Agenda, decisions and minutes

Councillor Chris Best declared a personal interest in Item 5 as Chair of the

Sydenham Local Assembly.

Councillor Liam Curran declared a personal interest in Item 5 as a member of CAMRA.

Councillor Alan Hall declared a personal interest in Item 7 as a Board member of Phoenix Community Housing Association.

Councillor Janet Daby declared a personal interest in Item 8 as Chair of the

Sydenham Local Assembly.

Councillor Chris Best declared a personal interest in Item 5 as Chair of the

Sydenham Local Assembly.

Councillor Liam Curran declared a personal interest in Item 5 as a member of

CAMRA.

Councillor Alan Hall declared a personal interest in Item 7 as a Board member

of Phoenix Community Housing Association.

Councillor Janet Daby declared a personal interest in Item 8 as Chair of the

Whitefoot Local Assembly.

RESOLVED that the minutes of the meeting held on October 1 2014 be

confirmed and signed as a correct record.

RESOLVED that the minutes of the meeting held on October 1 2014 be

confirmed and signed as a correct record.

RESOLVED that

(1) The call-in of the decision made on October 1 in respect of the Instrument

of Government for the Governing Body of Watergate School be accepted in

full and the decision rescinded.

(2) Officers be requested to produce an urgent briefing on Health & Safety

issues at the Broadway Theatre.

Instrument of Government the Governing Body of Watergate School

Councillor Alan Hall, Chair of the Overview & Scrutiny Education Business

Panel, presented the call-in of the Mayoral decision made on October 1 in

respect of the Instrument of Government for the Governing Body of Watergate

School. He said the Panel had received legal advice that the decision should

be voided as it had not been properly made. The Mayor acknowledged an

error had been made; thanked the Panel for their intervention and rescinded

the decision

Health & Safety Committee – Broadway Theatre

Councillor Alan Hall presented the report on behalf of the Health and Safety

Committee which believed that a report on health and safety concerns at the

Broadway Theatre should be drawn up as a matter of urgency. The Executive

Director for Community Services responded by promising that this would be

done.

RESOLVED that

(1) The call-in of the decision made on October 1 in respect of the Instrument

of Government for the Governing Body of Watergate School be accepted in

full and the decision rescinded.

(2) Officers be requested to produce an urgent briefing on Health & Safety

issues at the Broadway Theatre.

RESOLVED that the report be noted.

RESOLVED that the report be noted.

Having considered an officer report and presentations by the Deputy Mayor,

Councillor Alan Smith, the Chair of the Sydenham Local Assembly, Councillor

Chris Best and a Ward Councillor, Councillor Liam Curran, the Mayor agreed

that a progress report be prepared and reported to the Sydenham Local

Assembly in December and the Mayor & Cabinet in January 2015.

The report was introduced by the Deputy Mayor and the Head of Planning.

They informed the Mayor that a response had been received from Purelake

indicating their intention to rebuild the pub.

Councillor Chris Best, Chair of the Sydenham Local Assembly, welcomed the

news and stressed that every effort should be made to ensure Purelake were

able to get on site and commence rebuilding works. She asked that an update

be made to the Sydenham Local Assembly on December 6 as well as to

Mayor & Cabinet in January 2015.

Councillor Liam Curran, a Sydenham Ward member, also addressed the

Mayor and sought assurances that the Council would continue to press

Purelake to ensure they fulfilled the promises that they had made. The Head

of Law informed the Mayor that legal remedies remained at his disposal and

the Head of Planning stated that the Planning Permission granted in 2010

was still valid and that he was confident several outstanding issues could be

the subject of successful negotiation.

Having considered an officer report and presentations by the Deputy Mayor,

Councillor Alan Smith, the Chair of the Sydenham Local Assembly, Councillor

Chris Best and a Ward Councillor, Councillor Liam Curran, the Mayor:

RESOLVED that a progress report be prepared and reported to the

Sydenham Local Assembly in December and the Mayor & Cabinet in January

2015.

Having considered an officer report and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

agreed that the report be noted.

The report was presented by Councillor Paul Maslin who explained it had

been compiled in accordance with undertakings made by the Mayor to

address issues of remaining concern when approval for the expansion had

been given. The Mayor stated he found the report very reassuring but that he

expected any untoward developments to be notified to him.

Having considered an officer report and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor:

RESOLVED that the report be noted.

Having considered an officer report, the tabled written views of the Overview

& Scrutiny Committee, and presentations by the Deputy Mayor, Councillor

Alan Smith, and the Chair of the Overview & Scrutiny Committee, Councillor

Alan Hall, the Mayor agreed that:

(1) the contents of the report be sent to the Mayor of London as the official

response to the consultation; and

(2) authority be delegated to the Executive Director for Resources and

Regeneration to make final changes to the consultation response prior to the

closing date of 31 October 2014 with that final response being notified to the

Deputy Mayor and the Chair of the Overview & Scrutiny Committee.

The report was presented by the Deputy Mayor who explained the Plan was

an attempt to describe high level issues and therefore lacked detail. The Head

of Planning added that the Plan was an honest attempt to investigate

London’s infrastructure needs. He said an issue regarding connectivity with

London airports had been raised by the Sustainable Development Select

Committee and that this could be added to the response.

