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Items
No. Item

98.

Declaration of Interests pdf icon PDF 207 KB

Decision:

None.

Minutes:

None were made.

99.

Minutes pdf icon PDF 26 KB

Additional documents:

Decision:

Approved.

Minutes:

RESOLVED that the minutes of the meeting held on June 26 2019 be

confirmed and signed as a correct record.

100.

Matters Raised by Scrutiny and other Constitutional Bodies pdf icon PDF 107 KB

Additional documents:

Decision:

Response to Sydenham Society on Our Lady and St Philip Neri School

 

Having considered an officer report, and a presentations by the Sydenham

Society, the Education Commission of the Archdiocese of Southwark, Ward

Councillors and the Director of Planning, the Mayor and Cabinet agreed that

the contents of the response be approved and reported back to the

Sydenham Assembly.

 

Comments of the Sustainable Development Select Committee on the Responses received on Fire Safety and on Pubs

 

RESOLVED: That the relevant Executive Directors be asked to prepare a response for Mayoral consideration

 

Review by the Children & Young People Select Committee on Exclusions

 

RESOLVED: That the Executive Director for Children & Young People be asked to prepare a response for Mayoral consideration.

 

Comments of the Sustainable Development Select Committee on Catford Regeneration

 

RESOLVED: That the Executive Director for Resources & Regeneration be asked to prepare a response for Mayoral consideration.

Minutes:

Response to Sydenham Society on Our Lady and St Philip Neri School

 

The submission that had unanimously been agreed by the Sydenham

Assembly was introduced by Annabel McLaren, the Chair of the Sydenham

Society. She tabled a document setting out the Society’s concerns relating to

the breach of the original planning conditions and called for the drawing up of

a separate legal document which ensures that required works were urgently

completed. She was supported by Julia Webb who agreed that it was

important that a solution was agreed which ensured the school buildings

reached completion. They suggested that the developers preference for re-

cladding of the building with grey pebbledash should be replaced with panels

faced with slips of London stock brick.

 

The Director of Planning, Emma Talbot introduced the suggested response

report and confirmed a minor material amendment application was likely to be

considered by a Planning Committee in August. She indicated that in parallel

the authority reserved the right to retain an option for enforcement action.

 

Dr Hughes, Director of Education, responded on behalf of the Education

Commission of the Archdiocese of Southwark. He stated two public meetings

had strongly supported the application and he claimed the views of the

Sydenham Society were not representative of the wider community. He said

legal advice given to him suggested the minor material amendment

application would bring the building back into line with the original application

and that there was no need for a full application. He claimed the original

scheme was as drawn up by the Borough Architects, but Councillor Bell

pointed out the authority did not have an architects section. Dr Hughes 

confirmed Home Park was already the school’s main entrance.

 

Councillor Paul Bell expressed shock at the apparent belligerent stance

adopted by the Commission. He wondered why no apology had been given

when it was clear the building was not in line with the original planning

consent.

 

Sean McGrath, a Planning consultant for the Education Commission

explained the original consent had not proved buildable and the failure to

identify a safe asbestos free decant option had meant children were on site

during the building process which was a considerable complicating factor. He

said a full apology for the applicant’s failings had been given at a public

meeting in January. He said the Commission were striving to get back to the

original scheme and pointed out London stock bricks had never been

consented with cladding always being intended. In answer to a query from

Councillor Best as to why the cladding promised by architects Pollard Thomas

Edwards had not been delivered, Mr McGrath said the cladding had not been

completed as works had been suspended until the planning situation could be

rectified.

 

The Director of Planning stated she believed the Commission’s response

misrepresented legitimate community concerns and that in her opinion the

cladding currently visible on site was unacceptable. She acknowledged some

representations supporting the school had been received.

 

Local Ward Councillor Tom Copley said he had chaired the  ...  view the full minutes text for item 100.

101.

Outstanding Scrutiny Matters pdf icon PDF 116 KB

Decision:

Noted.

Minutes:

RESOLVED that the report be noted.

102.

Low Emission Vehicle Charging Strategy pdf icon PDF 76 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the jobshare

Cabinet Member for Environment and Transport, Councillor Brenda Dacres,

the Mayor and Cabinet agreed that:

 

(1) the consultation responses be noted;

 

(2) the changes to be made to the draft Strategy following consideration of

consultation responses be noted;

 

(3) the adoption of the ‘Low Emission Vehicle Strategy’ as council policy be

approved;

Minutes:

The report was presented by Councillor Dacres who pointed out agreement to

the report would fulfil another of the Mayor’s manifesto commitments.

