Venue: Civic Suite
Contact: Email: committee@lewisham.gov.uk Head of Governance and Committee Services
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Minutes: The Mayor MOVED, and it was SECONDED and RESOLVED that the minutes be agreed as a true and accurate record. |
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Declarations of Interests Minutes: Cllr Huynh declared an interest in respect of Item 6 – Adventure Playgrounds Grant of Leases and Contract Award. He is a member of the Youth First Board. |
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Matters Raised by Scrutiny and other Constitutional Bodies None. Minutes: None. |
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Approval to procure cycle parking and electric vehicle charging points service Additional documents: Decision: MOVED, SECONDED and RESOLVED that Mayor and Cabinet: 1. Approve the use of the NHS Sustainable Transport and Infrastructure Framework Agreement Lot 2 Cycle Parking & Infrastructure; 2. Approve the procurement route of a cycle storage solution via minicompetition between the four suppliers on Lot 2 of the NHS Framework (APCOA Parking UK Ltd, Bailey Street Furniture Group Ltd, Cyclehoop Ltd and Falco UK Ltd); 3. Approve the award of contract to the preferred service provider to deliver cycle parking and infrastructure for a period of 3 years with the option to extend for up to 1 year, provided the contract value is within authorised limits of a maximum of £2.2m and dependent on the total funding available; 4. Delegate authority to the Executive Director for Place (in consultation with the Director of Law and Corporate Governance and the Transport Planner) to select the preferred service provider for cycle parking infrastructure in accordance with the selection and award criteria published in the tender documentation and agree final form of contract; 5. Approve a joint application to LEVI with Royal Borough of Greenwich for up to an estimated £2.8m funding, to be matched funded by external providers; 6. Approve the procurement route of an open tender with the Royal Borough of Greenwich to form a contract(s) for a period of 15 years at an estimated value of £8.5m at no cost to the Council; 7. Authorise the Executive Director of Place or Director of Public Realm to enter into agreement with the Department for Transport related to the receipt of the LEVI funding. Minutes: It was MOVED by Cllr Krupski, SECONDED by Cllr De Ryk and RESOLVED that Mayor and Cabinet: 1. Approve the use of the NHS Sustainable Transport and Infrastructure Framework Agreement Lot 2 Cycle Parking & Infrastructure; 2. Approve the procurement route of a cycle storage solution via minicompetition between the four suppliers on Lot 2 of the NHS Framework (APCOA Parking UK Ltd, Bailey Street Furniture Group Ltd, Cyclehoop Ltd and Falco UK Ltd); 3. Approve the award of contract to the preferred service provider to deliver cycle parking and infrastructure for a period of 3 years with the option to extend for up to 1 year, provided the contract value is within authorised limits of a maximum of £2.2m and dependent on the total funding available; 4. Delegate authority to the Executive Director for Place (in consultation with the Director of Law and Corporate Governance and the Transport Planner) to select the preferred service provider for cycle parking infrastructure in accordance with the selection and award criteria published in the tender documentation and agree final form of contract; 5. Approve a joint application to LEVI with Royal Borough of Greenwich for up to an estimated £2.8m funding, to be matched funded by external providers; 6. Approve the procurement route of an open tender with the Royal Borough of Greenwich to form a contract(s) for a period of 15 years at an estimated value of £8.5m at no cost to the Council; 7. Authorise the Executive Director of Place or Director of Public Realm to enter into agreement with the Department for Transport related to the receipt of the LEVI funding. |
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Permission to award the Integrated Community Equipment Service contract Additional documents: Decision: MOVED, SECONDED and RESOLVED that Mayor and Cabinet approve the decision to 1. Use the Kent Framework agreement; 2. Make a direct award to Medequip Assistive Technology Limited in accordance with the Kent Framework agreement until 30 June 2025. Minutes: It was MOVED by Cllr Bell, SECONDED by Cllr Barnham and RESOLVED that Mayor and Cabinet approve the decision to 1. Use the Kent Framework agreement; 2. Make a direct award to Medequip Assistive Technology Limited in accordance with the Kent Framework agreement until 30 June 2025. |
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Adventure Playgrounds Grant of Leases and Contract Award Additional documents: Decision: MOVED, SECONDED and RESOLVED that Mayor and Cabinet: 1. Approve the contract award for a five-year term to Youth First for the delivery of the Adventure Playground Play Service for a period of five years from 1 September 2024, with the option to extend for a further two years. Total maximum value of the contract over the seven-year period is £1,386,000. 2. Approve the contract award to London Play Design for the delivery of the Adventure Playground Site Maintenance and Development Service for a period of five years from 1 September 2024, with the option to extend for a further two years. Total maximum value of the contract over the seven-year period is £360,107. 