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Agenda, decisions and minutes

Venue: Civic Suite, Lewisham Town Hall, London SE6 4RU

Contact: Kevin Flaherty 

Items
No. Item

34.

Declaration of Interests pdf icon PDF 208 KB

Decision:

Councillor Janet Daby declared a prejudicial interest in Item 3 as her husband

held a contract with Family Health.

Minutes:

Councillor Janet Daby declared a prejudicial interest in Item 3 as her husband

held a contract with Family Health and she withdrew from the meeting during

consideration of that item.

35.

Minutes pdf icon PDF 26 KB

Additional documents:

Decision:

Approved.

Minutes:

RESOLVED that the minutes of the meetings held on February 15 and March

1 2017 be confirmed and signed as a correct record.

36.

Libraries Savings Programme approval of preferred provider for Manor House pdf icon PDF 82 KB

Additional documents:

Decision:

Having considered an open officer report, and presentations from the Cabinet

Member for Health, Well Being & Older People, Councillor Chris Best, and by

Councillor Jim Mallory, a local ward member, Mayor and Cabinet (Contracts)

agreed that:

 

(1) V22 Foundation be approved as the preferred partner for Manor House;

 

(2) authority be given to the Executive Director for Resources and

Regeneration to negotiate and agree the terms of a 25 year lease as outlined

for the Manor House Library building and grounds to enable the provision of a

community library in partnership with the council; and

 

(3) authority be given to the Executive Director for Community Services to

negotiate and agree the terms of an operating agreement for the provision of

community library services at the Manor House Library building.

Minutes:

The report was introduced by Councillor Chris Best who highlighted Appendix

1 of the report which confirmed V22 Foundation was based in the UK.

 

The Executive Director for Community Services representative reported an

addendum had been tabled with a third recommendation pertaining to an

operating agreement.

 

Councillor Bonavia asked if a failure by the V22 Foundation to obtain

charitable status should be a termination event and was informed by the

Executive Director for Community Services this was not crucial and had not

formed part of the specification. She believed that the existing status of the

V22 Foundation as a not for profit organisation gave grounds for a positive

recommendation.

 

A local ward member, Councillor Jim Mallory, advised the Mayor the Lee

Green Assembly had set up a Stakeholder Group representing several local

groups including the Friends of Manor House Library. He stated there was still

a concern that the breadth of offer for community use was not as flexible as

hoped for.

 

Having considered an open officer report, and presentations from the Cabinet

Member for Health, Well Being & Older People, Councillor Chris Best, and by

Councillor Jim Mallory, a local ward member, Mayor and Cabinet (Contracts),

for the reasons set out in the report:

 

RESOLVED that:

 

(1) V22 Foundation be approved as the preferred partner for Manor House;

 

(2) authority be given to the Executive Director for Resources and

Regeneration to negotiate and agree the terms of a 25 year lease as outlined

for the Manor House Library building and grounds to enable the provision of a

community library in partnership with the council; and

 

(3) authority be given to the Executive Director for Community Services to

negotiate and agree the terms of an operating agreement for the provision of

community library services at the Manor House Library building.

37.

Exclusion of Press and Public pdf icon PDF 26 KB

Decision:

Approved.

Minutes:

RESOLVED that under Section 100(A)(4) of the Local Government Act 1972,

the press and public be excluded from the meeting for the following items of

business on the grounds that they involve the likely disclosure of exempt

information as defined in paragraph 3 of Part 1 of Schedule 12(A) of the Act,

as amended by the Local Authorities (Executive Arrangements) (Access to

Information) (Amendments) (England) Regulations 2006 and the public

interest in maintaining the exemption outweighs the public interest in

disclosing the information:-

 

5.         Lewisham Construction Hub Contract

6.         Ashmead and Addey & Stanhope School Expansions

7.         Bill Payments Services Contract

38.

Lewisham Construction Hub Contract Award

Decision:

Having considered a confidential officer report, and a presentation from the

Deputy Mayor, Councillor Alan Smith, Mayor and Cabinet (Contracts) agreed

that the contract for Lewisham Construction Hub Services be awarded as

follows:

 

Lot 1 - Construction Training, Apprenticeship and Employment Service to

Lewisham Southwark College along with

 

Lot 2 - Local Construction Supply Chain Development Service to BE Group

for a period of 3 years.

Minutes:

Having considered a confidential officer report, and a presentation from the

Deputy Mayor, Councillor Alan Smith, Mayor and Cabinet (Contracts), for the

reasons set out in the report:

 

RESOLVED that the contract for Lewisham Construction Hub Services be

awarded as follows:

 

Lot 1 - Construction Training, Apprenticeship and Employment Service to

Lewisham Southwark College along with

 

Lot 2 - Local Construction Supply Chain Development Service to BE Group

for a period of 3 years.

39.

Ashmead and Addey & Stanhope Part 2

Decision:

Having considered a confidential officer report, and a presentation from the

Cabinet Member for Children & Young People, Councillor Paul Maslin, Mayor

and Cabinet (Contracts) agreed that

 

(1) the procurement route to be used in order to deliver the capital works for

the expansion of Ashmead Primary School and Addey and Stanhope School

be noted

 

(2) the indicative total budget to deliver the works be noted on the

understanding that a further report will be presented for the award of the

construction contracts at stage two of the Design and Build process.

 

(3) authority be delegated to the Executive Director for Resources and

Regeneration to enter into a Pre-Construction Services Agreement for each

scheme and that these ‘PCSAs’ will form stage one of the proposed two-stage

Design and Build process that will be used to deliver both schemes.

Minutes:

This item was adjourned and discussed at the conclusion of the Mayor &

Cabinet meeting which considered a report presenting the outcome of the

consultations on the expansions at these two schools.

 

Having considered a confidential officer report, and a presentation from the

Cabinet Member for Children & Young People, Councillor Paul Maslin, Mayor

and Cabinet (Contracts) for the reasons set out in the report:

 

RESOLVED that

 

(1) the procurement route to be used in order to deliver the capital works for

the expansion of Ashmead Primary School and Addey and Stanhope School

be noted

 

(2) the indicative total budget to deliver the works be noted on the

understanding that a further report will be presented for the award of the

construction contracts at stage two of the Design and Build process.

 

(3) authority be delegated to the Executive Director for Resources and

Regeneration to enter into a Pre-Construction Services Agreement for each

scheme and that these ‘PCSAs’ will form stage one of the proposed two-stage

Design and Build process that will be used to deliver both schemes.

40.

Bill Payments Services Contract

Decision:

Having considered a confidential officer report, and a presentation from the

Cabinet Member for Resources, Councillor Kevin Bonavia, Mayor and Cabinet

(Contracts) agreed that the contract for Bill Payment Services be awarded to

Capita Business Services Limited for an initial period of three years, with

possible extensions for periods up to a further 2 years at a stated total value.

Minutes:

Having considered a confidential officer report, and a presentation from the

Cabinet Member for Resources, Councillor Kevin Bonavia, Mayor and Cabinet

(Contracts) for the reasons set out in the report:

 

RESOLVED that the contract for Bill Payment Services be awarded to

Capita Business Services Limited for an initial period of three years, with

possible extensions for periods up to a further 2 years at a stated total value.

 

The meeting closed at 6.06pm and reconvened at the close of Mayor and

Cabinet to consider Item 6.