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Agenda and decisions

Contact: Kevin Flaherty 0208 3149327 

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Items
No. Item

1.

Declaration of Interests pdf icon PDF 207 KB

Decision:

None.

2.

Minutes pdf icon PDF 25 KB

Additional documents:

Decision:

Approved.

3.

Matters Raised by Scrutiny and other Constitutional Bodies pdf icon PDF 26 KB

Decision:

None raised.

4.

Local Outbreak Control Plan pdf icon PDF 65 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Deputy Mayor,

Councillor Chris Best, the Mayor and Cabinet agreed that:

 

(1) the Lewisham COVID-19 Outbreak Prevention and Control Plan be

endorsed; and

 

(2) Mayor & Cabinet act as the Local Outbreak Engagement Board until the

Health and Wellbeing Board resumes meetings.

 

5.

Apprenticeship Training Provider Request to tender pdf icon PDF 75 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by Councillor Joe

Dromey the job share Cabinet Member for Culture, Jobs & Skills, the Mayor

and Cabinet agreed that:

 

(1) a procurement exercise be approved to secure the relevant training

provider to deliver 3 cohorts of Apprenticeship Training starting in autumn

2020 over a period of 18 months at a total value of £510,000; and

 

(2) the use of the Yorkshire Purchasing Organisation purchasing framework

be approved to appoint this training provider.

 

6.

Financial Results 2019-20 pdf icon PDF 85 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for Finance & Resources, Councillor Amanda De Ryk, the Mayor and

Cabinet agreed that the financial results for the year ending 31 March 2020 be

noted.

7.

Financial Forecasts Period 2 pdf icon PDF 145 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for Finance & Resources, Councillor Amanda De Ryk, the Mayor and

Cabinet agreed that:

 

(1) the current financial forecasts for the year ending 31 March 2021 be noted

and Executive Directors be requested to bring back detailed action plans to

manage down budget pressures within their directorates;

 

(2) the proposed revision of the capital programme budget, as set out be

noted with further detail attached at appendices 1 and 2.

8.

TenEmBee Sports Development Centre pdf icon PDF 81 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the job-share

Cabinet Member for Culture, Skills and Jobs, Councillor Andre Bourne, the

Mayor and Cabinet agreed that:

 

(1) subject to there being no objection arising from the statutory advertising of

the proposal as set out, with any objections to be reported to Mayor and

Cabinet for consideration, a new long lease of 25 years be offered to the

Trustees of TenEmBee Sports and Development Centre at a concessionary,

peppercorn rent; and

 

(2) authority be delegated to the Executive Director for Housing, Regeneration

and Environment, in consultation with the Interim Director of Regeneration

and the Director of Law, to negotiate and agree the terms of the lease and all

associated documentation.

9.

Building for Lewisham update part 1 pdf icon PDF 64 KB

Additional documents:

Decision:

Having considered an open officer report, and a presentation by the Cabinet

Member for Housing, Councillor Paul Bell, the Mayor and Cabinet agreed that:

 

(1) the programme update provided for the Council’s housebuilding

programme be noted;

 

(2) Burnt Ash Garages and Mill Gardens Garages be removed from the

Building for Lewisham Programme;

 

(3) the schemes at Drakes Court, Evelyn Community Centre, Former Fairlawn

Nursery Annexe, Greystead Road, Hensford Gardens, Markwell Close and

Walsham Road Garages be added to the Building for Lewisham Programme;

 

(4) Drakes Court, Greystead Road, Hensford Gardens and Markwell Close

proceed from RIBA Stage 1 completion to construction contract tender;

 

(5) Fairlawn Nursery Annex and Walsham Road garages proceed from RIBA

1 completion to construction contract tender subject to the scheme viability

meeting the required financial hurdles at completion of RIBA Stage 2;

 

(6) this report is accompanied by a Part 2 report outlining the financial

parameters of the programme as well as requests for additional spend

required in order to take the schemes forward;

 

(7) progress in relation to the new governance processes and procedures

which will be used to monitor the programme be noted;

 

(8) authority be delegated to the Executive Director for Housing Regeneration

and Environment to initiate and carry out any s105 consultation required for

schemes within the Building for Lewisham programme, at the appropriate

time;

 

(9) responses to any s105 consultation be referred back to Mayor and Cabinet

for consideration and approval to continue with the development;

 

(10) authority be delegated to the Executive Director for Housing,

Regeneration and Environment to approve the submission of proposals for

planning permission and discharge of conditions, non-material amendments

and section 73 applications, where applicable, for approved schemes within

the Building for Lewisham Programme and authorises the Executive Director

for Housing, Regeneration and Environment to instruct Lewisham Homes to

act on behalf of the Council with respect to all of the above, subject to

approval to continue with the development being given by Mayor and Cabinet

following consideration of any s105 consultation required;

