Agenda, decisions and minutes

The Mayor declared a prejudicial interest in respect of the response from the

Overview & Scrutiny Business Panel. on the Surrey Canal Sports Foundation

and he withdrew from the meeting during consideration of this item.

Councillor Maslin declared a personal interest in the Instrument of

Government for Trinity School as a parent of a pupil there.

The Mayor declared a prejudicial interest in respect of the response from the

Overview & Scrutiny Business Panel on the Surrey Canal Sports Foundation

and he withdrew from the meeting during consideration of that item.

Councillor Maslin declared a personal interest in the Instrument of

Government for Trinity School as a parent of a pupil there.

RESOLVED that the minutes of the meeting held on June 25 2014 be

confirmed and signed as a correct record.

RESOLVED that the minutes of the meeting held on June 25 2014 be

confirmed and signed as a correct record.

RESOLVED that responses be sent to the Overview & Scrutiny Business

Panel in respect of the Surrey Canal Sports Foundation and to the Overview

& Scrutiny Education Business Panal in respect of Sir Francis Drake Primary

School.

The written views of the Overview and Scrutiny Education Business Panel on

Sir Francis Drake Primary School were considered by the Mayor who

responded as shown below:

The Mayor instruct officers to fully engage both Ward Councillors and

Councillors with relevant responsibilities if there is any proposal for the use of

Parks.

The Mayor gave an undertaking that this would be done.

As there are no detailed plans within the current report, there should be a

further report to Mayor and Cabinet, and the respective Scrutiny Committee,

following close working with the governing body, parents and neighbouring

boroughs in the finalisation of detailed proposals.

The Mayor agreed to this proposal.

In the absence of the Mayor, the cabinet, chaired by the Deputy Mayor,

received a wriiten report and a presentation by the Chair of the Overview &

Scrutiny Business Panel, Councillor Alan Hall. The Cabinet unanimously

agreed that the responses shown below be reported to the Business Panel:

Para 4.32 of the report stated that “whilst the section 106 agreement

stipulates that, as a minimum, the centre should be available to local residents

and students at the discounted rates for twenty percent (20%) of the proposed

opening hours, it is envisaged that this figure will be vastly exceeded”. 

Business Panel would like a more specific agreement that is less aspirational

and more concrete, in the next report to Mayor and Cabinet.

The Cabinet wishes to confirm the 20% figure is concrete and leaves open

future options to increase discounted rates for students and local residents.

The Cabinet believes attempting to fix a higher fixed target now would not be

helpful as it would reduce flexibility and would be unrealistic.

The cumulative financial exposure of the Council in past and present projects

in the Surrey Canal Triangle, should be presented in a discrete report.

The Cabinet does not consider this to be a relevant request. A forthcoming

Compulsory Purchase Order report will address relevant risk questions. The

Cabinet also noted that officers have been working on due diligence matters

in relation to the development.

The Cabinet is requested to instruct officers to produce information on both

the initial and future funds that the Council is expected to invest in this project.

The Cabinet does not believe it should sanction such a report as future

funding requirements cannot be accurately predicted. The Council’s current

financial commitment is fully laid out in the report.

The Cabinet is requested to instruct officers to include the names of the

Trustees and the Directors of the Foundation, in their next report to Mayor and

Cabinet, and any links between the foundation and the developer should be

reported and the report should include full due diligence on the developers.

As indicated above the CPO report will contain a section on due diligence, so

a separate report is not required. The Cabinet stated the names of Trustees

and Directors are readily available at the site:

http://surreycanalsportsfoundation.org.uk/

and would extend an invitation to anyone interested in the Sports Foundation

to  ...  view the full minutes text for item 22.

RESOLVED that the report be noted.

RESOLVED that the report be noted.

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, the Mayor agreed that:

(i) the financial forecasts for the year ended 31 March 2015 be noted;

(ii) the actions being taken by the Executive Directors to manage down the

forecasted year-end overspend be noted and ask them to report back in

September on the progress being made to address the forecasted overspend

position; and

(iii) the updated capital budgets set out in Section 14 be approved.

