Agenda, decisions and minutes

Councillor Stamirowski MOVED, Councillor Schmidt SECONDED and it was RESOLVED that Councillor Anwar be elected as Speaker for 2023/24.

Councillor Stamirowski MOVED, Councillor Schmidt SECONDED and it was RESOLVED that Councillor Anwar be elected as Speaker for 2023/24. 

Councillor Stamirowski MOVED, Councillor Schmidt SECONDED and it was RESOLVED that Councillor Jacq Paschoud be elected as Deputy Speaker for 2023/24.

Councillor Stamirowski MOVED, Councillor Schmidt SECONDED and it was RESOLVED that Councillor Jacq Paschoud be elected as Deputy Speaker for 2023/24.

It was MOVED, SECONDED and RESOLVED that the minutes of the meeting held on March 1 2023 be agreed as a correct record.

It was MOVED, SECONDED and RESOLVED that the minutes of the meeting held on March 1 2023 be agreed as a correct record.

None.

None.

RESOLVED that the written announcement be noted.

RESOLVED that the written announcement be noted.

The Mayor informed the Council of the composition of his Cabinet for the municipal year 2023-24 as follows:

The Mayor informed the Council of the composition of his Cabinet for the municipal year 2023-24 as follows:

The Speaker MOVED, Cllr Jacq Paschoud SECONDED and it was RESOLVED to note that there were no changes to the existing Mayoral

Scheme of Delegation in Part VIII of the Council’s Constitution.

The Speaker MOVED, Cllr Jacq Paschoud SECONDED and it was RESOLVED to note that there were no changes to the existing Mayoral

Scheme of Delegation in Part VIII of the Council’s Constitution.

Councillor MOVED the report and proposed an additional recommendation that the Chairs of Planning A and B take turns to Chair the Strategic Planning Committee, with the other being Vice Chair.

It was also noted that the Monitoring Officer would ensure the terminology used in the Constitution is appropriate and also ‘tidy up’ any minor spelling, grammatical and formatting errors.

Councillor Wise SECONDED and it was RESOLVED that the following was agreed:

Petition Scheme Recommendations

1.    That the Council adopts the revised petition scheme as set out in the report with immediate effect.

Amalgamation of Committees Recommendations

1.      The Audit Panel be renamed the Audit & Risk Management Committee;

2.      The Chair of the Audit & Risk Management Committee be paid Special Responsibility Allowance of £7151 in recognition of the remit of the committee;

3.      That the Audit & Risk Management Committee meets six times a year;

4.      That there are no changes to the Health & Safety Committee at present but the matter is kept under review following the transfer of the housing stock to the Council from Lewisham Homes;

5.      That the Elections Committee and Constitutional Working Party are merged into a Governance Committee that meets as and when required as determined by the Monitoring Officer in consultation with the Chair of the committee.

6.      A Special Responsibility Allowance of £7151 be paid to the Chair of Pensions Investments Committee.

Planning Committee Arrangements Recommendations

1.      The deletion of the current four committees and the establishment of two main planning committees of equal standing;

2.      The creation of a new Strategic Planning Committee, which only meets when an application falls within Parts 1-4 of the Schedule to The Town and Country Planning (Mayor of London) Order 2008.

3.      That the new Strategic Planning Committee be constituted as follows: -

a.      Chairs of the two Planning Committees;

b.      Vice-Chairs of the two Planning Committees;

c.      Two Cabinet Members nominated by the Mayor;

d.      One other member from each of the two Planning Committees.

4.      That the Chairs of both committees be paid a Special Responsibility Allowance of £10,216 (an amount equal to the current SRA payable to the Chair of Strategic Planning Committee) and the Chair of Strategic Planning Committee does not get a Special Responsibility Allowance;

5.      That each main committee has a membership of 8 councillors;

6.      That each main committee meets bi-monthly;

7.      That the threshold for referral to a main Committee be increased from 3 objections to 10 objections;

8.      That amenity societies must be formally constituted and meet the terms of the London Forum for Amenity and Civic Societies;

9.      That any objection from an amenity society is not automatically referred to a main committee but suitability for referral to committee is determined by the Director of Planning in consultation with the Chairs of both committees (or Vice-Chairs in their absence) in a Chairs’ Briefing.

10.   That the Chairs of Planning Committee A and Planning Committee B will be Chair and Vice Chair of the Strategic Planning  ...  view the full decision text for item 8.

Councillor MOVED the report and proposed an additional recommendation that the Chairs of Planning A and B take turns to Chair the Strategic Planning Committee, with the other being Vice Chair.

It was also noted that the Monitoring Officer would ensure the terminology used in the Constitution is appropriate and also ‘tidy up’ any minor spelling, grammatical and formatting errors.