 

(11) officers will return to Mayor and Cabinet to approve the allocation of

budgets for the purpose of commencement of construction work;

 

(12) the allocation of funding which will be used by Lewisham Homes to

appoint a contractor to deliver construction works for 32 new homes be

approved at the scheme known as Mayow Road, further details of which are

included in Part 2;

 

(13) the allocation of funding which will be used by Lewisham Homes to

appoint a contractor to deliver construction works for 6 new homes be

approved at the scheme known as Canonbie Road, further details of which

are included in Part 2; and

 

(14) the procurement strategy adopted by Lewisham Homes and the tender

analysis they have undertaken to progress Mayow Road and Canonbie Road

to this point be noted.

10.

Exclusion of Press and Public pdf icon PDF 27 KB

Decision:

Agreed.

11.

Building for Lewisham update part 2

Decision:

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Housing, Councillor Paul Bell, the Mayor and Cabinet

agreed that:

 

(1) the content and recommendations be considered in conjunction with the

 Part 1 report;

 

(2) the overall viability of the Council’s Building for Lewisham Programme be

noted;

 

(3) the financial position of the sites being delivered be approved as part of

the 2014-2018 programme and where necessary, extends the scheme

budgets as described in Tables 1-3;

 

(4) the impact on the Council’s Housing Revenue and General Fund

prudential borrowing required to deliver the Building for Lewisham Programme

be noted;

 

(5) the schemes at Drakes Court, Evelyn Community Centre, Greystead

Road, Hensford Gardens and Markwell Close be added to the Building for

Lewisham Programme;

 

(6) Drakes Court, Greystead Road, Hensford Gardens and Markwell Close

are to proceed from RIBA Stage 1 completion to construction contract tender

subject to viability and financial hurdles being met;

 

(7) the former Fairlawn Nursery Annex and Walsham Road garages are to

proceed from RIBA Stage 1 completion to construction contract tender subject

to viability and financial hurdles being met at completion of RIBA Stage 2;

 

(8) Evelyn Community Centre proceed from RIBA Stage 0 through to

construction contract tender subject to viability and financial hurdles being

met;

 

(9) the first and second phases of development at Dacres Road are combined

into a single scheme and the budgets combined;

 

(10) the first and second phases of development at Valentine Court are

combined into a single scheme and the budgets combined;

 

(11) Stated expenditure be approved to fund costs of directly delivering the

sites listed in 2.5 up to construction stage tender, subject to s105 consultation

and successful grant of planning permission;

 

(12) the scheme at the Former Fairlawn Nursery Annexe be added to the

Building for Lewisham Programme and delegates authority to the Executive

Director of Housing, Regeneration and Environment to approve further stated

expenditure to fund costs of directly delivering the site up to construction

stage tender, subject to s105 consultation and successful grant of planning

permission;

 

(13) the scheme at the Walsham House Garages be added to the Building for

Lewisham Programme and delegates authority to the Executive Director of

Housing Regeneration and Environment to approve further stated expenditure

to fund costs of directly delivering the site up to tender, subject to s105

consultation and successful grant of planning permission;

 

(14) a stated sum of budget which had been allocated to aborted schemes in

the Building for Lewisham Programme be re-proportioned across the

remaining sites listed in Table 5;

 

(15) the allocation of funding which will be used by Lewisham Homes to

appoint a contractor to deliver construction works for 32 new homes at the

schemes known as Mayow Road as part of the Building for Lewisham

programme, for a stated sum which includes a stated contingency;

 

(16) the Total Scheme Cost for Mayow Road be approved and this sum

made available to Lewisham Homes in order to deliver this project;  ...  view the full decision text for item 11.

12.

Besson Street Annual Business Plan Update

Decision:

(1) the third annual Besson Street Business Plan be approved;

 

(2) authority be delegated to the Executive Director for Corporate Services to

implement the Besson Street Business Plan once it is finalised;

 

(3) it is intended that the Final Viability Assessment Phase commences

during this Business Plan year which will include the transfer of the Besson

Street site into the JV development company;

 

(4) the Council will be called on to invest in the JV upon stabilisation of the

Besson Street development as set out section 6, and that updated forecasts

of this amount be reported back to Mayor and Cabinet through future Besson

Street Business Plan Updates; approves the appointment of Katharine Nidd

as a Member Representative on Lewisham Grainger Holdings LLP and

Besson Street LLP and as a Director of Besson Street Second Member

Limited; and

 

(5) a Deed of Indemnity be enterd into with Katharine Nidd in respect of the

appointments referred to above in recommendation 4

 

13.