The report was presented by the Cabinet Member for Resources, Councillor

Kevin Bonavia, who confirmed all Executive Directors would be asked to

report back in September on action taken to restrain spending.

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, the Mayor, for the reasons

set out in the report:

RESOLVED that:

(i) the financial forecasts for the year ended 31 March 2015 be noted;

(ii) the actions being taken by the Executive Directors to manage down the

forecasted year-end overspend be noted and ask them to report back in

September on the progress being made to address the forecasted overspend

position; and

(iii) the updated capital budgets set out in Section 14 be approved.

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, the Mayor agreed that;

(i) the 2015/16 to 2017/18 Medium Term Financial Strategy be endorsed;

(ii) the commencement of a three month consultation on the proposed draft

criteria, application process, and £1.5m budget reduction for the new grants

programme be approved.

The Mayor referred to the appendices printed in a supplementary agenda and

received confirmation from Councillor Millbank that the Voluntary Sector

Compact committed the Council to a longer consultation period. Councillor

Best suggested that a wider public consultation takes place with key dates

and summary proposals being displayed on the Council website. Councillor

Millbank reported that the consultation would involve all Ward Assemblies

even if that entailed the arrangement of special meetings.

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, the Mayor, for the reasons

set out in the report:

RESOLVED that:

(i) the 2015/16 to 2017/18 Medium Term Financial Strategy be endorsed;

(ii) the commencement of a three month consultation on the proposed draft

criteria, application process, and £1.5m budget reduction for the new grants

programme be approved.

Having considered an officer report, and a presentation by Deputy Mayor,

Councillor Alan Smith, Mayor, agreed that:

(i) the designation of the Crofton Park and Honor Oak Park Neighbourhood

Area as set out at Annex 1 and Annex 2 be approved;

(ii) the designation of the Crofton Parkand Honor Oak Park Neighbourhood

Forum as set out at Annex 3 and Annex 4 be approved; and

(iii). the Executive Director for Resources and Regeneration be authorised to

give the required publicity to the designations.

The Mayor reported the apologies of Councillor Morrison. He stated both she  

and Councillor Roy Kennedy had contacted him to say they strongly

supported the recommendations. He also referred to correspondence he had

received from the Forest Hill Society which wanted a mechanism for those

outside the designated area to be involved and he stated the revisions made

to the original proposals now made that possible.

Having considered an officer report, and a presentation by Deputy Mayor,

Councillor Alan Smith, Mayor, for the reasons set out in the report:

RESOLVED that:

(i) the designation of the Crofton Park and Honor Oak Park Neighbourhood

Area as set out at Annex 1 and Annex 2 be approved;

(ii) the designation of the Crofton Parkand Honor Oak Park Neighbourhood

Forum as set out at Annex 3 and Annex 4 be approved; and

(iii). the Executive Director for Resources and Regeneration be authorised to

give the required publicity to the designations.

Having considered an officer report, and a presentation by the Cabinet

Member for Public Realm, Councillor Rachel Onikosi, the Mayor agreed that

the draft corporate Energy Policy be approved.

The report was presented by Councillor Rachel Onikosi who indicated there

would be a follow up report in September.

Councillor Smith noted that the GLA was currently consulting on its

Infrastructure Plans to 2015 and he suggested this policy could form part of

the council’s consultation response.

Having considered an officer report, and a presentation by the Cabinet

Member for Public Realm, Councillor Rachel Onikosi, the Mayor, for the

reasons set out in the report:

RESOLVED that the draft corporate Energy Policy be approved.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

agreed that the Statement of Purpose for the Fostering Service for 2014-2015

and Children’s Guides My Guide to Foster Care be approved.

The report was introduced by Councillor Paul Maslin who praised all the staff

involved in the fostering service and welcomed the success in recruiting more

local foster carers resulting in an improved service operating at reduced cost.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor, for

the reasons set out in the report:

RESOLVED that the Statement of Purpose for the Fostering Service for 2014-

2015 and Children’s Guides My Guide to Foster Care be approved.

