Agenda, decisions and minutes

None.

None were made.

Approved.

RESOLVED that the minutes of the two meetings held on March 27 2019 be

confirmed and signed as a correct record.

Strategic Planning Committee – Affordable Housing

Resolved that the relevant Executive Directors be asked to prepare a

response for future Mayoral consideration.

Strategic Planning Committee – Affordable Housing

The Cabinet received the minutes of the Strategic Planning Committee

meeting on maximising the yield of affordable housing from private sector

development held on Tuesday 5 March 2019.

The Mayor drew the Cabinet’s attention to the recommendation that Mayor

and Cabinet prepare a document setting out the Council’s interim position on

the provision of genuinely affordable housing ahead of the new Local Plan.

The Mayor stated delivering more social and genuinely affordable housing

was a top priority for the administration. He said it was vital that all councillors

and officers knew what was meant by ‘genuinely affordable’, so that the

details of planning applications were clear and private-led developments

worked for residents.

The Mayor reiterated that genuinely affordable was anything between target

rent and London Affordable Rent, which is social rent. That was the definition

used by Shelter and the Greater London Authority.

The Mayor proposed that given the issues raised, relevant officers be asked

to prepare a response for future consideration.

RESOLVED that the relevant Executive Directors be asked to prepare a

response for future Mayoral consideration.

Noted.

RESOLVED that the report be noted.

Having considered an officer report and a presentation by the Vice-Chair of

the Safer Stronger Communities Select Committee, the Mayor and Cabinet

agreed that the Committee’s comments be noted, and that the Executive

Director for Community Services be asked to provide a response.

The referral was presented by Councillor James Rathbone, by the Vice-Chair

of the Safer Stronger Communities Select Committee, who laid out the

recommendations made in respect of both Stop and Search and Prevent.

The Mayor acknowledged is was very important review and he thanked the

Committee for their work on this project. He said in conducting their extensive

review  members went into the community to hear their views and

experiences of both stop and search and the Prevent programme. The Mayor

particularly valued the evidence collected from young people, which he

thought gave the report a unique and important voice. 

The Mayor acknowledged the report raised the  important issue of

disproportionately in stop and search for young black men and the focus of

Prevent on Muslim communities.

The Mayor concluded by proposing that a response be prepared for future

Mayoral consideration.

Having considered an officer report and a presentation by the Vice-Chair of

the Safer Stronger Communities Select Committee, the Mayor and Cabinet

RESOLVED that the Committee’s comments be noted, and that the Executive

Director for Community Services be asked to provide a response.

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Paul Bell, the Mayor and Cabinet agreed that:

(1) the data analysis detailed be noted concluding:

 that approximately 26% of the residential properties in the borough are

private rented properties;

 that the stock condition of the private rented sector is shown to be below

that of other sectors with the highest proportion of non-decent homes and

there is considerable data to suggest that poor property conditions occur

within the private rented sector in Lewisham;

 that there are demonstrable relationships between the location of the

private rented sector in Lewisham and prevalence of deprivation, anti-social

behaviour, crime and migration in the borough, and that these necessary

conditions for applying for a selective licensing scheme differ in strength

depending on the area of the borough.

(2) to maximise the chance of a successful application to Secretary of State,

multiple options for selective licensing be submitted: one for borough-wide

selective licensing; and one grouping wards with similar characteristics

together in designations based on ward data evidence;

(3) officers undertake a public consultation on the proposal for a selective

licensing scheme (as split via the designations) which will require approval

from the Secretary of State;

(4) officers undertake a public consultation on the proposal for a new

additional licensing scheme, which does not require approval from the

Secretary of State;

(5) authority be delegated to the Executive Director for Customer Services to

finalise the consultation documents;

(6) if the new additional licensing scheme and the selective licensing schemes

are agreed, the council will incur costs of up to £400,000 to introduce the

schemes, which will be wholly recoverable from licencing fees;

(7) the consultation responses be presented to Housing Select Committee

and to Mayor and Cabinet in the autumn as part of any proposals to progress

with the two licensing schemes

The report was presented by Councillor Paul Bell who stated that the

proposals fulfilled a specific Manifesto commitment and he emphasised the

need to tackle rogue landlords.

The Mayor fully supported the proposals but observed the landlord lobby was

very influential at governmental level and support might not be gained even

though the application was very good.

