Agenda, decisions and minutes

Councillor De Ryk declared a pecuniary interest in Item 21 and left the room

during consideration of that item.

Councillor De Ryk declared a pecuniary interest in Item 21 as she had

accepted a three month consultancy contract with Morgan Sindall PLC and

left the room during consideration of that item.

Approved.

RESOLVED that the minutes of the meeting held on October 10 2019 be

confirmed and signed as a correct record.

Noted.

RESOLVED that the report be noted.

None raised.

None were raised.

Having considered an officer report, and a presentation by Councillor Luke

Sorba, the Mayor and Cabinet agreed that the views of the Children & Young

People Select Committee be accepted as part of the determination on Item 9

on Revenue Budget Cuts and that where any other proposal asks for

additional information, the relevant Executive Director be asked to provide a

response.

The written views of the Children & Young People Select Committee were

presented by Councillor Luke Sorba. He reiterated the request for any cuts to

be suspended until additional research was done and he conveyed his thanks

to the Mayor who confirmed the cut would be recommended for suspension

when the Cabinet considered Item 9 on the agenda.

Having considered an officer report, and a presentation by Councillor Luke

Sorba, the Mayor and Cabinet:

RESOLVED that the views of the Children & Young People Select Committee

be accepted as part of the determination on Item 9 on Revenue Budget Cuts

and that where any other proposal asks for additional information, the relevant

Executive Director be asked to provide a response.

Having considered an officer report, the Mayor and Cabinet agreed that the

concerns raised by the Audit Panel be noted and the Executive Director for

Corporate Resources be asked to respond to the Public Accounts Select

Committee and to the Audit Panel.

Having considered an officer report, the Mayor and Cabinet:

RESOLVED that the concerns raised by the Audit Panel be noted and the

Executive Director for Corporate Resources be asked to respond to the Public

Accounts Select Committee and to the Audit Panel.

Having considered an officer report, the Mayor and Cabinet agreed that the

Committee’s comments as set out be noted and the Executive Director for

Corporate Services be asked to provide a response.

Having considered an officer report, the Mayor and Cabinet:

RESOLVED that the Committee’s comments as set out be noted and the

Executive Director for Corporate Services be asked to provide a response.

Having considered an officer report, presentations by the Deputy Mayor

Councillor Chris Best, a spokesperson for Professor Joan Amin-Addo and

Councillor Coral Howard, the Vice Chair of the Healthier Communities Select

Committee, the Mayor and Cabinet agreed that:

(1) the consultation findings and officer response set out be noted;

(2) the proposal to re-commission the older adult day services currently

provided at Cedar Court, Cinnamon Court and The Calabash Centre as a

single service offer, based on the principles set out be approved;

(3) officers proceed to procure a provider for the service, via the process set

out; and

(4) the proposed response to the Healthier Communities Select Committee be

approved and reported to the Select Committee.

The report was introduced by the Deputy Mayor, Councillor Chris Best, who

underlined the Council’s support for Afro-Caribbean communities over many

years. She believed there was some confusion about the proposals and she

stressed the proposed changes would not undermine existing community led

groups and the changes would affect older adults day care services only. This

sector had multiple unused places and the proposal to offer services at one

rather than three locations, would produce savings.

The Cabinet was addressed by a spokeswoman for Professor Joan Amin-

Addo who read out a prepared statement. The statement claimed the EAA

was inadequate in its consideration of racism and said the proposal to

combine three centres was shortsighted.

Councillor Coral Howard presented a written referral from the Healthier

Communities Select Committee. She pointed out the significance of the

Calabash Centre to the BAME population and said evolution rather than

dilution was required.

Councillor Best presented the response to the views of the Healthier

Communities Select Committee and recalled that the decisions had already

been deferred to allow a considered response to be made. She pointed out

that the EAA was in line with statutory obligations and that the Council had a

zero tolerance on racism.

The Mayor indicated he understood the passion involved in objecting to this

proposal but he wished to strongly refute any accusations of racism. He

received confirmation from officers that the Calabash would be the preferred

centre and that there would be no actual reductions in the BAME service. He

concluded that the decisions were unavoidable given the dire austerity regime

in which the Council operated but that if the General Election on December 12

led to a new Government promoting reinvestment, then this and other

decisions could be revisited.