 

Councillor Dromey supported the report’s recommendations and added that

further action from the Government and GLA was required. He asked that

letters be sent to the relevant Minister and Mayor of London setting out what

we are doing and what measures they could undertake which would assist the

strategy. Councillor Dacres promised that this would be done.

 

Having considered an officer report, and a presentation by the jobshare

Cabinet Member for Environment and Transport, Councillor Brenda Dacres,

the Mayor and Cabinet, for the reasons set out in the report by a vote of 7-0:

 

RESOLVED that:

 

(1) the consultation responses be noted;

 

(2) the changes to be made to the draft Strategy following consideration of

consultation responses be noted;

 

(3) the adoption of the ‘Low Emission Vehicle Strategy’ as council policy be

approved;

103.

Bakerloo Line Extension Update pdf icon PDF 67 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the jobshare

Cabinet Member for Environment and Transport, Councillor Brenda Dacres,

the Mayor and Cabinet agreed that the report be noted.

Minutes:

Councillor Dacres presented an update on the many steps being taken to

continue to press for an extension of the Bakerloo line. The Mayor said he

found the update comprehensive and helpful and that the authority would

continue to campaign for the extension.

 

Having considered an officer report, and a presentation by the jobshare

Cabinet Member for Environment and Transport, Councillor Brenda Dacres,

the Mayor and Cabinet

 

RESOLVED that the report be noted.

104.

Procuring a Travel and Transport Programme pdf icon PDF 76 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the jobshare

Cabinet Member for Environment and Transport, Councillor Brenda Dacres,

the Mayor and Cabinet agreed that:

 

(1) the contents of the report and the case for commencing the procurement

of an external provider to provide a programme to transform the Council’s

passenger travel and transport service be noted; and

 

(2) the commencement of a mini-competition exercise, using a framework

agreement, in order to procure the services of an external provider to provide

a programme to transform the Council’s passenger travel and transport

service, for a period of three years and at a maximum cost of £1.2m on a

payment-by-results basis, be approved.

Minutes:

Having considered an officer report, and a presentation by the jobshare

Cabinet Member for Environment and Transport, Councillor Brenda Dacres,

the Mayor and Cabinet, for the reasons set out in the report by a vote of 7-0:

 

RESOLVED that:

 

(1) the contents of the report and the case for commencing the procurement

of an external provider to provide a programme to transform the Council’s

passenger travel and transport service be noted; and

 

(2) the commencement of a mini-competition exercise, using a framework

agreement, in order to procure the services of an external provider to provide

a programme to transform the Council’s passenger travel and transport

service, for a period of three years and at a maximum cost of £1.2m on a

payment-by-results basis, be approved.

105.

Addey and Stanhope Decision to change the age range pdf icon PDF 66 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for School Performance and Children’s Services, Councillor Chris

Barnham, the Mayor and Cabinet agreed that:

 

(1) the results of the period of representation conducted by the Addey and

Stanhope Governing Body on the proposal to change the age range of the

school, with effect from 31 August 2019 be noted; and

 

(2) the age range of Addey and Stanhope School be changed from 11-18 year

olds to 11-16 year olds as of 31 August 2019.

Minutes:

Having considered an officer report, and a presentation by the Cabinet

Member for School Performance and Children’s Services, Councillor Chris

Barnham, the Mayor and Cabinet, for the reasons set out in the report by a

vote of 7-0:

 

RESOLVED that:

 

(1) the results of the period of representation conducted by the Addey and

Stanhope Governing Body on the proposal to change the age range of the

school, with effect from 31 August 2019 be noted; and

 

(2) the age range of Addey and Stanhope School be changed from 11-18 year

olds to 11-16 year olds as of 31 August 2019.

106.

Fleet Vehicle Replacement Programme pdf icon PDF 79 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the jobshare

Cabinet Member for Environment and Transport, Councillor Brenda Dacres,

the Mayor and Cabinet agreed that:

 

(1) the immediate purchase of 65 vehicles for the 2019 - 2021 Fleet vehicle

replacement programme, be approved as set out;

 

(2) authority be delegated to the Executive Director for Customer Services to

purchase a further 10 (passenger services vehicles) for the 2019 – 2021 Fleet

vehicle replacement programme subject to the outcome of the travel and

transport review;

 

(3) the results of the finance options appraisal, which recommends the

outright purchase of vehicles via a mechanism of external borrowing be noted;

 

(4) external borrowing for the 2019/20 replacement programme for up to 75

vehicles, through the Public Works Loan Board, be approved;

 

(5) the use of The Procurement Partnership (TPPL) to utilise the NEPO and

BN&S frameworks for the supply of specialist vehicles through the running of

a mini-competition under these framework agreements for the vehicles

required be approved;

 

(6) owing to the tight timescales in delivery of the vehicles and uncertainty

around Brexit that the final award to the successful suppliers be delegated to

the Executive Director of Customer Services for ordering over the summer

period; and

 

(7) officers should develop an approach to provide a comprehensive vehicle

replacement programme for future years.

