Council meetings

Agenda and minutes

Venue: Civic Suite

Contact: Olga Cole 

No. Item


Minutes pdf icon PDF 20 KB

Additional documents:


RESOLVED that the minutes of the meeting held on 10 April 2018 be confirmed and signed as a correct record.


Declarations of Interests pdf icon PDF 210 KB


None were made.


Outstanding Scrutiny Matters pdf icon PDF 111 KB


RESOLVED that the report be noted.


Late and Urgent Matters pdf icon PDF 10 KB


RESOLVED that the report be noted.


Decisions made by Mayor and Cabinet on 6 June 2018 pdf icon PDF 139 KB


Community Infrastructure Levy Preliminary Draft Charging Schedule



The Chair stated that Panel Members would like some clarity on who makes the decision on how much money could be spent in the project and if there was any members involvement in the process. The Chair said a diagram showing the decision process in relation to CIL, and elected members role within the process would be useful for Panel Members. The Interim Head of Planning said this information would be provided for Members.


Action >>>>>> ED Resources and Regeneration (Interim Head of Planning)


The interim Head of Planning explained the connection between Section 106 and CIL, and Section 106 relevance to other Council projects in response to Councillor Mallory’s question. Councillor Millbank asked about community involvement with the project. Panel Members noted that the Sustainable Development Select Committee had identified Ward Assemblies as the vehicle for community involvement.


Councillor Curran said it would be sensible to use this vehicle to determine how funds should be distributed. The Chair said this information should be included in the diagram he had requested.


Action >>>>>> ED Resources and Regeneration (Interim Head of Planning)


Business Panel agreed to request that the Mayor and Cabinet ask officers to do a simple report that includes a diagram showing how CIL is delivered. They also agreed to ask the Mayor and Cabinet that officers show how Council Members and the community are involved in this process. Panel Members were curious to know what was currently being done in other boroughs to involve elected members and the general community.




i.              the decision of the Mayor and Cabinet be noted.

ii.            Mayor and Cabinet be requested to ask officers to show how Council Members, and the community are involved in this process.

iii.           Mayor and Cabinet be requested to ask officers to produce an easy to read diagram to illustrate the process.

iv.           Mayor and Cabinet be requested to ask officers for information on how the decision making process on the allocation of CIL operates in other boroughs.





Memorandum of Understanding with Veolia to Develop a Lewisham Heat Network


The Climate Resilience Manager, Regeneration and Place, introduced the report. The Chair referred to the Community Heating System Review which was done by the Sustainable Development Select Committee. He said the review was very useful and important, and it did state that the tenants should be put first and the aim was to provide good heating systems which would ensure bills do not go up. Councillor Wise said the point of a review was to help the community. She said this work was done because of the bad workmanship done on the new Heathbridge Estate, officers were looking at ways to address heat loss in the building. Councillor Wise said it was unfortunate the Council did not get funding for this, but Southwark did and it had worked very well for them.


The Climate Resilience Manager, Regeneration and Place, said officers had been in discussions with Veolia for a while, looking at  ...  view the full minutes text for item 109.


Overview & Scrutiny Select Committees Work Programmes 2018-2019 - verbal update


The Chair informed Panel Members that going forward the Scrutiny Manager would send out an update to Panel Members a week before the meeting, and they would decide whether they want her to attend Business Panel to provide further information on the report, this was agreed.


The Scrutiny Manager informed Panel Members that the first round of Select Committee meetings would start on 27 June and end on 19 July. She said the Committees would agree their work programmes for the year at this round of meetings and these would be formally submitted to Business Panel on 24 July.


Panel Members noted that in advance of these meetings, most select committees were having informal meet and greet sessions where new councillors (and co-opted members where applicable) could be welcomed and members could discuss priorities for the coming year, before formally agreeing their work programme at their first meeting. 
RESOLVED that the report be noted.



Exclusion of the Press and Public pdf icon PDF 122 KB


RESOLVED that under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraphs 3, 4 and 5 of Part 1 of Schedule 12(A) of the Act, as amended by the Local Authorities (Executive Arrangements) (Access to information) (Amendments) (England) Regulations 2006 and the public interest in maintaining the exemption outweighs the public interest in disclosing the information:


The following is a summary of the items considered in the closed part of the meeting:




Decisions made by Mayor and Cabinet on 6 June 2018


This item was not identified for further discussion.


Decision made by an Executive Director Under Delegated Authority - Sydenham Park Footbridge - Approval to enter into an Asset Protection Agreement with Network Rail to allow the replacement of railway span of the footbridge




i.              the decision of the Executive Director be noted.

ii.            officers consult with the LGA to determine whether the Council should accept the revised TPOA that was reissued by Network Rail.

iii.           officers to investigate options open to the Council if one of their contractors go into receivership.


Action >>>>>> ED Resources and Regeneration (Service Group Manager

Highways & Transport)



Meeting ended:  8.35pm                              Chair…………….