3. Authorise the disposal by way of seven-year lease on a non-repairing basis to Youth First, the selected provider for APG Play service, the open space at Home Park APG, Honor Oak APG and Ladywell Fields APG in accordance with section 123(2A) Local Government Act 1972. The grant of leases for Home Park and Ladywell Fields will be at a peppercorn rent while Honor Oak APG being leased on annual rent of £1,500, subject to any increases in rent by the freeholder, Network Rail. There will be break and termination provisions, enabling the leases to be terminated if the contract is not extended or is terminated early for breach. Minutes: It was MOVED by Cllr Barnham, SECONDED by Cllr De Ryk and RESOLVED that Mayor and Cabinet: 1. Approve the contract award for a five-year term to Youth First for the delivery of the Adventure Playground Play Service for a period of five years from 1 September 2024, with the option to extend for a further two years. Total maximum value of the contract over the seven-year period is £1,386,000. 2. Approve the contract award to London Play Design for the delivery of the Adventure Playground Site Maintenance and Development Service for a period of five years from 1 September 2024, with the option to extend for a further two years. Total maximum value of the contract over the seven-year period is £360,107. 3. Authorise the disposal by way of seven-year lease on a non-repairing basis to Youth First, the selected provider for APG Play service, the open space at Home Park APG, Honor Oak APG and Ladywell Fields APG in accordance with section 123(2A) Local Government Act 1972. The grant of leases for Home Park and Ladywell Fields will be at a peppercorn rent while Honor Oak APG being leased on annual rent of £1,500, subject to any increases in rent by the freeholder, Network Rail. There will be break and termination provisions, enabling the leases to be terminated if the contract is not extended or is terminated early for breach. |
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Housing Delivery Test Action Plan Additional documents: Decision: MOVED, SECONDED and RESOLVED that Mayor and Cabinet: 1. Note that the council has failed the Housing Delivery Test and has fallen below the 75% threshold meaning the Council must prepare an action plan, identify a 20% buffer on its 5- year land supply and that the presumption in favour of sustainable development applies. 2. Note the contents of the Housing Delivery Test Action Plan. Minutes: It was MOVED by Cllr Walsh, SECONDED by Cllr De Ryk and RESOLVED that Mayor and Cabinet: 1. Note that the council has failed the Housing Delivery Test and has fallen below the 75% threshold meaning the Council must prepare an action plan, identify a 20% buffer on its 5- year land supply and that the presumption in favour of sustainable development applies. 2. Note the contents of the Housing Delivery Test Action Plan. |
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2023/24 Financial Outturn Report Additional documents: Decision: MOVED, SECONDED and RESOLVED that Mayor and Cabinet: 1. Note the draft outturn position for the year ending 31 March 2024 2. Approve the proposed write offs of specific business rates debts each over £50k, with a total write off value of £238k, as detailed in section 17. 2.4. 3. Approve the introduction of charging an administration fee for the withdrawal of validated Major and Non Major Is this report easy to understand? Please give us feedback so we can improve. Go to https://lewisham.gov.uk/contact-us/send-us-feedback-on-our-reports planning application. The fee to be set is £50 for small schemes and £150 for large schemes, as detailed in section 18. These fees and charges have been set to recover the consultation costs and planning officer time expended in validating the planning application. Minutes: It was MOVED by Cllr De Ryk, SECONDED by Cllr Walsh and RESOLVED that Mayor and Cabinet: 1. Note the draft outturn position for the year ending 31 March 2024 2. Approve the proposed write offs of specific business rates debts each over £50k, with a total write off value of £238k, as detailed in section 17. 2.4. 3. Approve the introduction of charging an administration fee for the withdrawal of validated Major and Non Major Is this report easy to understand? Please give us feedback so we can improve. Go to https://lewisham.gov.uk/contact-us/send-us-feedback-on-our-reports planning application. The fee to be set is £50 for small schemes and £150 for large schemes, as detailed in section 18. These fees and charges have been set to recover the consultation costs and planning officer time expended in validating the planning application. |
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Exclusion of Press and Public Decision: MOVED, SECONDED and RESOLVED to exclude the press and public in accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information)(England) Regulations 2012 and under Section 100(A)(4) of the Local Government Act 1972, on the grounds that Items 10 and 11 involve the likely disclosure of exempt information as defined in paragraphs 3 and 4 of Part 1 of Schedule 12(A) of the Act, and the public interest in maintaining the exemption outweighs the public interest in disclosing the information. Minutes: It was MOVED by the Mayor, SECONDED by Cllr Walsh and RESOLVED to exclude the press and public in accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information)(England) Regulations 2012 and under Section 100(A)(4) of the Local Government Act 1972, on the grounds that Items 10 and 11 involve the likely disclosure of exempt information as defined in paragraphs 3 and 4 of Part 1 of Schedule 12(A) of the Act, and the public interest in maintaining the exemption outweighs the public interest in disclosing the information. |
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Proposal to Acquire a Freehold Residential Property Using Housing Revenue Account Funding PART 2 Decision: MOVED, SECONDED and RESOLVED that the recommendations be agreed. Minutes: It was MOVED by the Mayor, SECONDED by Cllr Walsh and RESOLVED that the recommendations be agreed as set out in the report. |
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Adventure Playgrounds Grant of Leases and Contract Award PART 2 Minutes: The recommendations were contained in the associated Part 1 report and agreed in the open part of the meeting. |