Agenda, decisions and minutes

Councillor Mallory declared a personal interest in Items 5 & 6 as a member of

Lee Green Lives and the Fair Share Time Bank which both received grants

from the Council.

Councillor Hall declared a personal interest in Item 5 as a Friend of

Sydenham Library.

Councillor Mallory declared a personal interest in Items 5 & 6 as a member of

Lee Green Lives and the Fair Share Time Bank which both received grants

from the Council.

Councillor Hall declared a personal interest in Item 5 as a Friend of

Sydenham Library.

Approved.

RESOLVED that the minutes of the meeting held on October 31 be confirmed

and signed as a correct record.

Agreed that the suggestions made by the Overview & Scrutiny Business

Panel regarding Regionalising Adoption.be accepted in full

The Mayor & Cabinet received and accepted in full the written views of the

Overview & Scrutiny Business Panel relating to the Regionalsing Adoption

item considered at the October 31 meeting.

RESOLVED that the suggestions made by the Overview & Scrutiny Business

Panel regarding Regionalising Adoption be accepted.

Noted.

RESOLVED that the report be noted.

Having considered an officer report and presentations by the Cabinet Member

for Finance, Skills and Jobs, Councillor Amanda De Ryk, the Chair of the

Public Accounts Select Committee, Councillor Jim Mallory, the Chair of the

Audit Panel, Councillor Alan Hall and three members of the public, the Mayor

and Cabinet agreed that:

(1) the progress with identifying budget cuts, the £7.6m shortfall against the

target for 2019/20, and the implications for the use of reserves, be noted

(2) following review and having taken into account the written views of the

Select Committees and the representations made at the meeting the following

decisions be made on the new cuts proposals presented in Section 9 and

Appendices 1 to 4, which initially totalled £20.9m:

CYP1, CYP2 and CYP3 – approved, noting the comments of the select

committee and officers asked to report back to the select committee on

progress with their delivery.

CYP4 – approved

CYP5 – approved noting the comments of the select committee and officers to

report back to the select committee on progress with their delivery.

CYP6 – the comments from the select committee were noted and officers 

progress with consultation on this proposal and decision delegated to the

relevant Executive Director to take the decision on receipt of a full report at

the earliest opportunity.

CYP7 – the comments of the select committee were noted. As this is a Year 2

cut, the cut was noted in principle, and ask officers to undertake a review and

bring back options to Mayor & Cabinet as part of the 2020-2021 budget. 

COM1 and COM 2 – note the comments of the select committee on these

cuts, and delegate to the relevant Executive Director to take the decision on

receipt of a full report at the earliest opportunity.

COM3, COM4, COM5, COM6 and COM7 – delegate these cuts to the

relevant Executive Director to take the decisions on receipt of a full report at

the earliest opportunity.

COM8 – approved

COM9 - I note the comments of the select committee on this cut and propose

that we delegate to the relevant Executive Director to take the decision on

receipt of a full report at the earliest opportunity. 

COM10 – officers to progress with consultation on this proposal, and a full

report be brought back to Mayor & Cabinet for decision at the earliest

opportunity. Comments of the select committee on this cut noted and officers

asked to introduce an online form to enable residents to report noise nuisance

in a more effective way.

COM11 – This cut is withdrawn and officers asked to undertake a feasibility

study of redeveloping Lewisham Library to be brought back to Mayor &

Cabinet as part of the 2020-2021 budget.

COM12, COM14 and COM17 – note these cuts in principle and ask officers to

progress with consultations on these proposals, bringing a full report be

brought back to Mayor & Cabinet for decision in early 2019 before a final

determination on the amount of funding to be allocated.

COM13 –  ...  view the full decision text for item 326.

The item was presented by the Cabinet Member for Finance, Skills and Jobs,

Councillor Amanda De Ryk. She highlighted the savings that still needed to be

made in coming years which would come in the context of a succession of

austerity budgets which had wiped £200M from the Council’s annual budget.

Councillor Jim Mallory presented the consolidated views of all the Select

Committees which had been endorsed by the Public Accounts Select

Committee. He pointed out many of the comments related to inadequate

Equalities Impact Assessments or unspecified timeframes.

Councillor Mallory highlighted concerns on the following cuts:

RES 19          school crossing patrols

CUS 7                        the frequency reduction of road sweeping owing to the

environmental impact and reputational risk given the disproportionate impact

on lowly paid workers

COM ?            Option 1 was considered to be a non starter

COM 12         it was felt savings COM 1 & 2 would mean an increased

demand on the voluntary sector which was facing a substantial cut with this

proposal.