Having considered both an open and a confidential officer report, and a

presentation by the Cabinet Member for Children & Young People, Councillor

Paul Maslin, the Mayor agreed that:

(i) the need to develop post 19 provision for PMLD pupils within the borough

and the options available to achieve this be approved;

(ii) officers should pursue the option of expanding Greenvale School, noting

that the Governors are supportive of proceeding with consultation to extend

the age range within the school, subject to finding suitable accommodation

and further work on the operation of the financial arrangements;

(iii) the financial arrangements set out in the confidential part of the report be

approved; and

            (iv) a further report be considered should opposition be identified

during the consultation process, but should the consultation process reveal no

opposition, authority be delegated to the Executive Director for Children and

Young People to proceed to the next recommendation;

            (v) the Director of Regeneration and Asset Services negotiate and

finalise the occupancy arrangements for all occupying parties in consultation

with Executive Director for Children and Young People and the Head of Law.

(vi) the agreement of the Schools Forum to support the allocation of funding

from DSG CERA be noted;

(vii) the revenue savings achieved by the investment (General Fund and

DSG) be noted; and

(viii) the capital investment be funded from capital grant and from the DSG

CERA provision and that the DSG CERA provision be allocated as capital

investment to House on the Hill to provide the accommodation for the post 19

provision for PMLD students, subject to the outcome of consultation.

In considering the open report the Mayor took into account the financial

considerations contained within the closed report on the same matter. Acting

on the advice if the Executive Director for Children & Young People’s

representative, the Mayor added the additional fourth recommendation shown

below setting out possible responses to consultation outcomes..

Having considered both an open and a confidential officer report, and a

presentation by the Cabinet Member for Children & Young People, Councillor

Paul Maslin, the Mayor, for the reasons set out in the report:

RESOLVED that:

(i) the need to develop post 19 provision for PMLD pupils within the borough

and the options available to achieve this be approved;

(ii) officers should pursue the option of expanding Greenvale School, noting

that the Governors are supportive of proceeding with consultation to extend

the age range within the school, subject to finding suitable accommodation

and further work on the operation of the financial arrangements;

(iii) the financial arrangements set out in the confidential part of the report be

approved; and

(iv) a further report be considered should opposition be identified during the consultation process, but should the consultation process reveal no

opposition, authority be delegated to the Executive Director for Children and

Young People to proceed to the next recommendation;

(v) the Director of Regeneration and Asset Services negotiate and

finalise the occupancy arrangements for all occupying parties in consultation

with Executive Director for Children and Young People and the Head of Law.

(vi) the agreement of the Schools Forum to support the allocation of funding

from DSG CERA be noted;

(vii) the revenue savings achieved by the investment (General Fund and

DSG) be noted; and

(viii) the capital investment be funded from capital grant and from the DSG

CERA provision and that the DSG CERA provision be allocated as capital

investment to House on the Hill to provide the accommodation for the post 19

provision for PMLD students, subject to the outcome of consultation.

Having considered an officer report, and a presentation by the Deputy Mayor,

Councillor Alan Smith, the Mayor, agreed that:

(i) the draft Planning Obligations SPD be approved for public consultation in

accordance with the Statement of Community Involvement, and recommend

that the full Council do the same.

(ii) authority be delegated to the Director for Resources and Regeneration to

make any minor changes to the text and format of the documents prior to the

document going to public consultation.

Having considered an officer report, and a presentation by the Deputy Mayor,

Councillor Alan Smith, the Mayor, for the reasons set out in the report:

RESOLVED that:

(i) the draft Planning Obligations SPD be approved for public consultation in

accordance with the Statement of Community Involvement, and recommend

that the full Council do the same.

