Agenda, decisions and minutes

None.

None were made.

Both sets were approved.

RESOLVED that the minutes of the meetings held on February 2 and

February 9 2022 be confirmed and signed as correct records.

Having considered open officer reports, a submission by Councillor Jacq

Paschoud on the Digital Inclusion for Adults with Learning Difficulties Task &

Finish Group and formal presentations by the Mayor, the Mayor and Cabinet

agreed that:

(1) responses to the Sustainable Development Select Committee be approved

on the following topics:

(i) A21 Development Framework

(ii) Railway Children National Park

(iii) Local Plan

(iv) Catford Town Centre Framework

(2) a response to the Housing Select Committee be approved on the

Lewisham Homes Repairs Service.

(3) the Executive Director for Housing, Regeneration & Public Realm be

asked to prepare a response to the Housing Retrofit Task & Finish Group for

consideration at the July meeting of Mayor & Cabinet.

(4) the Executive Director for Community Services be asked to prepare a

response to the Digital Inclusion for Adults with Learning Difficulties Task &

Finish Group for consideration at the next meeting of Mayor & Cabinet.

(5) the Executive Director for Children & Young People be asked to prepare a

response to the Digital Inclusion in Education Task & Finish Group for

consideration at the next meeting of Mayor & Cabinet.

(6) the Executive Director for Housing, Regeneration & Public Realm be

asked to prepare a response to the Overview & Scrutiny Committee on

‘Future Lewisham – an economically sound future’ at the next meeting of

Mayor & Cabinet.

Having considered open officer reports, a submission by Councillor Jacq

Paschoud on the Digital Inclusion for Adults with Learning Difficulties Task &

Finish Group and formal presentations by the Mayor, the Mayor and Cabinet

RESOLVED that:

(1) responses to the Sustainable Development Select Committee be approved

on the following topics:

(i) A21 Development Framework

(ii) Railway Children National Park

(iii) Local Plan

(iv) Catford Town Centre Framework

(2) a response to the Housing Select Committee be approved on the

Lewisham Homes Repairs Service.

(3) the Executive Director for Housing, Regeneration & Public Realm be

asked to prepare a response to the Housing Retrofit Task & Finish Group for

consideration at the July meeting of Mayor & Cabinet.

(4) the Executive Director for Community Services be asked to prepare a

response to the Digital Inclusion for Adults with Learning Difficulties Task &

Finish Group for consideration at the next meeting of Mayor & Cabinet.

(5) the Executive Director for Children & Young People be asked to prepare a

response to the Digital Inclusion in Education Task & Finish Group for

consideration at the next meeting of Mayor & Cabinet.

(6) the Executive Director for Housing, Regeneration & Public Realm be

asked to prepare a response to the Overview & Scrutiny Committee on

‘Future Lewisham – an economically sound future’ at the next meeting of

Mayor & Cabinet.

Having considered an open officer report, and a presentation by the Cabinet

Member for Environment and Transport, Councillor Sophie McGeevor, the

Mayor and Cabinet agreed that the update on progress be noted.

The report was presented by the Cabinet Member for Environment and

Transport, Councillor Sophie McGeevor who confirmed the authority was on

course to achieve net zero by 2030.

The Mayor thanked community groups for their support which had led to

Lewisham being named as a top tier authority by Climate Action UK.

Having considered an open officer report, and a presentation by the Cabinet

Member for Environment and Transport, Councillor Sophie McGeevor, the

Mayor and Cabinet:

RESOLVED that the update on progress be noted.

Having considered an open officer report, and a presentation by the Deputy

Mayor, Councillor Brenda Dacres and the Cabinet Member for Finance and

Resources, Councillor the Mayor and Cabinet agreed that the Modern Day

Slavery and Human Trafficking Statement for 2022-2023 as appended be

approved.

Having considered an open officer report, and a presentation by the Deputy

Mayor, Councillor Brenda Dacres and the Cabinet Member for Finance and

Resources, Councillor the Mayor and Cabinet, for the reasons set out in the

report and by a vote of 7-0

RESOLVED that the Modern Day Slavery and Human Trafficking Statement

for 2022-2023 as appended be approved.