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Paul Bell, the Mayor and Cabinet, for the reasons set out in the report by a vote of 9-0:

RESOLVED that:

(1) the data analysis detailed be noted concluding:

 that approximately 26% of the residential properties in the borough are

private rented properties;

 that the stock condition of the private rented sector is shown to be below

that of other sectors with the highest proportion of non-decent homes and

there is considerable data to suggest that poor property conditions occur

within the private rented sector in Lewisham;

 that there are demonstrable relationships between the location of the

private rented sector in Lewisham and prevalence of deprivation, anti-social

behaviour, crime and migration in the borough, and that these necessary

conditions for applying for a selective licensing scheme differ in strength

depending on the area of the borough.

(2) to maximise the chance of a successful application to Secretary of State,

multiple options for selective licensing be submitted: one for borough-wide

selective licensing; and one grouping wards with similar characteristics

together in designations based on ward data evidence;

(3) officers undertake a public consultation on the proposal for a selective

licensing scheme (as split via the designations) which will require approval

from the Secretary of State;

(4) officers undertake a public consultation on the proposal for a new

additional licensing scheme, which does not require approval from the

Secretary of State;

(5) authority be delegated to the Executive Director for Customer Services to

finalise the consultation documents;

(6) if the new additional licensing scheme and the selective licensing schemes

are agreed, the council will incur costs of up to £400,000 to introduce the

schemes, which will be wholly recoverable from licencing fees;

(7) the consultation responses be presented to Housing Select Committee

and to Mayor and Cabinet in the autumn as part of any proposals to progress

with the two licensing schemes

Having considered an officer report, and presentations by an Evelyn Ward

Councillor and by the Cabinet Member for the Community Sector, Councillor

Jonathan Slater, the Mayor and Cabinet agreed that:

(1) the proposals to fund voluntary and community sector groups, as set out in

Appendix 1, for the period 1 August 2019 – 31 March 2022 be approved;

(2) organisations recommended for funding in excess of £100,000 be subject

to more rigorous monitoring and scrutiny requirements, with note of critical

indicators, including a review of their current governance arrangements.

The report was presented by Councillor Jonathan Slater who stated the final

proposals came after a long and exhaustive process and he paid tribute to the

staff involved for their commitment and hard work.

Evelyn Ward Councillor Silvana Kelleher next addressed the Cabinet on

behalf of Evelyn 190. She pleaded for a reconsideration of the decision not to

fund the organisation. She acknowledged that there had been some

temporary miscommunication but that staff could be able to work out the

difficulties which had occurred.

In response, Councillor Slater said the door was not closed on Evelyn 190

and that consortium working involving the organisation was a possibility.

Councillor Best underlined the very difficult decisions faced by members in

carrying out an appeals process. The Mayor added that while substantial

overall funding of £2.4M was available, a total of £5.5M in bids had been

received, so some disappointments were inevitable.

Having considered an officer report, and presentations by an Evelyn Ward

Councillor and by the Cabinet Member for the Community Sector, Councillor

Jonathan Slater, the Mayor and Cabinet for the reasons set out in the report

by a vote of 9-0:

RESOLVED that:

(1) the proposals to fund voluntary and community sector groups, as set out in

Appendix 1, for the period 1 August 2019 – 31 March 2022 be approved;

(2) organisations recommended for funding in excess of £100,000 be subject

to more rigorous monitoring and scrutiny requirements, with note of critical

indicators, including a review of their current governance arrangements.

Having considered an officer report, and a presentations by a Bellingham

Ward Councillor and by the jobshare Cabinet Member for Environment &

Transport, Councillor Sophie McGeevor, the Mayor and Cabinet agreed that:

(1) additional capital programme contribution of £1.936m be approved to

secure the investment;

(2) approval be given to begin the process of obtaining a traffic management

order for Beckenham Place Park, to enable the introduction of parking

enforcement;

(3) approval be given to grant a lease of the new education centre to the Field

Studies Council and responsibility be delegated to the Executive Director for

Customer Services, in consultation with the Assistant Director of

Regeneration and Place and the Head of Law, to agree final terms as set out.,

The report was presented by Councillor Sophie McGeevor who welcomed the

vastly increased use of the park as improvements were made. She backed

proposals seeking an additional £1.936M of capital expenditure.

Bellingham Ward Councillor Alan Hall next addressed the Cabinet. He

complained he had been denied access to the full costings of the scheme. He

presented the Mayor with a series of written questions submitted by a

Downham Ward resident. He said he believed the development of proposals

and the perceived failure to answer questions amounted to a complete failure

of financial control.

Councillor Breda Dacres said regular and complete updates had been made

to the Overview and Scrutiny Business Panel. Councillor McGeevor added

that she had tried to include Councillors in the three park wards in discussions

and planning. All questions she had received had been responded to. She

highlighted the Naked City Festival due to commence on July 20 which was deemed to have made Lewisham the centre of an emerging jazz scene attracting a worldwide following.