Having considered an officer report, presentations by the Deputy Mayor

Councillor Chris Best, a spokesperson for Professor Joan Amin-Addo and

Councillor Coral Howard, the Vice Chair of the Healthier Communities Select

Committee, the Mayor and Cabinet, for the reasons set out in the report and

rom the options available, by a vote of 8-0,

RESOLVED that:

(1) the consultation findings and officer response set out be noted;

(2) the proposal to re-commission the older adult day services currently

provided at Cedar Court, Cinnamon Court and The Calabash Centre as a

single service offer, based on the principles set out be approved;

(3) officers proceed to procure a provider for the service, via the process set

out; and

(4) the proposed response to the Healthier Communities Select Committee be

approved and reported to the Select Committee.

Having considered an officer report, and presentations by the Chair of the

Children & Young People Select Committee, Councillor Luke Sorba and the

Cabinet Member for Finance and Resources, Councillor Amanda De Ryk, the

Mayor and Cabinet agreed that:

(1) the progress with identifying budget cuts, the £2.9m shortfall against the

target for 2020/21, and the possible implications for the use of reserves be

noted;

(2) the new cuts proposals presented in Section 9 and Appendices 1 to 3,

totalling £9.178m and referenced as below be determined as follows:

COM1a,2a,3a  be delegated to the Executive Director of Community Services

to implement on receipt of a full report at the earliest opportunity

COM 18 be approved

CUS7 be deferred

CUS15 be approved and officers asked to consider the findings of the NRPF

service review

CUS16 be approved

RES19 be deferred

RES20 be deferred

CUS11a be approved

CUS14a be approved

RES21 and RES22 be approved.

(3) the comments of the Public Accounts Select Committee of the 24

September 2019, which incorporates the views of the respective select

committees be received;

(4) officers be authorised to carry out consultations where staff consultation is

necessary in relation to the proposal and delegate the decision to the relevant

Executive Director for the service concerned;

(5) officers be authorised to carry out consultations where public consultation

is necessary in relation to the proposal and ask officers to report back to the

Mayor with the outcome, for a decision to be made;

(6) where no consultation is required, either the cut proposal be approved, or

the decision be delegated to the relevant Executive Director for the service

concerned; and

(7) or, officers be requested to complete further work to clarify the proposal

and that officers then re-submit the proposal at the earliest opportunity for a

decision.

The report was introduced by Councillor Amanda De Ryk who said an

appendix with legal implications had been laid around the table. Councillor De

Ryk outlined the severity of the cuts resulting from continuing enforced

governmental austerity.

Councillor Luke Sorba spoke with regard to the Health Visiting Service and

the School Health Visiting Service which he believed were vital to ensure

children received the best possible start in life. Councillor Best explained the

Public Health Budget was ubder pressure and administrative savings could be

achieved by combining the two Health Visiting contracts. Councillor Barnham

added that he was reassured that reductions could be made without any loss

of quality.

The Mayor concluded by saying cuts were repugnant but inevitable because

of centrally imposed austerity. He stated the goal of his administration would

be to tackle inequality and support vulnerable residents.

Having considered an officer report, and presentations by the Chair of the

Children & Young People Select Committee, Councillor Luke Sorba and the

Cabinet Member for Finance and Resources, Councillor Amanda De Ryk, the

Mayor and Cabinet, for the reasons set out in the report by a vote of 8-0

RESOLVED that:

(1) the progress with identifying budget cuts, the £2.9m shortfall against the

target for 2020/21, and the possible implications for the use of reserves be

noted;

(2) the new cuts proposals presented in Section 9 and Appendices 1 to 3,

totalling £9.178m and referenced as below be determined as follows:

COM1a,2a,3a  be delegated to the Executive Director of Community Services

to implement on receipt of a full report at the earliest opportunity

COM 18 be approved

CUS7 be deferred

CUS15 be approved and officers asked to consider the findings of the NRPF

service review

CUS16 be approved

RES19 be deferred

RES20 be deferred

CUS11a be approved

CUS14a be approved

RES21 and RES22 be approved.

(3) the comments of the Public Accounts Select Committee of the 24

September 2019, which incorporates the views of the respective select

committees be received;

(4) officers be authorised to carry out consultations where staff consultation is

necessary in relation to the proposal and delegate the decision to the relevant

Executive Director for the service concerned;

(5) officers be authorised to carry out consultations where public consultation

is necessary in relation to the proposal and ask officers to report back to the

Mayor with the outcome, for a decision to be made;

(6) where no consultation is required, either the cut proposal be approved, or

the decision be delegated to the relevant Executive Director for the service

concerned; and

(7) or, officers be requested to complete further work to clarify the proposal

and that officers then re-submit the proposal at the earliest opportunity for a

decision.

