Agenda, decisions and minutes

The Mayor declared a prejudicial interest in Item 15 as a Board member of the

Surrey Canal Sports Federation and withdrew from the meeting during

consideration of the item.

Councillor Paul Maslin declared a personal non prejudicial interest in Item 8

as a parent of a Trinity Primary School pupil.

The Mayor declared a prejudicial interest in Item 15 as a Board member of the

Surrey Canal Sports Federation and withdrew from the meeting during

consideration of the item.

Councillor Paul Maslin declared a personal non prejudicial interest in Item 8

as a parent of a Trinity Primary School pupil.

RESOLVED that the minutes of the meetings held on April 9 and April 11

2014 be confirmed as a correct record.

RESOLVED that the minutes of the meetings held on April 9 and April 11

2014 be confirmed and signed as a correct record.

RESOLVED that the report be noted.

RESOLVED that the report be noted.

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, the Mayor agreed that the

report be noted.

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, the Mayor:

RESOLVED that the report be noted.

Having considered an officer report and an addendum summarising further

representations from parents, and presentations by the Cabinet Member for

Children & Young People, Councillor Paul Maslin and the Chair of Governors

at Sir Francis Drake Primary School, the Mayor agreed that:

(i) the responses received during the representation period on proposals to

enlarge Sir Francis Drake Primary School be received; and

(ii) the proposal to enlarge Sir Francis Drake Primary School from 1 to 2 forms

of entry with effect from September 2016, subject to the development of

satisfactory building proposals in partnership with the Education Funding

Agency be approved.

The report was introduced by Councillor Paul Maslin, the Cabinet Member for

Children & Young People who acknowledged concerns were still held by

parents and he referred to tabled addendum documents reflecting late

received petitions opposing the proposed demolition.

The Executive Director for Children & Young People’s representative referred

to the written response to the concerns that had been expressed and he

outlined the engagement that had taken place with the Education Funding

Agency to modify the proposals.

The Mayor was addressed by Mr Fraser Jopp, the Chair of Governors at Sir

Francis Drake Primary School. He reported that the expansion remained a

highly sensitive issue for current parents and children and did not think that

resistance would end while they believed that alternatives such as building an

entirely new school elsewhere in the north of the borough remained. He

stated the views of the Governors were broadly as before and as set out in

writing. He stated the Governors desire to properly interrogate the design

proposals. He said he believed Sir Francis Drake was popular because it was

a small 1FE school and that it was crucial that the transition to a larger school

was properly managed to ensure a high quality teaching and learning

experience could be maintained.

The Executive Director for Children & Young People’s representative

responded by indicating the design proposals could be worked up over the

summer and approvals would be sought from the Education Funding Agency

in the autumn. He further pointed out an entirely new school had been ruled

out because a suitable site could not be identified and that this problem was

one of the principal reasons why the well-publicised Free Schools initiative

had such limited appeal in the borough. He also acknowledged the suggestion

of a permanent dedicated space in Deptford Park had not been developed

even though the school was proximate to the park.

In response, the Mayor recognized that individual parents would express

legitimate concerns about their local school but that he held a wider

responsibility tp parents generally and he was charged with tackling the

problem of finding places for a sharply rising number of children entering the

education system. He noted the lack of enthusiastic support for change but

concluded he had no real choice other than to go ahead. He affirmed his

commitment to support the school and said he expected officers to keep

elected members informed on developments. He asked the Chair of

Governors to report any support failings directly to him.

Having considered an officer report and an addendum summarising further

Representations from parents, and presentations by the Cabinet Member for

Children & Young People, Councillor Paul Maslin, and the Chair of Governors

at Sir Francis Drake Primary School, the Mayor for the reasons set out in the

report:

RESOLVED that:

(i) the responses received during the representation period on proposals to

enlarge Sir Francis Drake Primary School be received; and

(ii) the proposal to enlarge Sir Francis Drake Primary School from 1 to 2 forms

of entry  ...  view the full minutes text for item 7.

Having considered an officer report and an addendum reordering the scheme

priorities, and a presentation by Deputy Mayor, Councillor Alan Smith, the

Mayor agreed that:

(i) the prioritisation of Small Scale Traffic Schemes for 2014-15 shown in

the amended Appendix A be approved;

(ii) applicable funding identified via S106 or other external sources be used to

investigate and treat items from the priority list;

(iii) the small scale traffic schemes carried out in 2013-14 be noted:

(iv) officers report back next year on additional small scale traffic scheme

requests received and action taken in respect of the 2014-15 programme.