Councillor Best welcomed the attraction of the Naked City Festival and said

the increased use of the park vindicated the decision to close the golf course.

Councillor Dromey added his thanks to former Councillor Rachel Onikosi and

pointed out the doubling of visitors to the park included welcome rises in

numbers of BAME residents and younger people. He noted concerns had

been raised about potential parking problems but pointed out latest strategies

involved greater use of pun=blic transport and cycling and a deliberate effort

not to pander to car usage in new developments.

The mayor gave his personal endorsement to the proposals saying he was

greatly impressed by the progress that had been made.

Having considered an officer report, and a presentations by a Bellingham

Ward Councillor and by the jobshare Cabinet Member for Environment &

Transport, Councillor Sophie McGeevor, the Mayor and Cabinet for the reasons set out in the report by a vote of 9-0:

RESOLVED that:

(1) additional capital programme contribution of £1.936m be approved to

secure the investment;

(2) approval be given to begin the process of obtaining a traffic management

order for Beckenham Place Park, to enable the introduction of parking

enforcement;

(3) approval be given to grant a lease of the new education centre to the Field

Studies Council and responsibility be delegated to the Executive Director for

Customer Services, in consultation with the Assistant Director of

Regeneration and Place and the Head of Law, to agree final terms as set out.,

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet agreed that:

(1) the content of the New Cross Area Framework and Station Opportunity

Study be approved as part of the evidence base for the new Lewisham Local

Plan;

(2) the LB Lewisham Strategic Planning team be authorised to progress the

New Cross Area Framework and Station Opportunity Study to full

Supplementary Planning Document status.

(3) the report be referred to Council.

The Interim Head of Planning corrected the report by saying the legal

implications were those previously prepared for the Sustainable Development

Select Committee but that the error had no adverse implications on this

report.

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet for the reasons set out in the report by a vote of 9-0:

RESOLVED that:

(1) the content of the New Cross Area Framework and Station Opportunity

Study be approved as part of the evidence base for the new Lewisham Local

Plan;

(2) the LB Lewisham Strategic Planning team be authorised to progress the

New Cross Area Framework and Station Opportunity Study to full

Supplementary Planning Document status.

(3) the report be referred to Council.

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet agreed that:

(1) the Consultation Statement be noted;

(2) the changes following the consultation as shown in a track changes

version of the SPD, be noted;

(3) the Supplementary Planning Document (SPD) be adopted;

(4) the Equalities Impact Assessment of the document be noted;

(5) upon adoption, the SPD will replace Section 6 of the Residential

Standards SPD, which will be revoked pursuant to regulation 15(2) of the

Town and Country Planning (Local Planning) (England) Regulations 2012.

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet for the reasons set out in the report by a vote of 9-0:

RESOLVED tha

(1) the Consultation Statement be noted;

(2) the changes following the consultation as shown in a track changes

version of the SPD, be noted;

(3) the Supplementary Planning Document (SPD) be adopted;

(4) the Equalities Impact Assessment of the document be noted;

(5) upon adoption, the SPD will replace Section 6 of the Residential

Standards SPD, which will be revoked pursuant to regulation 15(2) of the

Town and Country Planning (Local Planning) (England) Regulations 2012.

Having considered an officer report and a presentation by the Cabinet

Member for Finance and Resources, Councillor Amanda De Ryk, the Mayor

and Cabinet agreed that:

(1) the Business Rates Revaluation Support Scheme (Revaluation Support)

be approved for 2019/20 and 2020/21 with some minor changes (see

paragraph 6.1.8) in accordance with the Council’s powers under s47 of the

Local Government Finance Act 1988;

(2) the Retail Discount Scheme for 2019/20 and 2020/21 be approved

pursuant to the Council’s powers under s47 of the Local Government Finance

Act 1988.

(3) the s151 Finance Officer be authorised to implement the two schemes

detailed so that the agreed discretionary discounts for business rates can be

awarded in compliance with the scheme criteria.

Having considered an officer report and a presentation by the Cabinet

Member for Finance and Resources, Councillor Amanda De Ryk, the Mayor

and Cabinet for the reasons set out in the report by a vote of 9-0:

RESOLVED that:

(1) the Business Rates Revaluation Support Scheme (Revaluation Support)

be approved for 2019/20 and 2020/21 with some minor changes (see

paragraph 6.1.8) in accordance with the Council’s powers under s47 of the

Local Government Finance Act 1988;

(2) the Retail Discount Scheme for 2019/20 and 2020/21 be approved

pursuant to the Council’s powers under s47 of the Local Government Finance

Act 1988.