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet agreed that

(1) the responses to the pre-production consultation be noted;

(2). the comments received from the meeting of Sustainable Development

Select Committee held on 28 October 2019 be received;

(3) the content of the draft Surrey Canal Triangle Design Framework

Supplementary Planning Document to go to formal public consultation in

accordance with the Statement of Community Involvement be approved;

(4) the financial and legal implications set out be noted;

(5) the findings of the Strategic Environmental Assessment (SEA) screening

report be noted;

(6) the Executive Director for Housing, Regeneration and Environment be

authorised to make any changes to the text and format of the documents prior

to public consultation; and

(7) a referral from the Sustainable Development Select Committee be

received and the Executive Director for Housing, Regeneration and

environment be asked to prepare a response.

The Mayor introduced the report and was pleased to be able to say

constructive dialogue embracing the Council, Millwall FC and Renewal had

continued.

The Head of Programmes: Complex Projects reported the Sustainable

Development Select Committee had considered the report earlier in the week

and had raised four matters all of which could be taken into account. The

Cabinet received the written views of the Sustainable Development Select

Committee and asked officers to prepare a written response.

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet, for the reasons set out in the report by a vote of 8-0

RESOLVED that

(1) the responses to the pre-production consultation be noted;

(2). the comments received from the meeting of Sustainable Development

Select Committee held on 28 October 2019 be received;

(3) the content of the draft Surrey Canal Triangle Design Framework

Supplementary Planning Document to go to formal public consultation in

accordance with the Statement of Community Involvement be approved;

(4) the financial and legal implications set out be noted;

(5) the findings of the Strategic Environmental Assessment (SEA) screening

report be noted;

(6) the Executive Director for Housing, Regeneration and Environment be

authorised to make any changes to the text and format of the documents prior

to public consultation; and

(7) a referral from the Sustainable Development Select Committee be

received and the Executive Director for Housing, Regeneration and

environment be asked to prepare a response.

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet agreed that:

(1) the consultation carried out as part of the Pre-production stage set out be

noted;

(2) the content of the draft SPD to go out to formal public consultation in

accordance with the Statement of Community Involvement be approved;

(3) the financial and legal implications set out be noted;

(4) the findings of the Strategic Environmental Assessment (SEA) screening

report be noted;

(5) the Director of Planning be authorised to make any minor changes to the

text and format of the documents prior to public consultation.

In answer to a question from Councillor Dromey, the Director of Planning

confirmed a planning application had been made and was being checked for

validation following which there would be a period of public consultation.

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet agreed that:

(1) the consultation carried out as part of the Pre-production stage set out be

noted;

(2) the content of the draft SPD to go out to formal public consultation in

accordance with the Statement of Community Involvement be approved;

(3) the financial and legal implications set out be noted;

(4) the findings of the Strategic Environmental Assessment (SEA) screening

report be noted;

(5) the Director of Planning be authorised to make any minor changes to the

text and format of the documents prior to public consultation.

Having considered an officer report, and a presentation by the Cabinet

Member for Democracy, Refugees and Accountability, Councillor Kevin

Bonavia, the Mayor and Cabinet agreed that a formal friendship agreement

between London Borough of Lewisham and the city of Pokhara in the Federal

Republic of Nepal be recommended to the Council.

Having considered an officer report, and a presentation by the Cabinet

Member for Democracy, Refugees and Accountability, Councillor Kevin

Bonavia, the Mayor and Cabinet for the reasons set out in the report by a vote

of 8-0’

RESOLVED that a formal friendship agreement between London Borough of Lewisham and the city of Pokhara in the Federal Republic of Nepal be recommended to the Council.

Having considered an officer report, and a presentation by the Cabinet

Member for School Performance and Children’s Services, Councillor Chris

Barnham, the Mayor and Cabinet agreed that the Instrument of Government

for Beecroft Garden Primary School be made by Local Authority order dated

30 October 2019 as set out.

Having considered an officer report, and a presentation by the Cabinet

Member for School Performance and Children’s Services, Councillor Chris

Barnham, the Mayor and Cabinet for the reasons set out in the report by a

vote of 8-0:

RESOLVED that the Instrument of Government for Beecroft Garden Primary

School be made by Local Authority order dated 30 October 2019 as set out.