Having considered an open officer report, and a presentation by Councillor

Kim Powell, the Cabinet Member for Business and Community Wealth

Building, the Mayor and Cabinet agreed that:the list of recommended projects

in Section 10 be awarded NCIL ward funding.

Having considered an open officer report, and a presentation by Councillor

Kim Powell, the Cabinet Member for Business and Community Wealth

Building, the Mayor and Cabinet for the reasons set out in the report and by a

vote of 7-0

RESOLVED that the list of recommended projects in Section 10 be awarded

NCIL ward funding.

Having considered an open officer report, and a presentation by Councillor

Kim Powell, the Cabinet Member for Business and Community Wealth

Building, the Mayor and Cabinet agreed that:

(1) the Council-delivered ‘Lewisham Works’ all age employment service be

established; and

(2) receipt of a European Social Fund grant of  £755,637.40, brokered by

Central London Forward, be accepted, to deliver the ‘Connecting

Communities’ employment support programme until September 2023

Having considered an open officer report, and a presentation by Councillor

Kim Powell, the Cabinet Member for Business and Community Wealth

Building, the Mayor and Cabinet for the reasons set out in the report and by a

vote of 7-0:

RESOLVED that

(1) the Council-delivered ‘Lewisham Works’ all age employment service be

established; and

(2) receipt of a European Social Fund grant of  £755,637.40, brokered by

Central London Forward, be accepted, to deliver the ‘Connecting

Communities’ employment support programme until September 2023

Having considered an open officer report, and a presentation by the

Member for Environment and Transport, Councillor Sophie McGeevor, the

Mayor and Cabinet agreed that:

(1) the submission of an Outline Business Case Application be made to the

Environment Agency seeking £ 713,000 Grant in Aid and up to £875,000

Local Levy; and

(2) authority be delegated to the Executive Director for Community Services,

in consultation with the Director of Law, Governance & Elections to accept

any Grant offered if the Application is successful and to agree the terms of

any associated funding agreement.

Having considered an open officer report, and a presentation by the

Member for Environment and Transport, Councillor Sophie McGeevor, the

Mayor and Cabinet for the reasons set out in the report and by a

vote of 7-0:

RESOLVED that:

(1) the submission of an Outline Business Case Application be made to the

Environment Agency seeking £ 713,000 Grant in Aid and up to £875,000

Local Levy; and

(2) authority be delegated to the Executive Director for Community Services,

in consultation with the Director of Law, Governance & Elections to accept

any Grant offered if the Application is successful and to agree the terms of

any associated funding agreement.

Having considered an open officer report, and a formal presentation by the

Mayor, the Mayor and Cabinet agreed that the modifications made to the

policy text outlined in the examiner’s report be accepted and the examiners

recommendation that the plan should proceed to a public referendum be

approved.

Having considered an open officer report, and a formal presentation by the

Mayor, the Mayor and Cabinet for the reasons set out in the report and by a

vote of 7-0:

RESOLVED that the modifications made to the policy text outlined in the

examiner’s report be accepted and the examiners recommendation that the

plan should proceed to a public referendum be approved.

Item withdrawn.

This item was withdrawn.

Having considered an open officer report, and a formal presentation by the

Mayor, the Mayor and Cabinet agreed that:

(1) the representations received through the public consultation process and

the amendments proposed to the A21 Development Framework following

public consultation be noted;

(2) note be made that the Chair of the Sustainable Development Select

Committee has reviewed the final draft of the Framework and supports the

document, expressing a desire for further work in the future to develop this in

to an SPD; and

(3) the A21 Development Framework be approved.

Having considered an open officer report, and a formal presentation by the

Mayor, the Mayor and Cabinet for the reasons set out in the report and by a

vote of 7-0:

RESOLVED that

(1) the representations received through the public consultation process and

the amendments proposed to the A21 Development Framework following

public consultation be noted;

(2) note be made that the Chair of the Sustainable Development Select

Committee has reviewed the final draft of the Framework and supports the

document, expressing a desire for further work in the future to develop this in

to an SPD; and

(3) the A21 Development Framework be approved.

