Contact: Kevin Flaherty 0208 3149327
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Declaration of Interests Minutes: None were made. |
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Additional documents: Minutes: RESOLVED that the minutes of the meeting held on May 19 2021 should be confirmed and signed as a correct record. |
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Matters Raised by Scrutiny and other Constitutional Bodies Minutes: No matters were raised. |
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Hong Kong British National Overseas Additional documents: Minutes: Councillor Bonavia introduced the report and Councillor Bell spoke in support. Councillor Bell highlighted the experience of his own partner’s family who were from Hong Kong. He lambasted the Communist regime in China which had shredded written agreements and ignored the rights of citizens in Hong Kong.
Having considered an open officer report, and a presentation by the Cabinet Member for Democracy, Refugees and Accountability, Councillor Kevin Bonavia, the Mayor and Cabinet:
RESOLVED that the report be noted.
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PSHA Enforcement and Regulation policies Additional documents:
Minutes: The report was presented by Councillor Bell who highlighted a recent enforcement success in the Lewisham Central Ward involving 19 people in a single unlicensed HMO.
Having considered an open officer report, and a presentation by the Cabinet Member for Housing & Planning, Councillor Paul Bell, the Mayor and Cabinet, for the reasons set out in the report by a vote of 6-0 of members physically present in the Council Chamber,
RESOLVED that:
(1) the Private Sector Housing Enforcement and Licensing Policy be adopted, including adding a fee of £150 for the production of VAT exemption certificates to the Borough’s register of fees and charges;
(2) the Smoke and CO Alarms Statement of Principles policy be adopted as Lewisham Council’s Statement of Principles about the application of the Smoke and CO Alarm (England) Regulations 2015;
(3) the proposed Civil Financial Penalties be approved;
(4) the Electrical Safety Regulations Policy be adopted as the Private Sector Housing Agency’s policy on the Electrical Safety Standards in the Private Rented Sector (England) Regulations 2020;
(5) the Director of Housing be given delegated authority to carry out the functions set out in the three policies to officers within the service. |
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Supported Accommodation and Floating Support Services - Permission to Procure Additional documents:
Minutes: Having considered an open officer report, and a presentation by the Cabinet Member for Health and Adult Social Care, Councillor Chris Best, the Cabinet for the reasons set out in the report by a vote of 6-0 of members physically present in the Council Chamber,
RESOLVED that
(1) the re-commission of 7 supported accommodation and floating support services be aproved by way of open tender into 5 lots and 7 services by single tender action as set out in the Table below.
(2) the contracts to be re-commissioned and proposed routes to market be approved:
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Substance Misue Core Contract - Permission to Procure Additional documents: Minutes: Having considered an open officer report, and a presentation by the Cabinet Member for Health and Adult Social Care, Councillor Chris Best, the Mayor and Cabinet for the reasons set out in the report by a vote of 6-0 of members physically present in the Council Chamber,
RESOLVED that officers undertake an open tender exercise to procure the Core Contract (Adults Substance Misuse Service) for a period of three years from April 2022 with an option to extend for a further one + one years
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Organic Waste (Part 1) Additional documents: Minutes: Having considered an open and a confidential officer report, and a presentation by the Deputy Mayor, Councillor Brenda Dacres, the Mayor and Cabinet for the reasons set out in the report by a vote of 6-0 of members physically present in the Council Chamber,
RESOLVED that
(1) the commencement of an open procurement process be approved for the provision of organic waste disposal for a period of 5 years with the option to extend for up to 2 years at the Council’s discretion;
(2) the cost is likely to be higher if the waste is delivered to a waste transfer site, bulked and then transferred to a disposal site owing to the increase in vehicle usage and staff; and
(3) the break down on cost provided in a confidential appendix be received.
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Financial Results 2020/21 Additional documents: Minutes: Having considered an open officer report, and a presentation by the Cabinet Member for Finance and Resources, Councillor Amanda De Ryk, the Mayor and Cabinet for the reasons set out in the report by a vote of 6-0 of members physically present in the Council Chamber,
RESOLVED that
(1) the financial results for the year ending 31March 2021 be noted, and recognise that the situation is complex with particular regard to the various streams of Covid-19 government grant income to support the local authority’s response to the coronavirus pandemic; and
(2) the basis on which the report was prepared be noted and in so doing recognise that the progress on closing the accounts for 2020/21 is continuing and will culminate in the draft statement of accounts being produced and made available for the start of the public inspection period from 1st July 2021. |
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The Libraries Consortium Courier Service - permission to procure (Part 1) Additional documents: Minutes: Having considered both an open and a confidential officer report, and a presentation by the Cabinet Member for Community Sector, Councillor Jonathan Slater, the Mayor and Cabinet for the reasons set out in the report by a vote of 6-0 of members physically present in the Council Chamber,
RESOLVED that the procurement for Lewisham Library and Information Service the Libraries Consortium Courier Service Framework Agreement be approved from 1 April 2022 for an initial period of 12 months, with the option to extend for 3 further years up to 4 years in total at a value shown in a confidential appendix. |
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Thames Water rebates Additional documents: Minutes: Councillor Bell confirmed the terms of the rebate which involved payment for all years covered and not just the six years statutory entitlement which some other boroughs were offering.