Councillor Wise SECONDED and it was RESOLVED that the following was agreed:

Petition Scheme Recommendations

1.    That the Council adopts the revised petition scheme as set out in the report with immediate effect.

Amalgamation of Committees Recommendations

1.      The Audit Panel be renamed the Audit & Risk Management Committee;

2.      The Chair of the Audit & Risk Management Committee be paid Special Responsibility Allowance of £7151 in recognition of the remit of the committee;

3.      That the Audit & Risk Management Committee meets six times a year;

4.      That there are no changes to the Health & Safety Committee at present but the matter is kept under review following the transfer of the housing stock to the Council from Lewisham Homes;

5.      That the Elections Committee and Constitutional Working Party are merged into a Governance Committee that meets as and when required as determined by the Monitoring Officer in consultation with the Chair of the committee.

6.      A Special Responsibility Allowance of £7151 be paid to the Chair of Pensions Investments Committee.

Planning Committee Arrangements Recommendations

1.      The deletion of the current four committees and the establishment of two main planning committees of equal standing;

2.      The creation of a new Strategic Planning Committee, which only meets when an application falls within Parts 1-4 of the Schedule to The Town and Country Planning (Mayor of London) Order 2008.

3.      That the new Strategic Planning Committee be constituted as follows: -

a.      Chairs of the two Planning Committees;

b.      Vice-Chairs of the two Planning Committees;

c.      Two Cabinet Members nominated by the Mayor;

d.      One other member from each of the two Planning Committees.

4.      That the Chairs of both committees be paid a Special Responsibility Allowance of £10,216 (an amount equal to the current SRA payable to the Chair of Strategic Planning Committee) and the Chair of Strategic Planning Committee does not get a Special Responsibility Allowance;

5.      That each main committee has a membership of 8 councillors;

6.      That each main committee meets bi-monthly;

7.      That the threshold for referral to a main Committee be increased from 3 objections to 10 objections;

8.      That amenity societies must be formally constituted and meet the terms of the London Forum for Amenity and Civic Societies;

9.      That any objection from an amenity society is not automatically referred to a main committee but suitability for referral to committee is determined by the Director of Planning in consultation with the Chairs of both committees (or Vice-Chairs in their absence) in a Chairs’ Briefing.

10.   That the Chairs of Planning Committee A and Planning Committee B will be Chair and Vice Chair of the Strategic Planning  ...  view the full minutes text for item 8.

The Speaker MOVED, the Deputy Speaker SECONDED and Council RESOLVED to note agree the revised Terms of Reference for Planning Committees A and B, Strategic Planning Committee, Governance Committee and Audit and Risk Committee.

The Speaker MOVED, the Deputy Speaker SECONDED and Council RESOLVED to note agree the revised Terms of Reference for Planning Committees A and B, Strategic Planning Committee, Governance Committee and Audit and Risk Committee.

Cllr Stamirowski MOVED, Cllr Schmidt SECONDED, and Council RESOLVED that all seats on all committees be allocated to the Labour Group.

Cllr Stamirowski MOVED, Cllr Schmidt SECONDED, and Council RESOLVED that all seats on all committees be allocated to the Labour Group.

Cllr Stamirowski MOVED, Cllr Schmidt SECONDED and Council RESOLVED that the following appointments to Committees were agreed:        

Children & Young People Select Committee

Healthier Communities Select Committee

Housing Select Committee

Health & Safety Committee

Pensions Investment Committee

Governance Committee

Appointments Committee

Planning Committee B

Cllr Stamirowski MOVED, Cllr Schmidt SECONDED and Council RESOLVED that the following appointments to Committees were agreed:

Children & Young People Select Committee

Healthier Communities Select Committee

Housing Select Committee

Health & Safety Committee

Pensions Investment Committee

Governance Committee

Appointments Committee

Planning Committee B

The Speaker MOVED, the Deputy Speaker SECONDED and Council RESOLVED that the following appointments to outside bodies were agreed:

The Speaker MOVED, the Deputy Speaker SECONDED and Council RESOLVED that the following appointments to outside bodies were agreed:

The Mayor informed the Council of the following mayoral appointments:

CHAMPIONS

The Mayor informed the Council of the following mayoral appointments:

CHAMPIONS

The Speaker MOVED, the Deputy Speaker SECONDED and the Council RESOLVED that:

(1) ordinary meetings of the Council be held on 17 May 2023, 3 July 2023,

27 September 2023, 22 November 2023, 28 February 2024 and 13 March 2024 and that the Annual General Meeting be held on 27 March 2023; and

(2) the schedule of meetings that was tabled at the meeting for the municipal year 2023/24 be approved.

The Speaker MOVED, the Deputy Speaker SECONDED and the Council RESOLVED that:

(1) ordinary meetings of the Council be held on 17 May 2023, 3 July 2023,

27 September 2023, 22 November 2023, 28 February 2024 and 13 March 2024 and that the Annual General Meeting be held on 27 March 2023; and

(2) the schedule of meetings that was tabled at the meeting for the municipal year 2023/24 be approved.

The Mayor’s speech was noted.

The Mayor delivered his annual address to Council which can be viewed in

entirety at https://councilmeetings.lewisham.gov.uk/ieListDocuments.aspx?CId=138&MId=7780&Ver=4