Having considered an open officer report, and a presentation by the Cabinet

Member for Health & Adult Social Care, Councillor Chris Best, the Mayor and

Cabinet agreed that a mental health supported housing contract be awarded

to St Mungos to deliver a 12 bed mental health supported housing service for

the Newstead Road service, with a maximum annual contract value of

£433,809 for a period of 5 years with an option to extend for up to a further 2

years commencing on 1st April 2022

Having considered an open officer report, and a presentation by the Cabinet

Member for Health & Adult Social Care, Councillor Chris Best, the Mayor and

Cabinet for the reasons set out in the report and by a vote of 7-0:

RESOLVED that a mental health supported housing contract be awarded

to St Mungos to deliver a 12 bed mental health supported housing service for

the Newstead Road service, with a maximum annual contract value of

£433,809 for a period of 5 years with an option to extend for up to a further 2

years commencing on 1st April 2022

Having considered an open and a confidential officer report, and a

presentation by the Cabinet Member for Health & Adult Social Care,

Councillor Chris Best, the Mayor and Cabinet agreed that

(1) the award of contracts be made to the following organisations for seven

supported  living contracts procured via mini-competition under Lot 1:

Supported Living of the Framework Agreement for Adults with Learning

Disabilities 2019-2023:

Service LDF2A         -           The Camden Society

Service LDF2B         -           The Camden Society

Service LDF2C         -           Three C’s Support

Service LDF2D         -           Aurora Nexus

Service LDF2E         -           Three C’s Support

Service LDF2F         -           Aurora Nexus

Service LDF2G         -           Aurora Nexus

(2) the award of contracts be made to the following organisations for three

registered residential care service contracts procured via mini-competition

under Lot 2: Registered Residential Care of the Framework  Agreement for

Adults with Learning Disabilities 2019-2023:

Service LDF2H         -           Aurora Nexus

Service LDF2J          -           Aurora Nexus

Service LDF2K         -           PLUS

(3) an extension of six months be approved to the current contracts for

LDF2A, LDF2B and LDF2D, where it is recommended there is a change of

provider, to allow for the new provider to undertake due diligence and

consultation with staff as set out in the TUPE Regulations before the contracts

are taken up by the winning bidders;

(4) an extension of three months be approved to the current contracts LDF2C,

LDF2E, LDF2F, LDF2G, LDF2H, LDF2J and LDF2K, where it is

recommended there is no change of provider;

(5) the 10 contracts shown in recommendations 1 & 2 above be awarded for a

4 year period on a London Living Wage basis;

(6) the contracts have the following start date and cost :

(7) for supported living service contracts, these costs represent an annual

reduction of £82,671.16 on current contract costs and for registered

residential care service contracts, an annual reduction of £76,141.52 on

current contract costs for a total annual reduction for these 10 contracts of

£158,812.68. 

Having considered an open and a confidential officer report, and a

presentation by the Cabinet Member for Health & Adult Social Care,

Councillor Chris Best, the Mayor and Cabinet for the reasons set out in the

report and by a vote of 7-0:

RESOLVED that:

(1) the award of contracts be made to the following organisations for seven

supported  living contracts procured via mini-competition under Lot 1:

Supported Living of the Framework Agreement for Adults with Learning

Disabilities 2019-2023:

Service LDF2A         -           The Camden Society

Service LDF2B         -           The Camden Society

Service LDF2C         -           Three C’s Support

Service LDF2D         -           Aurora Nexus

Service LDF2E         -           Three C’s Support

Service LDF2F         -           Aurora Nexus

Service LDF2G         -           Aurora Nexus

(2) the award of contracts be made to the following organisations for three

registered residential care service contracts procured via mini-competition

under Lot 2: Registered Residential Care of the Framework  Agreement for

Adults with Learning Disabilities 2019-2023:

Service LDF2H         -           Aurora Nexus

Service LDF2J          -           Aurora Nexus

Service LDF2K         -           PLUS

(3) an extension of six months be approved to the current contracts for

LDF2A, LDF2B and LDF2D, where it is recommended there is a change of

provider, to allow for the new provider to undertake due diligence and

consultation with staff as set out in the TUPE Regulations before the contracts

are taken up by the winning bidders;

(4) an extension of three months be approved to the current contracts LDF2C,

LDF2E, LDF2F, LDF2G, LDF2H, LDF2J and LDF2K, where it is

recommended there is no change of provider;

(5) the 10 contracts shown in recommendations 1 & 2 above be awarded for a

4 year period on a London Living Wage basis;

(6) the contracts have the following start date and cost :

(7) for supported living service contracts, these costs represent an annual

reduction of £82,671.16 on current contract costs and for registered

residential care service contracts, an annual reduction of £76,141.52 on

current contract costs for a total annual reduction for these 10 contracts of

£158,812.68. 

