract will be from April 2023 for 3 years

plus the option to extend by 2 further years. The estimated total value of the

contract will be £2,841,205, an annual value of £568,241.  This new contract

will be made up of 2 supported housing contracts currently commissioned

 

(2) delegated authority be given to the Executive Director of Community

Services, following stage 1 of the procurement process, to determine the

short-listed suppliers recommended to stage 2 of the procurement process as

set out.

665.

Corporate Compute-Storage Replacement pdf icon PDF 361 KB

Additional documents:

Decision:

Having considered an open officer report, and a presentation by the Cabinet

Member for Finance and Strategy, Councillor Amanda De Ryk, the Mayor and

Cabinet agreed that:

 

(1) Brent Council be authorised to enter into a contract with Computacenter

on behalf of the Council for a solution based on Nutanix HCI software using

SuperMicro hardware for the physical server and disk storage components for

a period of 5 years at a total cost of £1,465,000.00 across all 3 Councils, the

Council’s contribution being £407,805 over the period; and

 

(2) the Council’s contribution to the contract value of £407,805 plus an

additional £120,071 for additional backup storage, risk of inflation, training and

contingency, meaning a total contribution of £527,876, be approved.

Minutes:

Having considered an open officer report, and a presentation by the Cabinet

Member for Finance and Strategy, Councillor Amanda De Ryk, the Mayor and

Cabinet for the reasons set out in the report and by a vote of 7-0 of voting

members in physical attendance;

 

RESOLVED that:

 

(1) Brent Council be authorised to enter into a contract with Computacenter

on behalf of the Council for a solution based on Nutanix HCI software using

SuperMicro hardware for the physical server and disk storage components for

a period of 5 years at a total cost of £1,465,000.00 across all 3 Councils, the

Council’s contribution being £407,805 over the period; and

 

(2) the Council’s contribution to the contract value of £407,805 plus an

additional £120,071 for additional backup storage, risk of inflation, training and

contingency, meaning a total contribution of £527,876, be approved.

666.

Out of Hours Switchboard Procurement 2022 (part 1) pdf icon PDF 360 KB

Additional documents:

Decision:

Having considered an open and a confidential officer report, and a

presentation by the Cabinet Member for Finance and Strategy, Councillor

Amanda De Ryk, the Mayor and Cabinet agreed that a direct award of a

contract to the Royal Borough of Greenwich be made for a period of three

years with the option to extend for up to a further three years to supply the

Council’s Out of Hours switchboard commencing 15th September 2022,

involving expenditure of £240,000 per annum with a total contract value of

£1,440,000 over a six year period.

Minutes:

Having considered an open and a confidential officer report, and a

presentation by the Cabinet Member for Finance and Strategy, Councillor

Amanda De Ryk, the Mayor and Cabinet for the reasons set out in the report

and by a vote of 7-0 of voting members in physical attendance;

 

RESOLVED that a direct award of a contract to the Royal Borough of

Greenwich be made for a period of three years with the option to extend for

up to a further three years to supply the Council’s Out of Hours switchboard

commencing 15th September 2022, involving expenditure of £240,000 per

annum with a total contract value of £1,440,000 over a six year period.

667.

Exclusion of Press and Public pdf icon PDF 26 KB

Decision:

Item not required.

Minutes:

This item not required as all subsequent items were considered in the open

part of the agenda.

668.

Building for Lewisham Ladywell Redevelopment (part 2)

Decision:

Report considered in conjunction with the part 1 report.

Minutes:

Report considered in conjunction with the part 1 report on this topic.

669.

Leisure Management Contract Extension (part 2)

Decision:

Report considered in conjunction with the part 1 report.

 

Minutes:

Report considered in conjunction with the part 1 report on this topic.

 

670.

Out of Hours Switchboard Procurement 2022 (part 2)

Decision:

Report considered in conjunction with the part 1 report.

 

Minutes:

Report considered in conjunction with the part 1 report on this topic.