COM 14 &17 a fairer formula for the distribution of CIL was called for

COM 10         the view that the impact on CCTV should be re viewed was

endorsed.

Councillor Alan Hall, the Chair of the Audit Panel, said he was also

representing UNITE in supporting the Save Lewisham Libraries Campaign.

He raised concern on the impact of cuts in the Bellingham Ward which had

recently witnessed the murder of a fifteen year old boy on Randlesdown

Road. He said the saving of £38k on CCTV could not be supported in the

overall budget context. He also echoed the call of Lewisham Trades Council

that there should be no compulsory redundancies and said this could be

achieved by the use of reserves in a sustainable way.

Caroline Jupp of the Save Lewisham Libraries Campaign next addressed the

Cabinet. She said she welcomed the previous days announcement to

suspend the library cuts pending a study of a possible rebuilding of Lewisham

Library. However she now had a number of concerns relating to the rebuilding

feasibility study. These related to the length of the suspension of service, the

terms of consultation, guarantees on staffing and concerns on why the

rebuilding option had previously been dismissed in a consultation document.

Caroline Jupp was joined by Dr Alice Corble who noted the library proposals

had changed three times in three months but was grateful that a new direction

was being followed. She asked for further information on the estimated

timelines for development, an Equalities Impact Assessment, access to

Lewisham Archives during relocation, a feasibility study including proposed

financial planning, the input of any private developer, the use of reserves to

fund any shortfall and communications about any new service.

Mark Drinkwater next addressed the Cabinet. He reiterated comments made

by Councillor Mallory that the voluntary sector, itself facing cuts, would also be

expected to take up the slack arising from other cuts. He highlighted cut CYP

6 which also had the potential to see the voluntary sector lose funding. He  ...  view the full minutes text for item 326.

Having considered an officer report, and a presentation by the Cabinet

Member for the Community Sector, Councillor Jonathan Slater, the Mayor and

Cabinet agreed that:

(1) the outcome of the consultation on the main grants programme be noted;

(2) the recommended approach to the programme for 2019-2022 as set out

be approved;

(3) the application form and guidance be approved;

(4) the timetable for letting the 2019-2022 programme be approved;

(5) the funding of 60 voluntary and community sector groups, be extended as

outlined, for April-July 2019;

(6) the contribution to London Councils of a maximum of £229,056 for

financial year 2019-20 be approved.

The report was presented by Councillor Jonathan Slater who acknowledged

the written representation made by the Safer, Stronger Communities Select

Committee. Officers added that following the decisions made on the previous

item, the reduction referred to in paragraph 1.4 of the report had been

deferred.

Having considered an officer report, and a presentation by the Cabinet

Member for the Community Sector, Councillor Jonathan Slater, the Mayor and

Cabinet, for the reasons set out in the report, by a vote of 7-0:

RESOLVED that:

(1) the outcome of the consultation on the main grants programme be noted;

(2) the recommended approach to the programme for 2019-2022 as set out

be approved;

(3) the application form and guidance be approved;

(4) the timetable for letting the 2019-2022 programme be approved;

(5) the funding of 60 voluntary and community sector groups, be extended as

outlined, for April-July 2019;

(6) the contribution to London Councils of a maximum of £229,056 for

financial year 2019-20 be approved.

The Cabinet agreed that this report be withdrawn to allow pre-decision

scrutiny at the Overview & Scrutiny Business Panel on December 4 and the

Sustainable Development Select Committee on December 12.

RESOLVED that the report be withdrawn to allow pre-decision scrutiny at the

Overview & Scrutiny Business Panel on December 4 and the Sustainable

Development Select Committee on December 12.