During the presentation of the report, Councillor Best reported that the

responsible Director, Dee Carlin would be moving to a new job after 25 years

serving Lewisham. The Mayor thanked her for her contribution which

encompassed a huge range of critical works.

Having considered an open officer report, and a presentation by the Cabinet

Member for Health & Adult Social Care, Councillor Chris Best, the Mayor and

Cabinet for the reasons set out in the report and by a vote of 7-0:

RESOLVED that:

(1) the procurement of the following nine contracts be approved all for a

period of 5 years with the option to extend for up to a further 2 years with

estimated total costs as set out in the table below:

(2) delegated authority be given to the Executive Director for Community

Services, following stage 1 of the procurement process, to determine the

short-listed suppliers recommended to stage 2 of the procurement process.

Having considered an open officer report, and a presentation by the Cabinet

Member for Children’s Services and School Performance, Councillor Chris

Barnham, the Mayor and Cabinet agreed that the procurement of an external

contractor be approved to maintain, repair and replace catering equipment

within kitchens at schools in the central school meals contract for a term of 3

years and 4 months plus an option to extend of 2 years.

Having considered an open officer report, and a presentation by the Cabinet

Member for Children’s Services and School Performance, Councillor Chris

Barnham, the Mayor and Cabinet for the reasons set out in the report and by

a vote of 7-0:

RESOLVED that the procurement of an external contractor be approved to

maintain, repair and replace catering equipment within kitchens at schools in

the central school meals contract for a term of 3 years and 4 months plus an

option to extend of 2 years.

Having considered an open and a confidential officer report, and a

presentation by the Cabinet Member for Children’s Services and School

Performance, Councillor Chris Barnham, the Mayor and Cabinet agreed that:

(1) the proposed use of the anticipated School Condition Allocation (SCA)

2022/23 funding to deliver the proposed programme of works for the School

Minor Works Programme (SMWP) 2022, be noted;

(2) the procurement of capital works contracts to deliver the SMWP2022, as

set out be approved;

(3) authority be delegated to the Executive Director for Children and Young

People to finalise the programme of works for the SMWP 2022.

(4) authority be delegated to the Executive Director for Children & Young

People to award contracts to deliver the SMWP 2022.

Having considered an open and a confidential officer report, and a

presentation by the Cabinet Member for Children’s Services and School

Performance, Councillor Chris Barnham, the Mayor and Cabinet for the

reasons set out in the report and by a vote of 7-0:

RESOLVED that:

(1) the proposed use of the anticipated School Condition Allocation (SCA)

2022/23 funding to deliver the proposed programme of works for the School

Minor Works Programme (SMWP) 2022, be noted;

(2) the procurement of capital works contracts to deliver the SMWP2022, as

set out be approved;

(3) authority be delegated to the Executive Director for Children and Young

People to finalise the programme of works for the SMWP 2022.

(4) authority be delegated to the Executive Director for Children & Young

People to award contracts to deliver the SMWP 2022.

Having considered an open and a confidential officer report, and a

presentation by the Cabinet Member for Health & Adult Social Care,

#Councillor Chris Best, the Mayor and Cabinet agreed that the award of the

Lewisham Advocacy Hub contract be approved to POhWER at a cost of

£504,000 per annum for three years, with the option to extend for up to 2

years, at a total contract cost of £840,000.

Having considered an open and a confidential officer report, and a

presentation by the Cabinet Member for Health & Adult Social Care,

Councillor Chris Best, the Mayor and Cabinet for the reasons set out in the

report and by a vote of 7-0:

RESOLVED that the award of the Lewisham Advocacy Hub contract be

approved to POhWER at a cost of £504,000 per annum for three years, with

the option to extend for up to 2 years, at a total contract cost of £840,000.