Having considered an open officer report, and a presentation by the Cabinet Member for Housing and Planning, Councillor Paul Bell, the Mayor and Cabinet, for the reasons set out in the report by a vote of 6-0 of members physically present in the Council Chamber,
RESOLVED that proposals to make payments to current and former tenants as set out be approved |
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Adult Learning Lewisham increase of course fees and cafe prices Additional documents: Minutes: Having considered an open officer report, and a presentation by the Cabinet Member for Community Sector, Councillor Jonathan Slater, the Mayor and Cabinet for the reasons set out in the report by a vote of 6-0 of members physically present in the Council Chamber,
RESOLVED that an increase in the fees and charges for courses provided by Adult Learning Lewisham in relation to Community Learning and Full Cost Recovery course be made by 50p per hour; and an increase in café prices by 20%. |
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School Meals Centralised Catering Contract Award (Part 1) Additional documents: Minutes: The report was introduced by Councillor Chris Barnham who explained a written representation objecting to the proposals had been circulated. Councillor Barnham stated his higher ambitions for the longer term and his commitment to strive to eradicate the very serious problem of food poverty. He pointed out the proposals improved on the current contract but should not be promulgated as the last word.
The Cabinet was addressed by a member of the public, Sharon Noonan- Gunning who highlighted perceived national failings of the Chartwells company and called for the issue of a one year contract only to allow a full review and a link to the national conversation on nutritional foods.
The Executive Director for Children & Young People explained the contract related to just 25 schools in Lewisham and that it was up to individual schools to decide whether or not to accept the Chartwells contract. He said a proper look at school meals provision would take more than 1 year and that school agreement was vital. The Senior Contracts Manager added that legal advice had been taken and there was no option to row back from the proposed contract length.
Having considered an open officer report, and presentations by the Cabinet Member for Childrens Services and School Performance, Councillor Chris Barnham, and from a member of the public, Sharon Noonan- Gunning, the Mayor and Cabinet for the reasons set out in the report by a vote of 6-0 of members physically present in the Council Chamber,
RESOLVED that
(1) the award of a centralised school catering contract be approved for a period of 4 years with an option to extend for up to an additional period of 2 years subject to a sufficient number of schools signing up to the contract via Governing Body Agreements with the contract having a maximum value of £20 Million over the 6 year period; and
(2) the approval of the final terms of the contract be delegated to the Executive Director for Children and Young People on the advice of the Director of Law & Corporate Governance. |
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Business Case for the implementation of Microsoft 365 (M365) Additional documents:
Minutes: The report was accepted by the Mayor as a late and urgent item. Final changes in activities which had the potential to impact the financials for the business case were received and confirmed by third parties late on 1st June 2021 which meant that this report could not be finalised in time to go out with the main agenda. The implementation of this work was expected to last 6 months and any delay would adversely impact ability to deliver the changes articulated under Future Working. Current infrastructure is outdated and does not support sustained remote working. The Microsoft 365 migration is operationally critical with our mobile estate running out of support, space on our email servers, running out and ongoing maintenance costs being incurred.
Having considered both an open officer report, and a presentation by the Cabinet Member for Democracy, Refugees and Accountability, Councillor Kevin Bonavia, the Mayor and Cabinet for the reasons set out in the report by a vote of 6-0 of members physically present in the Council Chamber,
RESOLVED that:
(1) the business case for the implementation and adoption of Microsoft 365 (M365) be approved to extend the learning from the discovery phase; and
(2) the budget and procurement approach be approved to contract for the change and technical support required for the implementation. |
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Shaftesbury Centre Approval of S106 funding for Housing Development (Part 1) Additional documents:
Minutes: Councillor De Ryk highlighted the financial risks attached to the proposals and pointed out a large public grant was being given to an organisation with no significant track record operating a scheme with very tight viability. She sought assurances from officer on the governance model.
The Principal Land Development Officer acknowledged there was risk involved and that viability was very tight. He said the greatest risk lay in the development phase so regular reporting and monitoring had been built in to ensure the project was being developed on time and on budget.
Having considered both an open and a confidential officer report, and a presentation by the Cabinet Member for Housing and Planning, Councillor Paul Bell, the Mayor and Cabinet for the reasons set out in the report by a vote of 6-0 of members physically present in the Council Chamber,
RESOLVED that
(1) the grant allocation of £1.7m be approved to J49 from Section 106 contributions received by the Council from the planning agreements set out to provide specialist affordable housing delivery at The Shaftesbury Christian Centre site, Frankham Street, Deptford on the terms set out; and
(2) authority be delegated to the Executive Director for Housing, Regeneration and Public Realm in consultation with the Director of Law & Corporate Governance to negotiate the final terms of and to enter into a grant agreement with J49 for the funds. |
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Exclusion of the Press and Public Minutes: It is recommended that in accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information)(England) Regulations 2012 and under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3 of Part 1 of Schedule 12(A) of the Act, and the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
17.Organic Waste 18.The Libraries Consortium Courier Service - permission to procure 19.School Meals Centralised Catering Contract Award 20.Shaftesbury Centre Approval of S106 funding for Housing Development
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Organic Waste (Part 2) relates to Item 8 in part 1 Minutes: All decisions were considered in the Open part of the meeting. |
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The Libraries Consortium Courier Service - permission to procure (Part 2) relates to Item 10 in part 1 Minutes: All decisions were considered in the Open part of the meeting.
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School Meals Centralised Catering Contract Award (Part 2) relates to Item 13 in part 1 Minutes: All decisions were considered in the Open part of the meeting.
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Shaftesbury Centre Approval of S106 funding for Housing Development (Part 2) relates to Item 15 in part 1 Minutes: All decisions were considered in the Open part of the meeting.
The meeting closed at 7.24pm |