Minutes:

Officers confirmed that any new vehicles purchased would comply with the

Ultra Low Emissions requirements which would come into force in 2020.

 

Having considered an officer report, and a presentation by the jobshare

Cabinet Member for Environment and Transport, Councillor Brenda Dacres,

the Mayor and Cabinet for the reasons set out in the report by a

vote of 7-0:

 

RESOLVED that:

 

(1) the immediate purchase of 65 vehicles for the 2019 - 2021 Fleet vehicle

replacement programme, be approved as set out;

 

(2) authority be delegated to the Executive Director for Customer Services to

purchase a further 10 (passenger services vehicles) for the 2019 – 2021 Fleet

vehicle replacement programme subject to the outcome of the travel and

transport review;

 

(3) the results of the finance options appraisal, which recommends the

outright purchase of vehicles via a mechanism of external borrowing be noted;

 

(4) external borrowing for the 2019/20 replacement programme for up to 75

vehicles, through the Public Works Loan Board, be approved;

 

(5) the use of The Procurement Partnership (TPPL) to utilise the NEPO and

BN&S frameworks for the supply of specialist vehicles through the running of

a mini-competition under these framework agreements for the vehicles

required be approved;

 

(6) owing to the tight timescales in delivery of the vehicles and uncertainty

around Brexit that the final award to the successful suppliers be delegated to

the Executive Director of Customer Services for ordering over the summer

period; and

 

(7) officers should develop an approach to provide a comprehensive vehicle

replacement programme for future years.

107.

Response to Strategic Planning Committee - Affordable Housing pdf icon PDF 80 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet agreed that the progress made as set out and the use of

once-off reserves and provisions to fund this work be noted and the response

be reported to the Mayor & Cabinet.

Minutes:

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet by a vote of 7-0:

 

RESOLVED that the progress made as set out and the use of once-off

reserves and provisions to fund this work be noted and the response

be reported to the Mayor & Cabinet.

108.

Response to Overview and Scrutiny BP - safeguaridng partnership pdf icon PDF 79 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for School Performance and Children’s Services, Councillor Chris

Barnham, the Mayor and Cabinet agreed that the response from officers be

approved for submission to the Overview and Scrutiny Business Panel.

Minutes:

Having considered an officer report, and a presentation by the Cabinet

Member for School Performance and Children’s Services, Councillor Chris

Barnham, the Mayor and Cabinet by a vote of 7-0:

 

RESOLVED that the response from officers be approved for submission to the

Overview and Scrutiny Business Panel.

109.

Response to Safer Stronger Communities Select Committee - Stop and Search/Prevent pdf icon PDF 81 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for Democracy, Refugees & Accountability, Councillor Kevin

Bonavia, the Mayor and Cabinet agreed that the response be approved for

submission to the Safer Stronger Communities Select Committee.

Minutes:

Having considered an officer report, and a presentation by the Cabinet

Member for Democracy, Refugees & Accountability, Councillor Kevin

Bonavia, the Mayor and Cabinet by a vote of 7-0.

 

RESOLVED that the response be approved for submission to the Safer

Stronger Communities Select Committee.

110.

Local Authority Governor nomination pdf icon PDF 94 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for School Performance and Children’s Services, Councillor Chris

Barnham, the Mayor and Cabinet agreed that the following person be

nominated as a School Governor for the school concerned:

 

Mr. Russell Ewens              Our Lady & St Philip Neri RC Primary

Minutes:

Having considered an officer report, and a presentation by the Cabinet

Member for School Performance and Children’s Services, Councillor Chris

Barnham, the Mayor and Cabinet from the information supplied:

 

RESOLVED that the following person be nominated as a School Governor for

the school concerned:

 

Mr. Russell Ewens              Our Lady & St Philip Neri RC Primary

111.

Financial Forecasts 2019-20 pdf icon PDF 69 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for Finance and Resources, Councillor Amanda De Ryk, the Mayor

and Cabinet agreed that

 

(1) the current financial forecasts for the year ending 31 March 2020 and the

action being taken by the Executive Directors to manage down the forecasted

yearend overspend be noted; and

 

(2) the proposed revision of the capital programme budget, as set out in

section 13, with further detail at appendices 1 and 2, be noted.