(3) the s151 Finance Officer be authorised to implement the two schemes

detailed so that the agreed discretionary discounts for business rates can be

awarded in compliance with the scheme criteria.

Having considered an officer report and a presentation by the Cabinet

Member for Finance and Resources, Councillor Amanda De Ryk, the Mayor

and Cabinet agreed that the report be approved and forwarded to the Public

Accounts Select Committee.

Having considered an officer report and a presentation by the Cabinet

Member for Finance and Resources, Councillor Amanda De Ryk, the Mayor

and Cabinet for the reasons set out in the report by a vote of 9-0:

RESOLVED thaagreed that the report be approved and forwarded to the

Public Accounts Select Committee.

Having considered an officer report and a presentation by the Cabinet

Member for School Performance, Councillor Chris Barnham, the Mayor and

Cabinet agreed that:

(1) the information concerning the recommended nominated governors in

Appendix 1 be noted;

(2) the persons set out below be nominated as local authority governors.

Miss. Adeola Fatiregun       Trinity

Mr. Sid Hughes                    Deptford Green

Having considered an officer report and a presentation by the Cabinet

Member for School Performance, Councillor Chris Barnham, the Mayor and

Cabinet having considered the information supplied on each nomination:

RESOLVED that:

(1) the information concerning the recommended nominated governors in

Appendix 1 be noted;

(2) the persons set out below be nominated as local authority governors.

Miss. Adeola Fatiregun       Trinity

Mr. Sid Hughes                    Deptford Green

Approved.

RESOLVED that in accordance with Regulation 4(2)(b) of the Local

Authorities (Executive Arrangements) (Meetings and Access to

Information)(England) Regulations 2012 and under Section 100(A)(4) of the

Local Government Act 1972, the press and public be excluded from the

meeting for the following items of business on the grounds that they involve

the likely disclosure of exempt information as defined in paragraph 3, of Part 1

of Schedule 12(A) of the Act, and the public interest in maintaining the

exemption outweighs the public interest in disclosing the information

15.       Excalibur Phase 3 enabling works

16.       Re-Procurement of Framework for Tier 4 Services

17.       Facilities Management Contract – Update

18.       Contract Award Report New Woodlands School

19.       Watergate School Expansion Contract Award

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Housing, Councillor Paul Bell, the Mayor and Cabinet

agreed that:

(1) the Council increases the underwriting of L&Q’s cost of enabling works

including disconnection of services, asbestos removal, security and demolition

up from the sum agreed on 11 July 2018 to a stated higher figure - pending

Phase 3 becoming unconditional (in accordance with the development

agreement) allowing the land to transfer for the continued development;

(2) there be an increase in the Phase 3 budget; and

(3) the budget and programme update be noted.

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Housing, Councillor Paul Bell, the Mayor and Cabinet

for the reasons set out in the report by a vote of 9-0:

RESOLVED that:

(1) the Council increases the underwriting of L&Q’s cost of enabling works

including disconnection of services, asbestos removal, security and demolition

up from the sum agreed on 11 July 2018 to a stated higher figure - pending

Phase 3 becoming unconditional (in accordance with the development

agreement) allowing the land to transfer for the continued development;

(2) there be an increase in the Phase 3 budget; and

(3) the budget and programme update be noted.

Having considered a confidential officer report, and a presentation by the

Deputy Mayor, the Mayor and Cabinet agreed that:

(1) the Re-procurement of the framework agreement for Tier 4 Services for

Alcohol and Substance Misuse. (Adults) for a period of 4 years be approved,

at a stated maximum value;

(2) the use of the agreed 2020-21 Public Health Grant funded budget

allocation for 2020-21 be approved; and

(3) a maximum spend for the duration of the 4 years of the contract be noted.

Having considered a confidential officer report, and a presentation by the

Deputy Mayor, the Mayor and Cabinet for the reasons set out in the report by

a vote of 9-0:

RESOLVED that:

(1) the Re-procurement of the framework agreement for Tier 4 Services for

Alcohol and Substance Misuse. (Adults) for a period of 4 years be approved,

at a stated maximum value;

(2) the use of the agreed 2020-21 Public Health Grant funded budget

allocation for 2020-21 be approved; and

(3) a maximum spend for the duration of the 4 years of the contract be noted.