(ii) authority be delegated to the Director for Resources and Regeneration to

make any minor changes to the text and format of the documents prior to the

document going to public consultation.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

agreed that:

(i) the Instrument of Government for Downderry Primary School be made by

Local Authority order dated 1st September 2014; and

(ii) the nomination of John Harrington be approved for appointment by the

governing body.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

for the reasons set out in the report:

RESOLVED that:

(i) the Instrument of Government for Downderry Primary School be made by

Local Authority order dated 1st September 2014; and

(ii) the nomination of John Harrington be approved for appointment by the

governing body.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

agreed that:

(i) 3.1 the Instrument of Government for Trinity Church of England School,

Lewisham (to be known as Trinity, Lewisham), be made by Local

Authority order dated 1st September 2014; and

(ii) the nomination of Tom Willetts be approved for appointment by the

governing body.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

for the reasons set out in the report:

RESOLVED that:

(i) 3.1 the Instrument of Government for Trinity Church of England School,

Lewisham (to be known as Trinity, Lewisham), be made by Local

Authority order dated 1st September 2014; and

(ii) the nomination of Tom Willetts be approved for appointment by the

governing body.

Having considered information supplied in respect of the nominee proposed

for appointment and advice from the Cabinet Member for Children & Young

People, Councillor Paul Maslin, the Mayor agreed that the following person be

appointed as a Local Authority governor;

Philip Ratcliff                                    St.Stephens CE Primary School

Having considered information supplied in respect of the nominee proposed

for appointment and advice from the Cabinet Member for Children & Young

People, Councillor Paul Maslin, the Mayor agreed that the following person be

appointed as a Local Authority governor;

Philip Ratcliff                                    St.Stephens CE Primary School

Having considered an officer report and tabled legal implications and

presentations by the Cabinet Member for Resources, Councillor Kevin

Bonavia, and from the Chair of the Pensions Investment Committee,

Councillor Mark Ingleby, the Mayor agreed that:

(i) the Council becomes a shareholder in the Authorised Contractual Scheme

Operator,

(ii) the Council appoints an elected Councillor who will have power to

act for the local authority in exercising its rights as a shareholder of the ACS

Operator; and

(iii) Councillors from the London Boroughs be appointed as interim directors of

the ACS Operator, subject to the consent of their relevant authorities to the

appointments. These directors may be replaced once FCA authorisation is

formally applied for.

Having considered an officer report and tabled legal implications and

presentations by the Cabinet Member for Resources, Councillor Kevin

Bonavia, and from the Chair of the Pensions Investment Committee,

Councillor Mark Ingleby, the Mayor, for the reasons set out in the report:

RESOLVED that:

(i) the Council becomes a shareholder in the Authorised Contractual Scheme

Operator,

(ii) the Council appoints an elected Councillor who will have power to

act for the local authority in exercising its rights as a shareholder of the ACS

Operator; and

(iii) Councillors from the London Boroughs be appointed as interim directors of

the ACS Operator, subject to the consent of their relevant authorities to the

appointments. These directors may be replaced once FCA authorisation is

formally applied for.

The resolution to exclude the press and public was agreed.

RESOLVED that that in accordance with Regulation 4(2)(b) of the Local

Authorities (Executive Arrangements) (Meetings and Access to

Information)(England) Regulations 2012 and under Section 100(A)(4) of the

Local Government Act 1972, the press and public be excluded from the

meeting for the following items of business on the grounds that they involve

the likely disclosure of exempt information as defined in paragraphs [3, 4 and

5] of Part 1 of Schedule 12(A) of the Act, and the public interest in maintaining

the exemption outweighs the public interest in disclosing the information:

17.       Post 19 PMLD Provision House on Hill Part 2

18.       Non-Core Housing Asset Register

The decisions taken in the closed part of the meeting as shown above.

The decisions taken in the closed part of the meeting are as shown above in

the minute of the open meeting.

Having considered a confidential officer report, and a presentation by the

Deputy Mayor, Councillor Alan Smith, the Mayor, agreed that the attached

register of the Council’s non-housing property assets be noted.

Having considered a confidential officer report, and a presentation by the

Deputy Mayor, Councillor Alan Smith, the Mayor:

RESOLVED that the attached register of the Council’s non-housing property

assets be noted.

The meeting closed at 7.46pm