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Paul Bell, the Mayor and Cabinet agreed that:

(1) the agreed year 1 (2018/19) and 2 (2019/20) funding for Capital Letters

from MHCLG and the proposed total funding across 3 years of £38 million

from MHCLG the Capital Letters pan-London collaboration on the

procurement of accommodation for homeless households be approved;

(2) the Council joins Capital Letters Limited as an “A” member;

(3) authority be delegated to the Executive Director for Resources &

Regeneration, in consultation with the Executive Director for Customer

Services and the Head of Law, to agree the final terms of and enter into the

Members’ Agreement, Service Level Agreement and all other documentation

required for the Council’s membership of Capital Letters Limited;

(4) authority be delegated to the Executive Director for Customer Services, in

consultation with the Executive Director for Resources & Regeneration, to

agree the first Annual Business Plan for Capital Letters Limited and each

subsequent Annual Business Plan;

(5) authority be delegated to the Executive Director for Customer Services to

make all other decisions required in relation to the Council’s participation in

Capital Letters Limited from time to time;

(6) the Head of Housing and Refugee Services be appointed to act as the

Council’s Representative on the Board of Capital Letters Limited and to

provide an indemnity for that officer on the terms set out; and

(7) the Officers Mandate and Governance Guide and the proposed

arrangements for reporting back to Mayor & Cabinet and Housing Select

Committee be approved.

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Paul Bell, the Mayor and Cabinet, for the

reasons set out in the report, by an 7-0 vote:

RESOLVED that:

(1) the agreed year 1 (2018/19) and 2 (2019/20) funding for Capital Letters

from MHCLG and the proposed total funding across 3 years of £38 million

from MHCLG the Capital Letters pan-London collaboration on the

procurement of accommodation for homeless households be approved;

(2) the Council joins Capital Letters Limited as an “A” member;

(3) authority be delegated to the Executive Director for Resources &

Regeneration, in consultation with the Executive Director for Customer

Services and the Head of Law, to agree the final terms of and enter into the

Members’ Agreement, Service Level Agreement and all other documentation

required for the Council’s membership of Capital Letters Limited;

(4) authority be delegated to the Executive Director for Customer Services, in

consultation with the Executive Director for Resources & Regeneration, to

agree the first Annual Business Plan for Capital Letters Limited and each

subsequent Annual Business Plan;

(5) authority be delegated to the Executive Director for Customer Services to

make all other decisions required in relation to the Council’s participation in

Capital Letters Limited from time to time;

(6) the Head of Housing and Refugee Services be appointed to act as the

Council’s Representative on the Board of Capital Letters Limited and to

provide an indemnity for that officer on the terms set out; and

(7) the Officers Mandate and Governance Guide and the proposed

arrangements for reporting back to Mayor & Cabinet and Housing Select

Committee be approved.

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet agreed that:

(1) the proposed designation of a new Conservation Area and the making of

an Article 4 direction be noted;

(2) the content of the draft Conservation Area Appraisal and Article 4 direction

schedule be noted, and

(3) a 6 week period of public consultation on the designation of a conservation

area, the draft Appraisal document, and the making of an Article 4 Direction,

be approved.

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet, for the reasons set out in the report, by an 7-0 vote:

RESOLVED that:

(1) the proposed designation of a new Conservation Area and the making of

an Article 4 direction be noted;

(2) the content of the draft Conservation Area Appraisal and Article 4 direction

schedule be noted, and

(3) a 6 week period of public consultation on the designation of a conservation

area, the draft Appraisal document, and the making of an Article 4 Direction,

be approved.

Having considered an officer report and a presentation by the Cabinet

Member for Finance, Skills and Jobs, Councillor Amanda De Ryk, the Mayor

and Cabinet agreed that the report be noted, in particular the macroeconomic

context, performance of investments to date, updates on capital expenditure

and borrowing in line with CIPFA requirements and compliance with the

Council’s Treasury Management Strategy.

Having considered an officer report and a presentation by the Cabinet

Member for Finance, Skills and Jobs, Councillor Amanda De Ryk, the Mayor

and Cabinet for the reasons set out in the officer report, by 7 votes to 0:

RESOLVED that the report be noted, in particular the macroeconomic

context, performance of investments to date, updates on capital expenditure

and borrowing in line with CIPFA requirements and compliance with the

Council’s Treasury Management Strategy.

Having considered an officer report and presentations by the Cabinet Member

for Finance, Skills and Jobs, Councillor Amanda De Ryk, and a member of the

public, the Mayor and Cabinet agreed that the current financial forecasts for

the year ending 31 March 2019 and the action being taken by the Executive

Directors to manage down the forecasted year-end overspend be noted;

The Cabinet allowed a member of the public, Cheryl McLeod to raise a

question regarding CRPL. She asked how was that Company allowed to

operate with only two directors while holding considerable assets and having

being the subject of a limited assurance audit.

Councillor De Ryk responded by stating CRPL was a wholly owned London

Borough of Lewisham company and while it held considerable assets, the

turnover was small. The Company Accounts were reported annually to

Council and the Directors did not receive any remuneration. She said the

Audit Panel would have oversight over any audit findings.

