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Council meetings

Agenda, decisions and minutes

Contact: Kevin Flaherty 0208 3149327 

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Items
No. Item

1.

Declaration of Interests pdf icon PDF 208 KB

Decision:

Councillor Slater declared a personal interest in Item 14 as a member of

CAMRA.

Minutes:

Councillor Slater declared a personal interest in Item 14 as a member of

CAMRA.

2.

Minutes pdf icon PDF 25 KB

Additional documents:

Decision:

Approved.

Minutes:

RESOLVED that the minutes of the meetings held on February 13 2019 and

March 13 2019 be confirmed and signed as a correct record.

3.

Matters Raised by Scrutiny and other Constitutional Bodies pdf icon PDF 26 KB

Additional documents:

Decision:

Lewisham Homes Article Amendment

 

Councillor Brown presented the OSBP call-in which was responded to by Councillor Bell.

 

RESOLVED that the decisions taken on March 13 in respect of the Lewisham Homes Article Amendment be confirmed.

 

Place Ladywell

 

Councillor Brown presented the OSBP call-in which was responded to by the Mayor.

 

RESOLVED that the recommendation 2.6 in the Place Ladywell report be amended by replacing ‘Council Social Homes’ with ‘London Affordable Rent’.

Minutes:

Lewisham Homes Article Amendment

 

Councillor Bill Brown presented the call-in confirming Business Panel

members believed the amendment was perceived to be mainly for the

convenience of elected members and not related to any aim to improve the

governance of Lewisham Homes.

 

Councillor Paul Bell responded by stating he supported the original

recommendations as he believed the amendment created more opportunities

for residents to sit on a board where the input of committed people was vital.

 

Cllr Bell acknowledged the original report could have been clearer, as use of

the term ‘Tenant’ gave the slightly misleading and confusing impression that

this was exclusive of leaseholders. Cllr Bell proposed that the report should

be revised as follows:

 

3) Seven Board Members shall be Resident Board Members

5) No more than eight Board members shall be Residents

6) No more than two Resident Board Members shall be Leaseholders

 

The Mayor supported the revisions and said he did not believe Councillors

should be precluded from membership of the Lewisham Homes Board.

 

RESOLVED that subject to the proposed revisions, the decisions taken on

March 13 in respect of the Lewisham Homes Article Amendment be

confirmed.

 

Place Ladywell

 

Councillor Brown presented the OSBP call-in which was responded to

positively by the Mayor who proposed that the suggestion made be accepted

completely.

 

RESOLVED that the recommendation 2.6 in the Place Ladywell report be amended by replacing ‘Council Social Homes’ with ‘London Affordable Rent’.

4.

Outstanding Scrutiny Matters pdf icon PDF 114 KB

Decision:

Noted.

Minutes:

RESOLVED that the report be noted.

5.

Catford Regeneration Partnership Ltd Business Plan pdf icon PDF 39 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet agreed that:

 

(1) the contents of the 2019/20 Business Plan for the Catford Regeneration

Partnership Limited (CRPL) be approved;

 

(2) the proposed budget to deliver the Business Plan be approved;

 

(3) the Business Plan and budget be referred to the next available Council

meeting for Council to endorse.

Minutes:

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet, for the reasons set out in the report, by a vote of 9-0:

 

RESOLVED that:

 

(1) the contents of the 2019/20 Business Plan for the Catford Regeneration

Partnership Limited (CRPL) be approved;

 

(2) the proposed budget to deliver the Business Plan be approved;

 

(3) the Business Plan and budget be referred to the next available Council

meeting for Council to endorse.

6.

Catford Regeneration Partnership Ltd - Directors pdf icon PDF 182 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet agreed that:

 

(1) the report at Appendix 1 referred by the Constitution Working Party (CWP)

on 20 March 2019 and the tabled addendum produced by the Constitution

Working Party, be received;

 

(2) an additional non-executive director be appointed to CRPL to be reported

to Council following discussion in another place; and

 

(3) the appointment be made with the same Director’s Mandate and indemnity

as apply to the existing directors.

Minutes:

Having considered an officer report, and a presentation by the Mayor, the

Mayor and Cabinet, for the reasons set out in the report, by a vote of 9-0:

 

RESOLVED that:

 

(1) the report at Appendix 1 referred by the Constitution Working Party (CWP)

on 20 March 2019 and the tabled addendum produced by the Constitution

Working Party, be received;

 

(2) an additional non-executive director be appointed to CRPL to be reported

to Council following discussion in another place; and

 

(3) the appointment be made with the same Director’s Mandate and indemnity

as apply to the existing directors.

7.