Having considered an officer report and a presentation by the Cabinet

Member for Finance and Resources, Councillor Amanda De Ryk, the Mayor

and Cabinet agreed that:

(1) the insourcing of services following the mutual agreement to terminate the

planned preventative maintenance and reactive repairs contract with Kier be

noted;

(2) the current transitional arrangement and the proposed service delivery

model, including both self-delivered and bought in services for the delivery of

FM services in future be noted;

(3) the procurement of the detailed contracts to deliver specialist services be

approved;

(4) note be taken that the Single Tender Action (STA) approved on 7

November 2018 for the supply chain of Kier to be contracted directly with LB

Lewisham for an interim period to 31 March 2019, was extended by the

Executive Director for Resources and Regeneration to 31 December 2019, to

allow the procurement of specialist services to takeplace.

Having considered an officer report and a presentation by the Cabinet

Member for Finance and Resources, Councillor Amanda De Ryk, the Mayor

and Cabinet for the reasons set out in the report by a vote of 9-0:

RESOLVED that:

(1) the insourcing of services following the mutual agreement to terminate the

planned preventative maintenance and reactive repairs contract with Kier be

noted;

(2) the current transitional arrangement and the proposed service delivery

model, including both self-delivered and bought in services for the delivery of

FM services in future be noted;

(3) the procurement of the detailed contracts to deliver specialist services be

approved;

(4) note be taken that the Single Tender Action (STA) approved on 7

November 2018 for the supply chain of Kier to be contracted directly with LB

Lewisham for an interim period to 31 March 2019, was extended by the

Executive Director for Resources and Regeneration to 31 December 2019, to

allow the procurement of specialist services to takeplace.

Having considered a confidential officer report and a presentation by the

Cabinet Member for School Performance, Councillor Chris Barnham, the

Mayor and Cabinet agreed that:

(1) the tender process recently undertaken for the New Woodlands school

remodelling project be noted;

(2) the revised programme for delivery of the project be noted;

(3) an increase in the overall project budget by a stated sum be approved in

light of the revised timescales and phased approach to the project set out;

(4) the award of a construction works contract to Savoy Developments Ltd

for a stated contract value be approved to complete phase 2 of the

remodelling works at New Woodlands school project; and

(5) a variation to the Tibbald Campbell Reith multi-disciplinary consultancy

contract be approved increasing the stated total value.

Having considered a confidential officer report and a presentation by the

Cabinet Member for School Performance, Councillor Chris Barnham, the

Mayor and Cabinet for the reasons set out in the report by a vote of 9-0:

RESOLVED that:

(1) the tender process recently undertaken for the New Woodlands school

remodelling project be noted;

(2) the revised programme for delivery of the project be noted;

(3) an increase in the overall project budget by a stated sum be approved in

light of the revised timescales and phased approach to the project set out;

(4) the award of a construction works contract to Savoy Developments Ltd

for a stated contract value be approved to complete phase 2 of the

remodelling works at New Woodlands school project; and

(5) a variation to the Tibbald Campbell Reith multi-disciplinary consultancy

contract be approved increasing the stated total value.

Having considered a confidential officer report and a presentation by the

Cabinet Member for School Performance, Councillor Chris Barnham, the

Mayor and Cabinet agreed that:

(1) the tender process recently undertaken to appoint a Design and Build

contractor to deliver the Watergate School expansion project be noted;

(2) the overall project budget for the Watergate expansion project be noted

and remains the same as the previously approved budget;

(3) the programme for delivery of the works set out be noted and that the

delay in availability of the new places until 2021 will require mitigation works

as set out; and

(4) the award of a Pre-Construction Services Agreement to Geoffrey Osborne

Limited for a stated contract value be approved to complete Stage 1 of the

Watergate School expansion project, on the understanding that a further

report be brought to Mayor & Cabinet to award the Stage 2 construction

contract once the Pre-Construction Services are complete.

Having considered a confidential officer report and a presentation by the

Cabinet Member for School Performance, Councillor Chris Barnham, the

Mayor and Cabinet for the reasons set out in the report by a vote of 9-0:

RESOLVED that:

(1) the tender process recently undertaken to appoint a Design and Build

contractor to deliver the Watergate School expansion project be noted;

(2) the overall project budget for the Watergate expansion project be noted

and remains the same as the previously approved budget;

(3) the programme for delivery of the works set out be noted and that the

delay in availability of the new places until 2021 will require mitigation works

as set out; and

(4) the award of a Pre-Construction Services Agreement to Geoffrey Osborne

Limited for a stated contract value be approved to complete Stage 1 of the

Watergate School expansion project, on the understanding that a further

report be brought to Mayor & Cabinet to award the Stage 2 construction

contract once the Pre-Construction Services are complete.

The meeting closed at 7.33pm