Agenda, decisions and minutes

RESOLVED that the minutes of the meeting held on June 25 2014 be

confirmed and signed as a correct record.

RESOLVED that the minutes of the meeting held on June 25 2014 be

confirmed and signed as a correct record.

There were none.

There were none.

The resolution to exclude the press and public was agreed.

RESOLVED that in accordance with Regulation 4(2)(b) of the Local

Authorities (Executive Arrangements) (Meetings and Access to

Information)(England) Regulations 2012 and under Section 100(A)(4)

of the Local Government Act 1972, the press and public be excluded

from the meeting for the following items of business on the grounds

that they involve the likely disclosure of exempt information as defined

in paragraphs [3, 4 and 5] of Part 1 of Schedule 12(A) of the Act, and

the public interest in maintaining the exemption outweighs the public

interest in disclosing the information

4.         Violence Against Women and Girls Commissioning

5.         Culturally Specific Day Service

6.         Functional Family Therapy Youth Offending Service

7.         Primary Places Delegated Authority Adamsrill School

Having considered a confidential officer report and a presentation by the

Cabinet Member for Community Safety, Councillor Janet Daby, the Mayor and

Cabinet (Contracts) agreed that permission be granted to tender a single

VAWG service for Lewisham residents covering community and

accommodation services.

Having considered a confidential officer report and a presentation by the

Cabinet Member for Community Safety, Councillor Janet Daby, the Mayor and

Cabinet (Contracts) for the reasons set out in the report:

RESOLVED that permission be granted to tender a single

VAWG service for Lewisham residents covering community and

accommodation services.

Having considered a confidential officer report and a presentation by the

Cabinet Member for Health, Wellbeing & Older People, Councillor Chris Best,

the Mayor and Cabinet (Contracts) agreed that:

(i) a contract be awarded for the delivery of culturally specific day services for

older adults to HESTIA Housing & Support for a period of three years with the

option to extend for up to a further two years at a stipulated annual value;

(ii) a contract be awarded for the delivery of the Calabash Centre Concierge

Service to Lewisham Nexus Service for a period of three years with the option

of extending for a further two years at a stipulated annual value;

(iii) an extension of the current contract with Lewisham Park Housing

Association be approved for a maximum two month period at a stated

maximum cost from the 1st August to the 28th September to allow the

recommended new provider the necessary time to carry out due diligence in

regards to staff TUPE implications/transfers;

(iv) a stated one off sum be allocated for the purchase of furniture and

equipment;

(v) a stated maximum sum be allocated towards any potential redundancy

costs that may arise once the service has transferred to the new service

providers;

(vi) authority be delegated for agreeing the terms of the lease to the Director

of Regeneration and Asset Management in consultation with the Head of Law;

(vii) the cost of these two services represents an annual efficiency of

£186,350 without taking into account in year one expenditure agreed for

furniture and equipment and potential redundancy costs;

(viii) should the terms of the lease be amended,  the recurring efficiency to the

Council will remain the same, but will show part in the adult social care saving

target and part in the Community Assets Service income target; and

(ix) there is a potential further efficiency to the Council of 40% of any surplus

made by the concierge provider on the leasing of the small rooms or the

building out of hours, and the concierge provider using their 60% of any

surplus to reduce the running costs of the building.

Having considered a confidential officer report and a presentation by the

Cabinet Member for Health, Wellbeing & Older People, Councillor Chris Best,

the Mayor and Cabinet (Contracts), for the reasons set out in the report

RESOLVED that:

(i) a contract be awarded for the delivery of culturally specific day services for

older adults to HESTIA Housing & Support for a period of three years with the

option to extend for up to a further two years at a stipulated annual value;

(ii) a contract be awarded for the delivery of the Calabash Centre Concierge

Service to Lewisham Nexus Service for a period of three years with the option

of extending for a further two years at a stipulated annual value;

(iii) an extension of the current contract with Lewisham Park Housing

Association be approved for a maximum two month period at a stated

maximum cost from the 1st August to the 28th September to allow the

recommended new provider the necessary time to carry out due diligence in

regards to staff TUPE implications/transfers;

(iv) a stated one off sum be allocated for the purchase of furniture and

equipment;

(v) a stated maximum sum be allocated towards any potential redundancy

costs that may arise once the service has transferred to the new service

providers;

(vi) authority be delegated for agreeing the terms of the lease to the Director

of Regeneration and Asset Management in consultation with the Head of Law;

(vii) the cost of these two services represents an annual efficiency of

£186,350 without taking into account in year one expenditure agreed for

furniture and equipment and potential redundancy costs;

(viii) should the terms of the lease be amended,  the recurring efficiency to the

Council will remain the same, but will show part in the adult social care saving

target and part in the Community Assets Service income target; and

(ix) there is a potential further efficiency to the Council of 40% of any surplus

made by the concierge provider on the leasing of the small rooms or the

building out of hours, and the concierge provider using their 60% of any

surplus to reduce the running costs of the building.

Having considered a confidential officer report and a presentation by the

Cabinet Member for Community Safety, Councillor Janet Daby, the Mayor and

Cabinet (Contracts) agreed that a waiver of the Council’s Contract Procedure

Rules be approved and South London and Maudsley NHS Foundation Trust

be awarded the contract to run a Functional Family Therapy programme in

Lewisham for two years with the option to extend for a further year.

Having considered a confidential officer report and a presentation by the

Cabinet Member for Community Safety, Councillor Janet Daby, the Mayor and

Cabinet (Contracts), for the reasons set out in the report:

RESOLVED that a waiver of the Council’s Contract Procedure Rules be

approved and South London and Maudsley NHS Foundation Trust be

awarded the contract to run a Functional Family Therapy programme in

Lewisham for two years with the option to extend for a further year.

Having considered a confidential officer report and a presentation by the

Cabinet Member for Children & Young People, Councillor Paul Maslin, the

Mayor and Cabinet (Contracts) agreed that:

(i) authority be delegated to the Executive Director for Resources and

Regeneration with the advice of the Executive Director for Children and

Young People and the Head of Law to approve the award contracts for works

at Adamsrill Primary School, Adamsrill Road, SE26 4AQ in a stated range of

values for the provision of accommodation and internal refurbishment /

remodelling; and

(ii) should the contract exceed the stated limit a report will be brought to

Mayor & Cabinet (Contracts) for further consideration and approval.

Having considered a confidential officer report and a presentation by the

Cabinet Member for Children & Young People, Councillor Paul Maslin, the

Mayor and Cabinet (Contracts)for the reasons set out in the report:

RESOLVED that:

(i) authority be delegated to the Executive Director for Resources and

Regeneration with the advice of the Executive Director for Children and

Young People and the Head of Law to approve the award contracts for works

at Adamsrill Primary School, Adamsrill Road, SE26 4AQ in a stated range of

values for the provision of accommodation and internal refurbishment /

remodelling; and

(ii) should the contract exceed the stated limit a report will be brought to

Mayor & Cabinet (Contracts) for further consideration and approval.

The meeting closed at 6.05pm.