Local Safeguarding Partnership Future Arrangements pdf icon PDF 66 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for School Performance and Children’s Services, Councillor Chris

Barnham, the Mayor and Cabinet agreed that:

 

(1) the legal requirement for the Council to replace the Lewisham

Safeguarding Children Board (LSCB) with new Multi Agency Safeguarding

Arrangements be noted; and

 

(2) the proposed Multi Agency Safeguarding Arrangements outlined be

approved for full implementation from September 2019.

 

Minutes:

Having considered an officer report, and a presentation by the Cabinet

Member for School Performance and Children’s Services, Councillor Chris

Barnham, the Mayor and Cabinet, for the reasons set out in the report, by a vote of 9-0:

 

RESOLVED that:

 

(1) the legal requirement for the Council to replace the Lewisham

Safeguarding Children Board (LSCB) with new Multi Agency Safeguarding

Arrangements be noted; and

 

(2) the proposed Multi Agency Safeguarding Arrangements outlined be

approved for full implementation from September 2019.

 

8.

Parking Policy update and response to SDSC Select Committee pdf icon PDF 155 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for Parks, Neighbourhood & Transport, Councillor Brenda Dacres,

the Mayor and Cabinet agreed that:

 

(1) the Mayor approves a public consultation to take place in 2019 on the

proposed updates to the parking policy; and

 

(2) the response made to the comments of the Sustainable Development

Select Committee be endorsed and reported back to the Select Committee.

Minutes:

Councillor Brenda Dacres presented the report and highlighted the role the

proposed policy would play in efforts to reduce air pollution.

 

Councillor Joe Dromey welcomed the report highlighting the need for behaviour change which he felt could be encouraged by an appropriate charging policy and he underlined the links between the proposals and the Climate Emergency which had recently been declared by the Council.

 

The Mayor said excellent work had been undertaken and he believed the

proposals were bold and radical and would provide a tool with leverage in

efforts to improve air quality. The promotion of cycling, more use of public

transport, and other strategies could all help to reduce the need for car journeys especially near schools.

 

Having considered an officer report, and a presentation by the Cabinet

Member for Parks, Neighbourhood & Transport, Councillor Brenda Dacres,

the Mayor and Cabinet, for the reasons set out in the report, by a vote of 9-0

 

RESOLVED that:

 

(1) the Mayor approves a public consultation to take place in 2019 on the

proposed updates to the parking policy; and

 

(2) the response made to the comments of the Sustainable Development

Select Committee be endorsed and reported back to the Select Committee.

9.

Amendment to Governance Arrangements for Capital Letters (London) Ltd pdf icon PDF 144 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Paul Bell, the Mayor and Cabinet agreed that:

 

(1) the amended Articles of Association for Capital Letters (London) Ltd be

approved;

 

(2) the amended Members Agreement for Capital Letters (London) Ltd be

approved;

 

(3) Cllr Paul Bell be appointed to be the Council’s Representative on the

Borough’s Representative Body for Capital Letters (London) Ltd;

 

(4) the policy for the appointment of Company Directors set out be approved

and authority be delegated to the Executive Director for Customer Services to

agree the identity of the sub-regional Director for the South East sub-region

with the London Borough of Southwark; and

 

(5) the amended Officers' Mandate and Governance Guide be approved and

the proposed arrangements for reporting back to Mayor & Cabinet and

Housing Select Committee be noted.

Minutes:

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Paul Bell, for the reasons set out in the

report, by a vote of 9-0

 

RESOLVED that:

 

(1) the amended Articles of Association for Capital Letters (London) Ltd be

approved;

 

(2) the amended Members Agreement for Capital Letters (London) Ltd be

approved;

 

(3) Cllr Paul Bell be appointed to be the Council’s Representative on the

Borough’s Representative Body for Capital Letters (London) Ltd;

 

(4) the policy for the appointment of Company Directors set out be approved

and authority be delegated to the Executive Director for Customer Services to

agree the identity of the sub-regional Director for the South East sub-region

with the London Borough of Southwark; and

 

(5) the amended Officers' Mandate and Governance Guide be approved and

the proposed arrangements for reporting back to Mayor & Cabinet and

Housing Select Committee be noted.

10.

Ward Boundary Review pdf icon PDF 35 KB

Additional documents:

Decision:

Having considered an officer report and a presentation by the Deputy Mayor,

Councillor Chris Best, the Mayor and Cabinet agreed that:

 

(1) the draft submission be approved;

 

(2) the draft submission be referred to Council for approval at the meeting on

Wednesday 3 April 2019; and

 

(3) when the LGBC has agreed the number of councillors for the London

Borough of Lewisham, a further report on proposed warding patterns be

referred to members.

Minutes:

The Deputy Mayor confirmed that the Council was asking that a Mayor and 54

Councillors be retained in the submission.