(v) the Borough’s 2014-15 “Local Transport Funding” allocation from

Transport for London of £100,000 be allocated as listed below:

i. £50,000 to the programme of Small Scale Traffic Schemes;

ii. £50,000 to the development of LIP schemes and the implementation of

minor urgent local traffic works;

(vi) the revenue traffic management budget for 2014-15 of £65,000 be

allocated as listed below:

i. £25,000 to the programme of Small Scale Traffic Schemes;

ii. £20,000 for new waiting and loading restrictions;

iii. £10,000 for footway parking;

iv. £10,000 for the maintenance and relocation of speed indicator devices / traffic flow and speed surveys.

The report was introduced by the Deputy Mayor who reported an amended

appendix had been tabled which corrected an error in the priority order for

schemes.

Having considered an officer report and an addendum reordering the scheme

priorities, and a presentation by Deputy Mayor, Councillor Alan Smith, the

Mayor, for the reasons set out in the report:

RESOLVED that:

(i) the prioritisation of Small Scale Traffic Schemes for 2014-15 shown in

the amended Appendix A be approved;

(ii) applicable funding identified via S106 or other external sources be used to

investigate and treat items from the priority list;

(iii) the small scale traffic schemes carried out in 2013-14 be noted:

(iv) officers report back next year on additional small scale traffic scheme

requests received and action taken in respect of the 2014-15 programme.

(v) the Borough’s 2014-15 “Local Transport Funding” allocation from

Transport for London of £100,000 be allocated as listed below:

i. £50,000 to the programme of Small Scale Traffic Schemes;

ii. £50,000 to the development of LIP schemes and the implementation of

minor urgent local traffic works;

(vi) the revenue traffic management budget for 2014-15 of £65,000 be

allocated as listed below:

i. £25,000 to the programme of Small Scale Traffic Schemes;

ii. £20,000 for new waiting and loading restrictions;

iii. £10,000 for footway parking;

iv. £10,000 for the maintenance and relocation of speed indicator devices / traffic flow and speed surveys.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

agreed that:

(I) the work of the Adoption Service be noted;

(ii) the review of the Statement of Purpose be approved; and

(iii) the two updated Children’s Guides to Adoption be noted.

The report was introduced by the Cabinet Member for Children & Young

People who congratulated all the staff involved in the compilation of an

excellent report and their involvement in a national initiative about to be

launched on adoption placements.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

For the reasons set out in the report

RESOLVED that:

(i) the work of the Adoption Service be noted;

(ii) the review of the Statement of Purpose be approved; and

(iii) the two updated Children’s Guides to Adoption be noted.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

agreed that:

(i) the Council was under a duty to transfer the land and buildings shown

on an attached plan at to the Southwark Diocesan Board of Education and the

transfer should take place as set out; and

(ii) authority be delegated to the Director of Regeneration & Asset

Management, in consultation with the Executive Director for Children & Young

People and the Head of Law, to agree the final terms of the transfer and to

agree and conclude any other outstanding issues in connection with the land

transfer arrangements.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

for the reasons set out in the report

RESOLVED that:

(i) the Council was under a duty to transfer the land and buildings shown

on an attached plan at to the Southwark Diocesan Board of Education and the

transfer should take place as set out; and

(ii) authority be delegated to the Director of Regeneration & Asset

Management, in consultation with the Executive Director for Children & Young

People and the Head of Law, to agree the final terms of the transfer and to

agree and conclude any other outstanding issues in connection with the land

transfer arrangements.

Having considered an officer report, tabled correspondence from residents

friends and relatives and a presentation by the Cabinet Member for Health,

Well-Being & Older People, Councillor Chris Best, the Mayor agreed that:

(i) the consultation taken place so far in line with the decisions of the

December 4 2013 Housing Matters report be noted;

(ii) individual social care assessments be carried out for all tenants at both

Kenton Court and Somerville extra care schemes, and the outcomes of these

assessments be noted;

(iii) individual tenants be offered support by an independent advocate;

(iv) the range of alternative high quality housing, care and support available in

the borough be noted, and that there are additional extra care schemes being

developed and that five out of 31 tenants at Kenton Court and Somerville

have taken up these alternative offers voluntarily already;

(v) officers formally consult with the tenants at Kenton Court and Somerville

about the proposed transfer of the Council’s directly managed extra care

service to Notting Hill Housing Group at Conrad Court;

(vi) officers commence TUPE consultation with affected staff in the extra care

service;

(vii) officers commence initial statutory section 105 consultation on the

proposals to close the service provided at Kenton Court and Somerville and

potentially close the buildings;

(viii) officers commence feasibility studies on both sites to develop proposals

for alternative uses which meet housing need in the borough, and that any

further necessary consultation should be undertaken with existing tenants to

enable the Mayor to make a further decision on the future of the buildings in

Autumn 2014; and

(ix) officers continue to facilitate voluntary decants of tenants who wish to

move to other services.