Councillor Alan Hall tabled the written views of the Overview & Scrutiny

Committee which he explained were the aspirational outcome of an

examination of the issues involved by the 45 committee members. He asked

that the comments of the Committee be incorporated into the Council

response. He also referred to an appendix containing the views of Phoenix

Community Housing Association which he felt could be included.

Following questions and contributions from Councillors Dromey, Bonavia,

Best and Daby, the Deputy Mayor responded to the debate and to the tabled

views of the Overview & Scrutiny Committee. He outlined the various

meetings he had attended in connection with this Plan and with other relevant

consultations. He concluded that the Council’s interaction was work in

progress but that a good start had been made with the report that had been

formulated.

In response the Mayor recognised the response could still be fine-tuned and

he granted authority to the Head of Planning to amend the submission to

include whatever comments he felt pertinent, as long as the final document

was shared with the Deputy Mayor and the Chair of Overview and Scrutiny.

The Mayor observed that the Plan had great implications for London,

particularly the outer boroughs which were likely to be the subject of intense

development and he was convinced of the need for considered long term

planning.

Having considered an officer report, the tabled written views of the Overview

& Scrutiny Committee, and presentations by the Deputy Mayor, Councillor

Alan Smith, and the Chair of the Overview & Scrutiny Committee, Councillor

Alan Hall, the Mayor, for the reasons set out in the report:

RESOLVED that:

(1) the contents of the report be sent to the Mayor of London as the official

response to the consultation; and

(2) authority be delegated to the Executive Director for Resources and

Regeneration to make final changes to the consultation response prior to the

closing date of 31 October 2014 with that final response being notified to the

Deputy Mayor and the Chair of the Overview & Scrutiny Committee.

Having considered an officer report, and presentations by the Deputy Mayor,

Councillor Alan Smith, local Ward Councillor Suzannah Clarke and Mr

Stephen Kenny, the Chair of the Grove Park Neighbourhood Forum, the

Mayor agreed that:

(i) the designation of the Grove Park Neighbourhood Area as set out at

Annex 1 and Annex 2 be approved;

(ii) the designation of the Grove Park Neighbourhood Forum as set out at

Annex 3 and Annex 4 be approved; and

(iii) the Executive Director for Resources and Regeneration be authorised

to give the required publicity to the designations.

The report was introduced by the Deputy Mayor and the Head of Planning

who explained the process leading to a proposed designation of a second

neighbourhood area and forum in Lewisham.

The Mayor was addressed by Mr Stephen Kenny, the Chair of the Grove Park

Neighbourhood Forum, who outlined the history of the process commencing

with the campaign to save the Baring Hall Hotel in 2009 and explained the

activities being undertaken, particularly in developing the area’s heritage as

evidenced by publications which had been produced.

Mr Kenny was supported by local Ward member Councillor Suzannah Clarke

who said it was marvellous that the proposals had reached this stage.

Councillor Daby added that the Whitefoot Councillors were also pleased to

support the proposals.

Having considered an officer report, and presentations by the Deputy Mayor,

Councillor Alan Smith, local Ward Councillor Suzannah Clarke and Mr

Stephen Kenny, the Chair of the Grove Park Neighbourhood Forum, the

Mayor for the reasons set out in the report:

RESOLVED that:

(i) the designation of the Grove Park Neighbourhood Area as set out at

Annex 1 and Annex 2 be approved;

(ii) the designation of the Grove Park Neighbourhood Forum as set out at

Annex 3 and Annex 4 be approved; and

(iii) the Executive Director for Resources and Regeneration be authorised

to give the required publicity to the designations.

Having considered an officer report and a presentation by the Deputy Mayor,

Councillor Alan Smith, the Mayor agreed that the Winter Service Operational

Plan 2014-15 be approved.

Having considered an officer report and a presentation by the Deputy Mayor,

Councillor Alan Smith, the Mayor for the reasons set out in the report

RESOLVED that the Winter Service Operational Plan 2014-15 be approved.

Having considered an officer report and a recommendation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

agreed that;

(i) the Instrument of Government for be made by Local Authority order dated

22 October 2014; and

(ii) the nomination of Cuong To be approved for appointment by the governing

body.

Having considered an officer report and a recommendation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor for the reasons set out in the report:

RESOLVED that;

(i) the Instrument of Government for St Michael’s Church of England Primary School be made by Local Authority order dated 22 October 2014; and

(ii) the nomination of Cuong To be approved for appointment by the governing

body.