Minutes:

The report was presented by Councillor De Ryk. Councillor Bell asked that his

thanks to the officers who had ensured the Housing Revenue Account was

balanced be recorded.

 

Having considered an officer report, and a presentation by the Cabinet

Member for Finance and Resources, Councillor Amanda De Ryk, the Mayor

and Cabinet by a vote of 7-0:

 

RESOLVED that

 

(1) the current financial forecasts for the year ending 31 March 2020 and the

action being taken by the Executive Directors to manage down the forecasted

yearend overspend be noted; and

 

(2) the proposed revision of the capital programme budget, as set out in

section 13, with further detail at appendices 1 and 2, be noted.

112.

Adopting a Residents Charter for Lewisham

Item withdrawn

Decision:

Withdrawn.

Minutes:

This item was withdrawn from the agenda.

113.

Exclusion of Press and Public pdf icon PDF 121 KB

Decision:

Approved.

Minutes:

RESOLVED that in accordance with Regulation 4(2)(b) of the Local

Authorities (Executive Arrangements) (Meetings and Access to

Information)(England) Regulations 2012 and under Section 100(A)(4) of the

Local Government Act 1972, the press and public be excluded from the

meeting for the following items of business on the grounds that they involve

the likely disclosure of exempt information as defined in paragraph 3, of Part 1

of Schedule 12(A) of the Act, and the public interest in maintaining the

exemption outweighs the public interest in disclosing the information

 

17        Contract Award Customer Service Centre Out of Hours Switchboard

18        Re-Procurement – Shared Care Adult substance misuse services 

19        Sexual Health promotion tender

114.

Out of Hours Switchboard

Decision:

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Finance and Resources, Councillor Amanda De Ryk, the

Mayor and Cabinet agreed that a contract be awarded to the Royal Borough

of Greenwich for a further period of three years to supply the Council’s Out of

Hours switchboard commencing 15th September 2019 at a stated expenditure

per annum.

Minutes:

Councillor De Ryk confirmed an in house option had been considered but was

not viable.

 

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Finance and Resources, Councillor Amanda De Ryk, the

Mayor and Cabinet for the reasons set out in the report by a vote of 7-0

 

RESOLVED that a contract be awarded to the Royal Borough of Greenwich

for a further period of three years to supply the Council’s Out of Hours

switchboard commencing 15th September 2019 at a stated expenditure

per annum.

115.

Shared Care Adult substance misuse services

Decision:

Having considered a confidential officer report, and a presentation by the

Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet agreed that:

 

(1) the Re-procurement of the shared care service for (Tier 3 Services)

Alcohol and Substance Misuse. (Adults) be approved for a period of 3 years,

with an option to extend for a further 1 + 1 years with a stated maximum

value.

 

(2) the use of the agreed 2020-21 Public Health Grant funded budget

allocation for 2020-21 be approved; and

 

(3) a maximum stated spend for the duration of the 3 years of the contract be

approved.

Minutes:

Having considered a confidential officer report, and a presentation by the

Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet, for the reasons

set out in the report by a vote of 7-0:

 

RESOLVED that

 

(1) the Re-procurement of the shared care service for (Tier 3 Services)

Alcohol and Substance Misuse. (Adults) be approved for a period of 3 years,

with an option to extend for a further 1 + 1 years with a stated maximum

value.

 

(2) the use of the agreed 2020-21 Public Health Grant funded budget

allocation for 2020-21 be approved; and

 

(3) a maximum stated spend for the duration of the 3 years of the contract be

approved.

116.

Sexual Health promotion tender

Decision:

Having considered a confidential officer report, and a presentation by the

Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet agreed that the

Council’s participation in a shared tender process for sexual health promotion

services across LSL, undertaken by the LSL commissioning team, be

approved to a stated maximum annual value up for 3 years with the option for

a further 2 year extension at the Council’s discretion and the total value of the

contract with all extensions would not exceed a stated figure.

Minutes:

Having considered a confidential officer report, and a presentation by the

Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet for the reasons

set out in the report by a vote of 7-0:

 

RESOLVED that the Council’s participation in a shared tender process for

sexual health promotion services across LSL, undertaken by the LSL

commissioning team, be approved to a stated maximum annual value up for 3

years with the option for a further 2 year extension at the Council’s discretion

and the total value of the contract with all extensions would not exceed a

stated figure.

 

The meeting closed at 8pm.