 

Having considered an officer report and a presentation by the Deputy Mayor,

Councillor Chris Best, the Mayor and Cabinet for the reasons set out in the

report, by a vote of 9-0

 

RESOLVED that:

 

(1) the draft submission be approved;

 

(2) the draft submission be referred to Council for approval at the meeting on

Wednesday 3 April 2019; and

 

(3) when the LGBC has agreed the number of councillors for the London

Borough of Lewisham, a further report on proposed warding patterns be

referred to members.

11.

Local Democracy Review pdf icon PDF 76 KB

Additional documents:

Decision:

Having considered an officer report and a presentation by the Cabinet

Member for Democracy, Refugees and Accountability, Councillor Kevin

Bonavia, the Mayor and Cabinet agreed that:

 

(1) the recommendations of the Local Democracy Review Working Group as

outlined be endorsed (with particular reference to those recommendations on

matters reserved to the executive); and

 

(2) the report be referred to Council for agreement and endorsement.

Minutes:

The Review was presented by Councillor Bonavia who acknowledged a good

start had been made but that there was an ongoing need for a Local

Democracy Working Group. Some improvements such as the collegial

approach to decision making at Mayor & Cabinet had already been made but

there was still massive scope to seek the views of representative groups

across the borough especially given the consultation response which was

mainly secured from older white residents.

 

The Mayor acknowledged that not all groups in the borough had been heard

from as of yet but that he believed the recommendations had the potential to

make a real difference to local democracy.

 

Having considered an officer report and a presentation by the Cabinet

Member for Democracy, Refugees and Accountability, Councillor Kevin

Bonavia, the Mayor and Cabinet for the reasons set out in the report, by a

vote of 9-0

 

RESOLVED that:

 

(1) the recommendations of the Local Democracy Review Working Group as

outlined be endorsed (with particular reference to those recommendations on

matters reserved to the executive); and

 

(2) the report be referred to Council for agreement and endorsement.

12.

Annual Lettings Plan 2019-20 pdf icon PDF 145 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Paul Bell, the Mayor and Cabinet agreed that:

 

(1) the lettings outcomes for 2017/18 and 2018/19 to date be noted; and

 

(2) the proposed Lettings Plan for 2019/20 set out in Appendix 1 be approved.

Minutes:

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Paul Bell, the Mayor and Cabinet for the

reasons set out in the report, by a vote of 9-0

 

RESOLVED that:

 

(1) the lettings outcomes for 2017/18 and 2018/19 to date be noted; and

 

(2) the proposed Lettings Plan for 2019/20 set out in Appendix 1 be approved.

13.

CCTV Monitoring pdf icon PDF 148 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for Safer Communities, Councillor Joani Reid, the Mayor and Cabinet

agreed that the procurement of a supplier to operate the CCTV control room.

be commenced and authority be delegated to the Executive Director for

Community Services to take decisions on the procurement route for the new

CCTV operating contract and for the shortlisting of bidders for the second

stage of the OJEU procurement, noting that the annual funding available for

the new contract is £323.000 which includes a recharge of £40,000 pa for

monitoring of cameras on housing estates.

Minutes:

Having considered an officer report, and a presentation by the Cabinet

Member for Safer Communities, Councillor Joani Reid, the Mayor and Cabinet

for the reasons set out in the report, by a vote of 9-0

 

RESOLVED that: the procurement of a supplier to operate the CCTV control

room be commenced and authority be delegated to the Executive Director for

Community Services to take decisions on the procurement route for the new

CCTV operating contract and for the shortlisting of bidders for the second

stage of the OJEU procurement, noting that the annual funding available for

the new contract is £323.000 which includes a recharge of £40,000 pa for

monitoring of cameras on housing estates.

14.

Comments of the Sustainable Development Select Committee on fire safety in tall buildings pdf icon PDF 123 KB

Decision:

Having considered an officer report, the Mayor and Cabinet agreed that the

Committee’s comments be noted, and that the Executive Director for

Resources and Regeneration be asked to provide a response.

Minutes:

Having considered an officer report, the Mayor and Cabinet:

 

RESOLVED that the Committee’s comments be noted, and that the Executive

Director for Resources and Regeneration be asked to provide a response.

15.

Comments of the Sustainable Development Select Committee on pubs pdf icon PDF 168 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Vice-Chair of

the Sustainable Development Select Committee, the Mayor and Cabinet

agreed that the Committee’s comments be noted, and that the Executive

Director for Resources and Regeneration and the Interim Head of Planning be

asked to provide a response.

Minutes:

The referral was presented by Councillor Patrick Codd, the Vice-Chair of

the Sustainable Development Select Committee and Mayor’s night time

economy champion who explained his role and expressed his support for an

expanding night time economy offer.