The report was introduced by the Cabinet Member for Health, Well-Being &

Older People who confirmed the Council had already been in informal

dialogue with all but two of the tenants in the facilities under discussion.

The Executive Director for Community Services representative pointed out

any impression that the contract between the Council and Notting Hill had

already been signed would be wrong. She said the Financial Implications

section of the report referenced an ‘Award of Contract’ report of 15 January

2014. That report was actually a waiver request to allow officers to negotiate

the service specification and contract with the provider of the Conrad Court

service, Notting Hill Housing Trust. This reflected the S106 agreement

between the Council and the property developer Berkley Homes which

required the developer (Berkley) to identify an appropriate social landlord and

care partner. They entered into an agreement with Notting Hill in the first

instance,

Negotiations between the Council and Notting Hill regarding the contract

documentation were at a very advanced stage, with a range of commitments

from Notting Hill which supported the Council’s strategy for improved housing

and support to older adults in mixed need communities.

Officers were at the final stage of phasing the start up pricing with the 6 month

lead in period for allocations as described. One of the commitments that

Notting Hill gave was to use any hours funded which are surplus to the care

needs of clients who move in during the start up stages to support other social

care clients not living at Conrad Court. Mayor and Cabinet (Contracts) had

delegated authority for sign off of that contract to the Director for Community

Services. Officers expected all documentation to be finalised for sign off for by

mid July.

The Executive Director for Community Services representative went on to

clarify that while the proposal was to consult on the transfer of the Council’s

directly managed Extra Care service, this was not the same as transferring

service responsibility. That would remain with the Council through the

management and monitoring of the Extra Care Contract.

The Mayor referred to correspondence which had been received from friends

and relatives of current residents. He believed a certain amount of confusion

had arisen because of the need to discuss normal residential tenancies at the

same time as agreeing care packages. He accepted advice from Councillor

Millbank that the process could be very fearful to vulnerable residents

accustomed to a given level of provision in their current location and that the

appointment of an outside independent advocate could ensure their anxieties

were properly addressed.

Having considered an officer report, tabled correspondence from residents

friends and relatives and a presentation by the Cabinet Member for Health,

Well-Being & Older People, Councillor Chris Best, the Mayor added an extra

resolution concerning independent advocacy and otherwise for the reasons

set out in the report:

RESOLVED that:

(i) the consultation taken place so far in line with the decisions of the

December 4 2013 Housing Matters report be noted;

(ii)  ...  view the full minutes text for item 11.

Having considered an officer report, and a presentation by the Cabinet

Member for Health, Well-Being & Older People, Councillor Chris Best, the

Mayor agreed that the response of the Executive Director for Community

Services and Director of Public Health which detailed plans to develop a

comprehensive public health outcomes performance management and

monitoring framework which will incorporate the priority outcomes of

the Health & Wellbeing Strategy be approved and reported to the Healthier

Communities Select Committee.

Having considered an officer report, and a presentation by the Cabinet

Member for Health, Well-Being & Older People, Councillor Chris Best, the

Mayor:

RESOLVED that the response of the Executive Director for Community

Services and Director of Public Health which detailed plans to develop a

comprehensive public health outcomes performance management and

monitoring framework which will incorporate the priority outcomes of

the Health & Wellbeing Strategy be approved and reported to the Healthier

Communities Select Committee.

Having considered an officer report, and a presentation by the Cabinet

Member for Policy and Performance, Councillor Joe Dromey, the Mayor

agreed that the report be noted.

Having considered an officer report, and a presentation by the Cabinet

Member for Policy and Performance, Councillor Joe Dromey, the Mayor

RESOLVED that the report be noted.