Delivery of Early Help in Lewisham Targeted Early Help and Core Assets Contract

Decision:

Having considered a confidential officer report, and a presentation by the

Cabinet Member for School Performance and Children’s Services, Councillor

Chris Barnham, the Mayor and Cabinet agreed that:

 

(1) the direction of travel for improvements in Early Help provision be

approved and the staged approach to achieving the vision for the service

which will involve further decisions over the next nine months be noted; and

 

(2) responsibility be delegated to the Executive Director of CYP to terminate

the Core Assets contract once future funding has been clarified and

potentially earlier than April 2021 in order to implement and deliver a new

approach to Targeted Early Help for families in Lewisham

14.

Settlement on outstanding litigation case regarding non-payment of an affordable housing contribution at 99 Plough Way

Decision:

Having considered a confidential officer report, and a presentation by the

Mayor, the Mayor and Cabinet agreed that the Executive Director for Housing,

Regeneration and Public Realm be authorised to accept the offer from the

appointed liquidator.

 

15.

Insurance Update

Decision:

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Finance & Resources, Councillor Amanda De Ryk, the

Mayor and Cabinet agreed that:

 

(1) the current process to renew the annual policies within the existing Long

Term Agreements be approved if in the reasonable opinion of the Executive

Director for Corporate Services it can be demonstrated that this represents

value for money (VFM) in the current market;

 

(2) the procurement of new Long Term Agreements for the Council’s

insurances be approved in the event that renewal on a VFM basis is not

possible; and

 

(3) the award of the LTAs to the successful insurer(s) be delegated to the

Executive Director for Corporate Services in the event that a new

procurement has been necessary.

16.

Contract extensions owing to COVID related delays

Decision:

Having considered a confidential officer report, and a presentation by the

Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet agreed that:

 

(1) a one year extension from 1st April 2020 to 31st March 2021 be approved

on contracts set out in the Appendences to enable the Adult Integrated

Commissioning team to conduct formal Procurement Process(s).

 

(2) a further extension from 1st April 2021 to 31 March 2022 be approved for

the Home Care contracts, from the date of extension previously agreed by

Mayor & Cabinet on 30th October 2019 of 31st March 2021, to enable the

Adult Integrated Commissioning team to conduct a formal Procurement

Process.

 

The estimated annual cost for Eleanor Homecare (Neighbourhood 2 plus a

section of neighbourhood as stated.

 

The estimated annual cost for Westminster Homecare (Neighbourhood 3 plus

a section of neighbourhood as stated.

 

The estimated annual cost for Care Outlook Ltd (Neighbourhood 4 plus a

section of neighbourhood as stated.

 

(3) the extension of existing day service contracts be approved from the 30th

June 2020, the date agreed at the 20 November 2019 Mayor and Cabinet,

and to extend to the 31st March 2021.

 

The agreed annual cost for Hestia at the Calabash

The agreed annual cost for Housing 21 at Cedar Court

The agreed annual cost for Housing 21 at Cinnamon Court

The total value of the extension is as stated.

 

(4) the two year optional extension on the Extra Care Services delivered by

Housing 21 at Cedar Court Grove Park and Cinnamon Court Deptford starting

1st July 2020 to 30 June 2022 be approved;

 

The 20/21 rate with Housing 21 is estimated as an hourly rate, therefore, the

cost would be a stated annual sum year for each of the two schemes (and a

stated annual sum for each scheme for two years);

 

(5) the two year optional extension on the Extra Care Services delivered by

Notting Hill Genesis, Bellingham starting 1st November 2020 to 30 October

2022 be approved

 

The 20/21 rate with Notting Hill Genesis is a stated hourly rate, therefore the

cost the contract extension would be a stated annual sum (and a stated

annual sum for each scheme for two years);

 

(6) the extension of supported housing services described and laid out in

appendix 3 be approved until April 2022;

 

Health pathway: 7 services, accommodating 143 people. The total annual

value of these contracts is £1.96m, inclusive of a £235,759 contribution from

the CCG, and excludes the SLaM of contribution £139,352, which they the

providers in identified in Appendix 3 below invoice SLaM directly. 

 

Vulnerable Adults: 2 services in this pathway, currently accommodating 142

people, expire in April ’21 at a stated total annual value of these contracts;

 

Young People: 3 services in this pathway, currently accommodating 142

people, expire in April ’21 at a stated total annual value of these contracts;

 

(7) the extension of addictions services described be approved until April

2022.

 

The annual value of the Inpatient Detoxification contract is as stated.

The annual value of  ...  view the full decision text for item 16.