 

Having considered an officer report, and a presentation by the Vice-Chair of

the Sustainable Development Select Committee, the Mayor and Cabinet

 

RESOLVED that the Committee’s comments be noted, and that the Executive

Director for Resources and Regeneration and the Interim Head of Planning be

asked to provide a response.

16.

Comments of the Sustainable Development Select Committee on the New Cross framework and station opportunity study pdf icon PDF 123 KB

Decision:

Having considered an officer reports, the Mayor and Cabinet agreed that the

Committee’s comments be noted, and that the Executive Director for

Resources and Regeneration be asked to provide a response.

Minutes:

Having considered an officer report, the Mayor and Cabinet:

 

RESOLVED that the Committee’s comments be noted, and that the Executive

Director for Resources and Regeneration be asked to provide a response.

17.

Comments of the Sustainable Development Select Committee on the planning annual monitoring report pdf icon PDF 126 KB

Decision:

Having considered an officer reports, the Mayor and Cabinet agreed that the

Committee’s comments be noted, and that the Executive Director for

Resources and Regeneration be asked to provide a response.

Minutes:

Having considered an officer reports, the Mayor and Cabinet:

 

RESOLVED that the Committee’s comments be noted, and that the Executive

Director for Resources and Regeneration be asked to provide a response.

18.

Safer Stronger Communities Select Committee referral LGBT Provision pdf icon PDF 114 KB

Decision:

Having considered an officer report, and a presentation by the Vice Chair of

the Select Committee, the Mayor and Cabinet agreed that the Committee’s

comments be noted, and the recommendation considered in another setting.

Minutes:

Having considered an officer report, and a presentation by the Vice Chair of

the Select Committee, the Mayor and Cabinet:

 

RESOLVED that the Committee’s comments be noted, and the

recommendation considered in another setting.

19.

Exclusion of Press and Public pdf icon PDF 26 KB

Decision:

Agreed.

Minutes:

RESOLVED that in accordance with Regulation 4(2)(b) of the Local

Authorities (Executive Arrangements) (Meetings and Access to

Information)(England) Regulations 2012 and under Section 100(A)(4) of the

Local Government Act 1972, the press and public be excluded from the

meeting for the following items of business on the grounds that they involve

the likely disclosure of exempt information as defined in paragraph 3, of Part 1

of Schedule 12(A) of the Act, and the public interest in maintaining the

exemption outweighs the public interest in disclosing the information

 

19.       New Homes Programme

 

20.       Occupational Health Service and Employee Assistance Programme

20.

New Homes Programme

Decision:

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Housing, Councillor Paul Bell, the Mayor and Cabinet

agreed that:

 

(1) the programme for the delivery of the units be noted; and

 

(2) a stated expenditure be approved to fund the feasibility work to progress

schemes to the end of RIBA Stage 1.

Minutes:

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Housing, Councillor Paul Bell, the Mayor and Cabinet, for

the reasons set out in the report, by a vote of 7-0,

 

RESOLVED that

 

(1) the programme for the delivery of the units be noted; and

 

(2) a stated expenditure be approved to fund the feasibility work to progress

schemes to the end of RIBA Stage 1.

21.

Occupational Health Service and Employee Assistance Programme

Decision:

Having considered a confidential officer report, and a presentation by the

Deputy Mayor, the Mayor and Cabinet agreed that:

 

(1) an extension of the current Occupational Health Services contract be

awarded to People Asset Management Limited (PAM) for 1 year from 1

September 2019 to 31 August 2020 at a stated approximate cost to the

Council (including Schools);

 

(2) proceeding with a process to obtain a contractor to deliver the

Occupational Health Service including an Employee Assistance Program

(EAP), for a period of 3 years with the option to extend for a further 2 years,

be approved; and

 

(3) authority be delegated to the Executive Director Resources and

Regeneration to decide on whether the appropriate route to obtain a

contractor is through a framework agreement or an open tender route.

Minutes:

Having considered a confidential officer report, and a presentation by the

Deputy Mayor, the Mayor and Cabinet for the reasons set out in the report, by

a vote of 9-0,

 

RESOLVED that:

 

(1) an extension of the current Occupational Health Services contract be

awarded to People Asset Management Limited (PAM) for 1 year from 1

September 2019 to 31 August 2020 at a stated approximate cost to the

Council (including Schools);

 

(2) proceeding with a process to obtain a contractor to deliver the

Occupational Health Service including an Employee Assistance Program

(EAP), for a period of 3 years with the option to extend for a further 2 years,

be approved; and

 

(3) authority be delegated to the Executive Director Resources and

Regeneration to decide on whether the appropriate route to obtain a

contractor is through a framework agreement or an open tender route.

 

The meeting closed at 7.24pm.