Issue - meetings

Having considered an open and a confidential officer report, and a

presentation by the CabinetMember for Finance & Resources, Councillor

Amanda De Ryk, the Mayor and Cabinet agreed that:

(1) a contract be awarded to Smart Sec Solutions Limited to deliver building

security and related services, for a period of 3 years, up to a maximum

contract value of £1,508,678.82, commencing on 1May 2022, with an option

for the Council to extend for a further 2 years;

(2) following carrying out an options appraisal,Officers be authorisedto work

with the awarded service provider Smart Sec Solutions Limited during the

three month mobilisation period and ongoing throughout the life of the

contract to remodel the service in-line with alternative option IV, Hybrid option

2 to insource the Front of House and Reception personnel with intention of

improving the experience of staff and visitors when visiting Laurence House 

by insourcing to reception and Front Of House services to the Old Town Hall

only with no financial cost impact to the Council;

(3) authority be delegated to the Executive Director for Corporate Services to

vary the contract for security services as required for Downham, Lewisham,

Catford and Deptford Libraries that are currently reopening with these sites

being excluded within the maximum contract value of £1,508,678.82 and the

tendered cost for building security and related services for the 4 Libraries be

£747,035.59 treated as a contract variation and note be taken Facilities

Management will work closely with the Library services to ensure best value is

maintained throughout the period

Having considered an open and a confidential officer report, and a

presentation by the Cabinet Member for Finance & Resources, Councillor

Amanda De Ryk, the Mayor and Cabinet for the reasons set out in the report

and by a vote of 7-0:

RESOLVED that

(1) a contract be awarded to Smart Sec Solutions Limited to deliver building

security and related services, for a period of 3 years, up to a maximum

contract value of £1,508,678.82, commencing on 1 May 2022, with an option

for the Council to extend for a further 2 years;

(2) following carrying out an options appraisal,Officers be authorised to work

with the awarded service provider Smart Sec Solutions Limited during the

three month mobilisation period and ongoing throughout the life of the

contract to remodel the service in-line with alternative option IV, Hybrid option

2 to insource the Front of House and Reception personnel with intention of

improving the experience of staff and visitors when visiting Laurence House 

by insourcing to reception and Front Of House services to the Old Town Hall

only with no financial cost impact to the Council;

(3) authority be delegated to the Executive Director for Corporate Services to

vary the contract for security services as required for Downham, Lewisham,

Catford and Deptford Libraries that are currently reopening with these sites

being excluded within the maximum contract value of £1,508,678.82 and the

tendered cost for building security and related services for the 4 Libraries be

£747,035.59 treated as a contract variation and note be taken Facilities

Management will work closely with the Library services to ensure best value is

maintained throughout the period