Having considered an officer report, and a presentation by the Cabinet

Member for School Performance and Children’s Services, Councillor Chris

Barnham, the Mayor and Cabinet agreed that:

(1) the information concerning the recommended nominated governor be

noted; and

(2) to make the following nomination:

Mrs. Aurora Bryan                St. Michael’s Church of England Primary

Having considered an officer report, and a presentation by the Cabinet

Member for School Performance and Children’s Services, Councillor Chris

Barnham, the Mayor and Cabinet, having considered the information supplied

in respect of the nomination by a vote of 8-0:

RESOLVED that

(1) the information concerning the recommended nominated governor be

noted; and

(2) to make the following nomination:

Mrs. Aurora Bryan                St. Michael’s Church of England Primary

Withdrawn.

The Mayor announced that this item would be adjourned until the November

20 meeting.

Agreed.

Withdrawn.

The Mayor announced that this item would be adjourned until the November

20 meeting.

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Finance and Resources, Councillor Amanda De

Ryk, the Mayor and Cabinet agreed that:

(1) an extension of the contract with CIS Security Limited be approved

for one year, until December 2020 for the provision of corporate Security and

Related Services, involving expenditure of an approximately stated monthly

figure and a stated total figure over the term of the extension, subject to

increases in the London Living Wage; and

(2) during the extension period, Officers carry out a full options appraisal on

the future delivery of security services including insourcing, a hybrid

commercial arrangement and good practice initiatives from public and third

sector organisations.

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Finance and Resources, Councillor Amanda De

Ryk, the Mayor and Cabinet for the reasons set out in the report by a vote of 8-0:

RESOLVED that

(1) an extension of the contract with CIS Security Limited be approved

for one year, until December 2020 for the provision of corporate Security and

Related Services, involving expenditure of an approximately stated monthly

figure and a stated total figure over the term of the extension, subject to

increases in the London Living Wage; and

(2) during the extension period, Officers carry out a full options appraisal on

the future delivery of security services including insourcing, a hybrid

commercial arrangement and good practice initiatives from public and third

sector organisations.

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Safer Communities, Councillor Joani Reid, the Mayor

and Cabinet agreed that:

(1) the monitoring contract for Lewisham Council’s CCTV Control room be

awarded to Enigma for the provision of 1 operator, 24 hour per day, 365 days

per annum, of the control room, starting on February 1st 2020, for term of 5

years with the ability to extend by 2 years; and

(2) the annual contract cost would be as stated, with a total contract cost over

5 years of a further stated figure.

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Safer Communities, Councillor Joani Reid, the Mayor

and Cabinet for the reasons set out in the report by a vote of 8-0:

RESOLVED that

(1) the monitoring contract for Lewisham Council’s CCTV Control room be

awarded to Enigma for the provision of 1 operator, 24 hour per day, 365 days

per annum, of the control room, starting on February 1st 2020, for term of 5

years with the ability to extend by 2 years; and

(2) the annual contract cost would be as stated, with a total contract cost over

5 years of a further stated figure.

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Finance and Resources, Councillor Amanda De Ryk, the

Mayor and Cabinet agreed that:

(1) the insourcing of the cleaning service be approved;

(2) an extension of the contract with Churchill Contract Services Ltd for nine

months, until September 2020 be approved for the provision of Building

Cleaning and Related Services allowing Officers to immediately begin the

process of insourcing the service and facilitate next steps, including TUPE

negotiations and appointing a Service Manager.

(3) The cost of the extension will involve expenditure of an approximately

stated monthly figure, and a stated maximum total of over the full term of the

extension, subject to increases in the London Living Wage.

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Finance and Resources, Councillor Amanda De Ryk, the

Mayor and Cabinet for the reasons set out in the report by a vote of 8-0:

RESOLVED that:

(1) the insourcing of the cleaning service be approved;

(2) an extension of the contract with Churchill Contract Services Ltd for nine

months, until September 2020 be approved for the provision of Building

Cleaning and Related Services allowing Officers to immediately begin the

process of insourcing the service and facilitate next steps, including TUPE

negotiations and appointing a Service Manager.

(3) The cost of the extension will involve expenditure of an approximately

stated monthly figure, and a stated maximum total of over the full term of the

extension, subject to increases in the London Living Wage.