Having considered information supplied in respect of the nominees proposed

for appointment and advice from the Cabinet Member for Children & Young

People, Councillor Paul Maslin, the Cabinet agreed that the following persons

be appointed as a Local Authority governor;

Cllr. Jacqueline Paschoud                        Holy Trinity

Cllr. Carl Handley                            Watergate

Maureen Swift                                  St William of York

Hannah Jeffreys                              Good Shepherd

Andrew Holmes                               Leathersellers’Federation

Sophie Smith                                   Turnham

Gila Tabrizi                                        Sydenham

Kate Canniffe                                   Sir Francis Drake

Having considered information supplied in respect of the nominees proposed

for appointment and advice from the Cabinet Member for Children & Young

People, Councillor Paul Maslin, the Mayor:

RESOLVED that the following persons be appointed as a Local Authority

governor;

Cllr. Jacqueline Paschoud                        Holy Trinity

Cllr. Carl Handley                            Watergate

Maureen Swift                                  St William of York

Hannah Jeffreys                              Good Shepherd

Andrew Holmes                               Leathersellers’Federation

Sophie Smith                                   Turnham

Gila Tabrizi                                        Sydenham

Kate Canniffe                                   Sir Francis Drake

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

agreed that:

(i) the Instrument of Government for the Brindishe Federation be made by

Local Authority order dated 1 September 2014;

(ii) the nomination of Spyros Elia be approved as the Local Authority governor

for appointment by the governing body; and

(iii) the name change of Lee Manor School to Brindishe Manor Primary School

be approved.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor:

RESOLVED that:

(i) the Instrument of Government for the Brindishe Federation be made by

Local Authority order dated 1 September 2014;

(ii) the nomination of Spyros Elia be approved as the Local Authority governor

for appointment by the governing body; and

(iii) the name change of Lee Manor School to Brindishe Manor Primary School

be approved.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

agreed that:

(i) the Instrument of Government for St. Mary’s Church of England Primary

School  be made by Local Authority order dated 1 September 2014;

(ii) the nomination of James Stevens be approved as the Local Authority

governor for appointment by the governing body.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor:

RESOLVED that:

(i) the Instrument of Government for St. Mary’s Church of England Primary

School  be made by Local Authority order dated 1 September 2014;

(ii) the nomination of James Stevens be approved as the Local Authority

governor for appointment by the governing body.

Having considered an officer report, and a presentation by Deputy Mayor,

Councillor Alan Smith, the Cabinet, in the absence of the Mayor, agreed that:

(i) £500,000 of funding be pledged to the Surrey Canal Sports Foundation

subject to the terms of the associated funding agreement being agreed; and

(ii) authority be delegated to the Executive Director for Resources and

Regeneration, in consultation with the Director of Regeneration and Asset

Management and Head of Law, to negotiate the terms of the funding

agreement; and

(iii) the funding agreement be reported back to Mayor & Cabinet for approval.

Having considered an officer report, and a presentation by Deputy Mayor,

Councillor Alan Smith, the Cabinet, in the absence of the Mayor, agreed that:

(i) £500,000 of funding be pledged to the Surrey Canal Sports Foundation

subject to the terms of the associated funding agreement being agreed; and

(ii) authority be delegated to the Executive Director for Resources and

Regeneration, in consultation with the Director of Regeneration and Asset

Management and Head of Law, to negotiate the terms of the funding

agreement; and

(iii) the funding agreement be reported back to Mayor & Cabinet for approval.

The resolution was agreed.

RESOLVED that that in accordance with Regulation 4(2)(b) of the Local

Authorities (Executive Arrangements) (Meetings and Access to

Information)(England) Regulations 2012 and under Section 100(A)(4) of the

Local Government Act 1972, the press and public be excluded from the

meeting for the following items of business on the grounds that they involve

the likely disclosure of exempt information as defined in paragraphs [3, 4 and

5] of Part 1 of Schedule 12(A) of the Act, and the public interest in maintaining

the exemption outweighs the public interest in disclosing the information:

19. Application for funding from Department of Energy and Climate Change.

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Public Realm, Councillor Rachel Onikosi, the Cabinet, in

the absence of the Mayor, agreed that the proposal to apply for a grant under

the Heat Networks Funding Stream be approved.

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Public Realm, Councillor Rachel Onikosi, the Cabinet, in

the absence of the Mayor, for the reasons setout in the report

RESOLVED that the proposal to apply for a grant under the Heat Networks

Funding Stream be approved.

The meeting ended at 7.43pm.