Having considered an open officer report, the Mayor agreed that:

(i) the work that has been carried out to test the technical feasibility

and the financial viability of using innovative approaches to

construction to provide “meanwhile” uses of vacant land while longer

term plans are developed;

(ii) proposals for the temporary use of the vacant Ladywell site and for

Officers to proceed as outlined in sections 7 and 8;

(iii) officers commence the process of seeking to obtain planning permission

for a development of temporary deployable housing on the Ladywell site;

(iv) authority be delegated to the Executive Director for Resources and

Regeneration, in consultation with the Executive Director for Customer

Services, to agree the terms of the final brief for a development of

temporary deployable housing on the Ladywell site and the procurement

exercise;

(v) officers commence a procurement exercise to identify a contractor to

construct a demountable and “re-deployable” building on that site, whereby

the building will be on site for a period of no more than four years, and for the

selected contractor to subsequently deconstruct, move and reconstruct that

building in another location within the borough, in line with the details set out

in part 2; and

(vi) the decision to appoint the selected contractor or contractors will be

reported to Mayor & Cabinet (Contracts) for approval at the conclusion of the

procurement process.

The Mayor observed that the proposals seemed interesting and exciting and

would be breaking new ground. He believed exact planning permissions

would be crucial, as he expected expiry to take place on a set date laid out in

advance.

Having considered an open officer report, the Mayor for the reasons set out in

the report:

RESOLVED that:

(i) the work that has been carried out to test the technical feasibility and the

financial viability of using innovative approaches to construction to provide

“meanwhile” uses of vacant land while longer term plans are developed;

(ii) proposals for the temporary use of the vacant Ladywell site and for

Officers to proceed as outlined in sections 7 and 8;

(iii) officers commence the process of seeking to obtain planning permission

for a development of temporary deployable housing on the Ladywell site;

(iv) authority be delegated to the Executive Director for Resources and

Regeneration, in consultation with the Executive Director for Customer

Services, to agree the terms of the final brief for a development of

temporary deployable housing on the Ladywell site and the procurement

exercise;

(v) officers commence a procurement exercise to identify a contractor to

construct a demountable and “re-deployable” building on that site, whereby

the building will be on site for a period of no more than four years, and for the

selected contractor to subsequently deconstruct, move and reconstruct that

building in another location within the borough, in line with the details set out

in part 2; and

(vi) the decision to appoint the selected contractor or contractors will be

reported to Mayor & Cabinet (Contracts) for approval at the conclusion of the

procurement process.

Having considered information supplied in respect of the nominee proposed

for appointment and advice from the Cabinet Member for Children & Young

People, Councillor Paul Maslin, the Mayor agreed that the following person be

appointed as a Local Authority governor;

Barbara Heathcote Holy Cross Catholic Primary School;

Having considered information supplied in respect of the nominee proposed

for appointment and advice from the Cabinet Member for Children & Young

People, Councillor Paul Maslin, the Mayor:

RESOLVED that the following person be appointed as a Local Authority governor;

Barbara Heathcote Holy Cross Catholic Primary School;

The resolution was agreed.

RESOLVED that in accordance with Regulation 4(2)(b) of the Local

Authorities (Executive Arrangements) (Meetings and Access to

Information)(England) Regulations 2012 and under Section 100(A)(4) of the

Local Government Act 1972, the press and public be excluded from the

meeting for the following items of business on the grounds that they involve

the likely disclosure of exempt information as defined in paragraphs [3, 4 and

5] of Part 1 of Schedule 12(A) of the Act,  and the public interest in

maintaining the exemption outweighs the public interest in disclosing the

information.

14.       Redployable Housing part 2.

15.       Parker House Surplus Declaration and Approval to Demolish.

Having considered a confidential officer report, the Mayor agreed that:

(i) the financial information provided be noted;

(ii) the proposed budget requirements as set out be noted;

(iii) the budget required be approved and authority be delegated to the

Executive Director for Resources and Regeneration, in consultation with

Executive Director for Customer Services, to use the budget set out to deliver

the proposals.

Having considered a confidential officer report which related to the open

discussion on the same item, the Mayor for the reasons set out in the report:

RESOLVED that:

(i) the financial information provided be noted;

(ii) the proposed budget requirements as set out be noted;

(iii) the budget required be approved and authority be delegated to the

Executive Director for Resources and Regeneration, in consultation with

Executive Director for Customer Services, to use the budget set out to deliver

the proposals.

Having considered a confidential officer report and a presentation by the

Deputy Mayor, Councillor Alan Smith, the Mayor agreed that;

(i) the communication statement set out be noted;

(ii) 144 Evelyn Street SE8 5DD (Parker House) be declared surplus to the

Council’s operational requirements, and officers be authorised to obtain

vacant possession of the building and its demolition be approved; and

(iii) the Director of Regeneration and Asset Management be instructed to

explore options for securing a viable alternative use of the site which meets

the Council’s corporate priorities and strategic asset management objectives.

Having considered a confidential officer report and a presentation by the

Deputy Mayor, Councillor Alan Smith, the Mayor for the reasons set out in the

report:

RESOLVED that;

(i) the communication statement set out be noted;

(ii) 144 Evelyn Street SE8 5DD (Parker House) be declared surplus to the

Council’s operational requirements, and officers be authorised to obtain

vacant possession of the building and its demolition be approved; and

(iii) the Director of Regeneration and Asset Management be instructed to

explore options for securing a viable alternative use of the site which meets

the Council’s corporate priorities and strategic asset management objectives.

The meeting closed at 7.20pm