Having considered a confidential officer report, and a presentation by the

Mayor, the Mayor and Cabinet agreed that:

(1) the stated increase in the amount of Housing Infrastructure Fund) funding

for the scheme and the associated requirements of the Council as the

accountable body for the grant be approved;

(2) the grant of the Phase 2 building leases be approved in accordance with

the structure annexed at Appendix 1;

(3) authority be delegated to the Executive Director for Housing, Regeneration

& Environment, in consultation with the Executive Director for Corporate

Services and the Head of Law, to agree the amount of the guarantee for

Phase 2; and

(4) authority be delegated to the Executive Director for Housing, Regeneration

& Environment, in consultation with the Director of Regeneration & Place and

the Director of Law, to agree all further variations to the Development

Agreement.

Councillor Amanda De Ryk withdrew from the meeting while this item was

considered.

Having considered a confidential officer report, and a presentation by the

Mayor, the Mayor and Cabinet for the reasons set out in the report by a vote

of 7-0:

RESOLVED that:

(1) the stated increase in the amount of Housing Infrastructure Fund) funding

for the scheme and the associated requirements of the Council as the

accountable body for the grant be approved;

(2) the grant of the Phase 2 building leases be approved in accordance with

the structure annexed at Appendix 1;

(3) authority be delegated to the Executive Director for Housing, Regeneration

& Environment, in consultation with the Executive Director for Corporate

Services and the Head of Law, to agree the amount of the guarantee for

Phase 2; and

(4) authority be delegated to the Executive Director for Housing, Regeneration

& Environment, in consultation with the Director of Regeneration & Place and

the Director of Law, to agree all further variations to the Development

Agreement.

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Community Sector, Councillor Jonathan Slater, the

Mayor and Cabinet agreed that:

(1) a Single Tender Action be approved between the Council and Rushey

Green Timebank to 31 March 2022 for the provision of Community Toilets

across the borough, enabling the funding to be aligned with that of the LB

Lewisham Main Grants cycle and will require a stated annual expenditure;

(2) the Community Toilets provision be considered for competitive tender or

under an alternative funding model during the 2021/22 financial year as part

of any review that may be undertaken of the Main Grants programme and LB

Lewisham support to the voluntary and community sector at that time.

Councillor Best suggested appropriate signage at installations could offer

advice to residents. Officers promised they would discuss this suggestion with

the provider.

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Community Sector, Councillor Jonathan Slater, the

Mayor and Cabinet for the reasons set out in the report by a vote of 8-0:

RESOLVED that

(1) a Single Tender Action be approved between the Council and Rushey

Green Timebank to 31 March 2022 for the provision of Community Toilets

across the borough, enabling the funding to be aligned with that of the LB

Lewisham Main Grants cycle and will require a stated annual expenditure;

(2) the Community Toilets provision be considered for competitive tender or

under an alternative funding model during the 2021/22 financial year as part

of any review that may be undertaken of the Main Grants programme and LB

Lewisham support to the voluntary and community sector at that time.

Having considered a confidential officer report, a presentation by the Deputy

Mayor, Councillor Chris Best, the Mayor and Cabinet agreed that:

(1) a one year (1 year) extension be approved from 1st April 2020 until 31st

March 2021 of the Home Care Services Contract with the following

organisations:

• Eleanor Homecare (Neighbourhood 2 plus a section of neighbourhood 1) at

an estimated stated cost.

• Westminster Homecare (Neighbourhood 3 plus a section of neighbourhood

1) at an estimated stated cost

• Care Outlook Ltd (Neighbourhood 4 plus a section of neighbourhood 1) at an

estimated stated cost; and

(2) authority be delegated to the Executive Director for Community Services

and the Acting Chief Finance Officer to agree any inflationary increase in April

2020 and to agree any additional increase in the contract price as a result of

an increase in the London Living Wage in 2020/2021.

Having considered a confidential officer report, a presentation by the Deputy

Mayor, Councillor Chris Best, the Mayor and Cabinet for the reasons set out in the report by a vote of 8-0:

RESOLVED that

(1) a one year (1 year) extension be approved from 1st April 2020 until 31st

March 2021 of the Home Care Services Contract with the following

organisations:

• Eleanor Homecare (Neighbourhood 2 plus a section of neighbourhood 1) at

an estimated stated cost.

• Westminster Homecare (Neighbourhood 3 plus a section of neighbourhood

1) at an estimated stated cost

• Care Outlook Ltd (Neighbourhood 4 plus a section of neighbourhood 1) at an

estimated stated cost; and

(2) authority be delegated to the Executive Director for Community Services

and the Acting Chief Finance Officer to agree any inflationary increase in April

2020 and to agree any additional increase in the contract price as a result of

an increase in the London Living Wage in 2020/2021.

The meeting closed at 7.58pm