Having considered an officer report and presentations by the Cabinet Member

for Finance, Skills and Jobs, Councillor Amanda De Ryk, and a member of the

public, the Mayor and Cabinet, for the reasons set out in the officer report, by

7 votes to 0:

RESOLVED that the current financial forecasts for the year ending 31 March

2019 and the action being taken by the Executive Directors to manage down

the forecasted year-end overspend be noted;

Having considered an officer report and a presentation by the Deputy Mayor,

Councillor Chris Best, the Mayor and Cabinet agreed that:

(1) the proposal to formally integrate a number of social care and health

services that support adults in their own homes be approved;

(2) the Council enters into a Section 75 agreement with Lewisham and

Greenwich NHS Trust (“LGT”) and, in relation to Phase 2, South London and

Maudsley NHS Foundation Trust (SLaM) for the integrated provision of

services for adults in their own homes;

(3) responsibility for reshaping existing arrangements for joint working, which

include a Section 75 agreement and necessary associated documents, be

delegated to the Executive Director for Community Services on the advice for

the Executive Director for Resources and Regeneration and the Head of Law.

(4) a contribution of £40,000 be made towards the development of the

integrated service;

(5) a ‘Care at Home Partnership Board’ be established within the existing

Provider Alliance Development Board as set out;

(6) the recommendations be subject to approval from Lewisham and

Greenwich NHS Trust, South London and Maudsley NHS Foundation Trust

and Lewisham CCG as the commissioner of community health services.

Having considered an officer report and a presentation by the Deputy Mayor,

Councillor Chris Best, the Mayor and Cabinet, for the reasons set out in the

officer report, by 7 votes to 0:

RESOLVED that:

(1) the proposal to formally integrate a number of social care and health

services that support adults in their own homes be approved;

(2) the Council enters into a Section 75 agreement with Lewisham and

Greenwich NHS Trust (“LGT”) and, in relation to Phase 2, South London and

Maudsley NHS Foundation Trust (SLaM) for the integrated provision of

services for adults in their own homes;

(3) responsibility for reshaping existing arrangements for joint working, which

include a Section 75 agreement and necessary associated documents, be

delegated to the Executive Director for Community Services on the advice for

the Executive Director for Resources and Regeneration and the Head of Law.

(4) a contribution of £40,000 be made towards the development of the

integrated service;

(5) a ‘Care at Home Partnership Board’ be established within the existing

Provider Alliance Development Board as set out;

(6) the recommendations be subject to approval from Lewisham and

Greenwich NHS Trust, South London and Maudsley NHS Foundation Trust

and Lewisham CCG as the commissioner of community health services.

Having considered an officer report and a presentation by the Mayor, the

Mayor and Cabinet agreed that the Instrument of Government for Sydenham

School be made by Local Authority order dated 11 December 2018 as set out.

Having considered an officer report and a presentation by the Mayor, the

Mayor and Cabinet, for the reasons set out in the officer report, by 7 votes to

0:

RESOLVED that the Instrument of Government for Sydenham

School be made by Local Authority order dated 11 December 2018 as set out.

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Paul Bell, the Mayor and Cabinet agreed that

the Assistant Director of Housing Services, Madeleine Jeffery, be appointed to

act as one of the Council’s two LLP Representatives on the Joint Venture

Operational Board and one of the Council’s two Directors in the wholly owned

dormant member company;

In presenting the report, Councillor Bell paid tribute to the outgoing

representative, Genevieve Macklin, for all her hard work and dedication to

Lewisham.

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Paul Bell, the Mayor and Cabinet, for the

reasons set out in the officer report, by 7 votes to 0:

RESOLVED that the Assistant Director of Housing Services, Madeleine

Jeffery, be appointed to act as one of the Council’s two LLP Representatives

on the Joint Venture Operational Board and one of the Council’s two Directors

in the wholly owned dormant member company;

Having considered an officer report and a presentation by the Deputy Mayor,

Councillor Chris Best, the Mayor and Cabinet agreed that the proposed

response from the Executive Director for Community Services to the

comments from the Sustainable Development Select Committee be approved

and forwarded to that Select Committee.

Having considered an officer report and a presentation by the Deputy Mayor,

Councillor Chris Best, the Mayor and Cabinet:

RESOLVED that the proposed response from the Executive Director for

Community Services to the comments from the Sustainable Development

Select Committee be approved and forwarded to that Select Committee.