Having considered an open and a confidential officer report, and a

presentation by the Cabinet Member for Health & Adult Social Care,

Councillor Chris Best, the Mayor and Cabinet agreed that a waiver of the

Council’s Contract Procedure Rules be authorised and direct negotiation of a

contract with Lewisham and Greenwich NHS Trust be approved for a period

of 3 years with the option to extend for up to 2 further years commencing on

1st April 2023 with the maximum contract value of £2,45M per annum and

£12,250,000 total contract value the full 5 years.

Having considered an open and a confidential officer report, and a

presentation by the Cabinet Member for Health & Adult Social Care,

Councillor Chris Best, the Mayor and Cabinet for the reasons set out in the

report and by a vote of 7-0:

RESOLVED that a waiver of the Council’s Contract Procedure Rules be

authorised and direct negotiation of a contract with Lewisham and Greenwich

NHS Trust be approved for a period of 3 years with the option to extend for up

to 2 further years commencing on 1st April 2023 with the maximum contract

value of £2,45M per annum and £12,250,000 total contract value the full 5

years.

Having considered an open and a confidential officer report, and a

presentation by the CabinetMember for Finance & Resources, Councillor

Amanda De Ryk, the Mayor and Cabinet agreed that:

(1) a contract be awarded to Smart Sec Solutions Limited to deliver building

security and related services, for a period of 3 years, up to a maximum

contract value of £1,508,678.82, commencing on 1May 2022, with an option

for the Council to extend for a further 2 years;

(2) following carrying out an options appraisal,Officers be authorisedto work

with the awarded service provider Smart Sec Solutions Limited during the

three month mobilisation period and ongoing throughout the life of the

contract to remodel the service in-line with alternative option IV, Hybrid option

2 to insource the Front of House and Reception personnel with intention of

improving the experience of staff and visitors when visiting Laurence House 

by insourcing to reception and Front Of House services to the Old Town Hall

only with no financial cost impact to the Council;

(3) authority be delegated to the Executive Director for Corporate Services to

vary the contract for security services as required for Downham, Lewisham,

Catford and Deptford Libraries that are currently reopening with these sites

being excluded within the maximum contract value of £1,508,678.82 and the

tendered cost for building security and related services for the 4 Libraries be

£747,035.59 treated as a contract variation and note be taken Facilities

Management will work closely with the Library services to ensure best value is

maintained throughout the period

Having considered an open and a confidential officer report, and a

presentation by the Cabinet Member for Finance & Resources, Councillor

Amanda De Ryk, the Mayor and Cabinet for the reasons set out in the report

and by a vote of 7-0:

RESOLVED that

(1) a contract be awarded to Smart Sec Solutions Limited to deliver building

security and related services, for a period of 3 years, up to a maximum

contract value of £1,508,678.82, commencing on 1 May 2022, with an option

for the Council to extend for a further 2 years;

(2) following carrying out an options appraisal,Officers be authorised to work

with the awarded service provider Smart Sec Solutions Limited during the

three month mobilisation period and ongoing throughout the life of the

contract to remodel the service in-line with alternative option IV, Hybrid option

2 to insource the Front of House and Reception personnel with intention of

improving the experience of staff and visitors when visiting Laurence House 

by insourcing to reception and Front Of House services to the Old Town Hall

only with no financial cost impact to the Council;

(3) authority be delegated to the Executive Director for Corporate Services to

vary the contract for security services as required for Downham, Lewisham,

Catford and Deptford Libraries that are currently reopening with these sites

being excluded within the maximum contract value of £1,508,678.82 and the

tendered cost for building security and related services for the 4 Libraries be

£747,035.59 treated as a contract variation and note be taken Facilities

Management will work closely with the Library services to ensure best value is

maintained throughout the period

Item not required.

This item was not required.

Item withdrawn.

Item withdrawn.

All recommendations agreed in the Open part of the meeting.

All recommendations were agreed in the Open part of the meeting.

All recommendations agreed in the Open part of the meeting.

All recommendations were agreed in the Open part of the meeting.

All recommendations agreed in the Open part of the meeting.

All recommendations were agreed in the Open part of the meeting.

All recommendations agreed in the Open part of the meeting.

All recommendations were agreed in the Open part of the meeting.

All recommendations agreed in the Open part of the meeting.

All recommendations were agreed in the Open part of the meeting.

The meeting closed at 7.01pm