Having considered an officer report and a formal proposal by the Mayor, the

Mayor and Cabinet agreed that:

(1) the candidate shown below be recommended for Nomination as a local

authority governor for governing bodies constituted under the School

Governance (Constitution) (England) Regulations 2012

            Maik Sperling           St Saviour’s R.C

(2) the candidate shown below be recommended for Appointment as an

authority appointed member for a Pupil Referral Unit constituted under the

Education (Pupil Referral Units) (Management Committees etc.) (England)

Regulations 2007 as amended by The Pupil Referral Units (Miscellaneous

Amendments) (England) Regulations 2012

Jim Mallory                Abbey Manor College

Having considered an officer report and a formal proposal by the Mayor, the

Mayor and Cabinet:

RESOLVED that:

(1) the candidate shown below be recommended for Nomination as a local

authority governor for governing bodies constituted under the School

Governance (Constitution) (England) Regulations 2012

Maik Sperling           St Saviour’s R.C

(2) the candidate shown below be recommended for Appointment as an

authority appointed member for a Pupil Referral Unit constituted under the

Education (Pupil Referral Units) (Management Committees etc.) (England)

Regulations 2007 as amended by The Pupil Referral Units (Miscellaneous

Amendments) (England) Regulations 2012

Jim Mallory                Abbey Manor College

Agreed.

RESOLVED that in accordance with Regulation 4(2)(b) of the Local

Authorities (Executive Arrangements) (Meetings and Access to

Information)(England) Regulations 2012 and under Section 100(A)(4) of the

Local Government Act 1972, the press and public be excluded from the

meeting for the following items of business on the grounds that they involve

the likely disclosure of exempt information as defined in paragraph 3, of Part 1

of Schedule 12(A) of the Act, and the public interest in maintaining the

exemption outweighs the public interest in disclosing the information.

18. Award of Contract Voluntary Sector Mental Health Integrated Prevention

Recovery Service

19. Award of Contract Voluntary Sector Mental Health Integrated Dementia

Service

20. Award of Contract voluntary sector Mental Health Integrated Advocacy

Service.

Having considered a confidential officer report and a presentation by the

Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet agreed that

the contract for the Mental Health Integrated Prevention and Recovery

Service be awarded to Bromley, Lewisham and Greenwich Mind for a period

of three years, with a total stated contract value. In accordance with the

Contract Procedure Rules and Schemes of Delegation, the Council has the

option to extend the contract for a further two years.

Having considered a confidential officer report and a presentation by the

Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet, for the reasons

set out in the report, by 7 votes to 0:

RESOLVED that the contract for the Mental Health Integrated Prevention and

Recovery Service be awarded to Bromley, Lewisham and Greenwich Mind for

a period of three years, with a total stated contract value. In accordance with

the Contract Procedure Rules and Schemes of Delegation, the Council has

the option to extend the contract for a further two years.

Having considered a confidential officer report and a presentation by the

Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet agreed that

the contract for the Mental Health Integrated Dementia Service be awarded to

Bromley, Lewisham and Greenwich Mind for a period of three years, with a

stated total contract value. In accordance with the Contract Procedure Rules

and Schemes of Delegation, the Council has the option to extend the contract

for a further two years.

Having considered a confidential officer report and a presentation by the

Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet for the reasons

set out in the report, by 7 votes to 0:

RESOLVED that the contract for the Mental Health Integrated Dementia

Service be awarded to Bromley, Lewisham and Greenwich Mind for a period

of three years, with a stated total contract value. In accordance with the

Contract Procedure Rules and Schemes of Delegation, the Council has the

option to extend the contract for a further two years.

Having considered a confidential officer report and a presentation by the

Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet agreed that

the contract for the Mental Health Integrated Advocacy Service be awarded to

POhWER for a period of three years, with a stated total contract value. In

accordance with the Contract Procedure Rules and Schemes of Delegation,

the Council has the option to extend the contract for a further two years.

Having considered a confidential officer report and a presentation by the

Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet for the reasons

set out in the report, by 7 votes to 0:

RESOLVED that the contract for the Mental Health Integrated Advocacy

Service be awarded to POhWER for a period of three years, with a stated

total contract value. In accordance with the Contract Procedure Rules and

Schemes of Delegation, the Council has the option to extend the contract for

a further two years.

The meeting closed at 8.15pm