Agenda and minutes

None received.

RESOLVED that the minutes of the open meeting held on 6 February 2019 be confirmed and signed as a correct record.

RESOLVED that the report be noted.

Comments of the Overview & Scrutiny Committee on Legal Advice pertaining to Cabinet Member Question and Answer sessions.

            Comments of the Overview & Scrutiny Committee on Procurement Procedures.

            Having considered two officers reports, the Mayor and Cabinet agreed that:

i.              the Committee’s comments be noted.

ii.            the Head of Law be asked to provide responses.

Councillor Bonavia introduced the report stating that he was proud to note that present at the meeting were 3 Young Mayors, and their advisers, who had been participating fully in the Council’s Democracy process. He added that 58% young people voted at this year’s Young Mayor Elections, and the Young Mayor had helped with the Council’s Democracy Review and he looked forward to continue working with them.

The outgoing Young Mayor, Laurelle Henry informed Members that she felt honoured to be representing Lewisham at national events like the Royal Wedding, and international visits. She and her Advisers highlighted the important work they had done during their term of office and presented their budget proposals.

Councillor Dromey thanked the Young Mayor and her Advisers for their Presentation, telling them that their ideas were very good, especially the Lewisham Alumni program which he thought would be an effective transformation process. He mentioned the Future First program which encouraged young people from State Schools to go back to their schools and speak to the current pupils, about their life as a young adult. This he said encouraged their young counterparts, and schemes like the Apprenticeship could be promoted at these events.

Councillor Barnham concurred with Councillor Dromey, adding that as Cabinet Member for School Performance & Children’s Social Care he was pleased with the proposals, especially the Alumni program.

The Mayor asked the Young Mayor what she had learnt throughout her term and was told that she was now confident in communicating to people, and would now like to be a Mentor and role model to young people. The Mayor thanked The Young Mayor and her Advisers for the presentation.

Having considered an officer report and a presentation by the Cabinet Member for Democracy, Refugees and Accountability, Councillor Kevin Bonavia, and the outgoing Young Mayor, Laurelle Henry and her advisors, the Mayor and Cabinet, for reasons set out in the report, voted by a vote of 9-0:

RESOLVED that the following the Young Mayor’s budget proposal be agreed as follows:

(i)            Continuing the roll out of the Curriculum for Life

                                             16,000.00.

(ii)          First Aid                                  7,000.00

(iii)         Enterprise and Showcase  -   2,000.00

TOTAL                                  25,000.00

Having considered an officer report, and a presentation by the Cabinet Member for Housing, the Mayor and Cabinet for the reasons set out in the report, by a vote of 9-0:

RESOLVED that:

(i)            the amendment to Lewisham Homes article 13 be

approved; and

(ii)          the Council Representative be instructed to sign a

written resolution by the Member of Lewisham Homes giving effect to this change with immediate effect.

In presenting the report Councillor Barnham highlighted that the Council had recently conducted a strategic review of schools governors, and looked at what to consider when using local authority nominations for other positions.

Having considered an officer report, and a presentation by the Cabinet Member for School Performance and Children’s Services, Councillor Chris Barnham, the Mayor and Cabinet for reasons set out in the report, by vote of 9-0:

RESOLVED that:

(1) the information concerning the recommended nominated governors be noted; and

(2) the following persons be nominated as a local authority governor for the schools described:

Mr. Simon Edwards             John Stainer

Ms. Andrea Blower              St John Baptist CE

The report was presented by the Chair of Healthier Communities Select Committee. He highlighted that an adequate replacement was necessary for the Lewisham Disability Coalition to provide the support and Services which is vital to the community. It was noted that Kali Perkins had informed Members of the Select Committee the need for a replacement following the cessation of  the Lewisham Disability Coalition. He asked if it could be funded from within existing Grant Aid funding.

Councillor Best thanked Councillor Muldoon for the presentation stating that a referral had been received from Safer, Stronger Select Committee, and money had been put aside to address this.

The Mayor acknowledged that a referral had been received from Safer and Stronger Select Committee, and proposed that the Executive Director for community Services be asked to prepare a response for the Mayor and Cabinet . The proposal was seconded by Councillor Best.

RESOLVED that the Committee’s comments be noted and the Executive Director for Community Services be asked to provide a response.

In presenting the report Councillor Bell highlighted that he was excited about this project as PLACE/Ladywell would put Lewisham on the map. He said he looked forward to the Council achieving high quality permanent residential homes which would set a benchmark for others.

Councillor Dromey said it was a fantastic project and asked about commercial spaces and the possible provision of decking. It was noted that it was quite early in the process but there was room for flexibility.

Councillor Dacres said she noted it was quite a lengthy consultation and she looked forward to completion. Councillor Barnham asked why resident Ballot was not done, and was told that the GLA guidance was followed but this could be looked at going forward.

Having considered an officer report, and a presentation by the Cabinet Member for Housing, the Mayor and Cabinet for the reasons set out in the report, by a vote of 9-0:

RESOLVED that:

(1) the rationale and outline proposals for comprehensive redevelopment of the site in line with those set out be noted;

(2) a budget set out in the confidential report be approved to progress plans to redevelop the site to RIBA Stage 3 and submit a planning application;

(3) officers consult with local residents, ward councillors, local amenity groups and other relevant stakeholders about the Council’s intention to redevelop the Ladywell Leisure centre site;

(4) no Residents’ Ballot will be required as the Place/Ladywell homes are being relocated rather than demolished;

(5) authority be delegated to the Executive Director for Customer Services to consider the outcome of the consultation and to approve the submission of the final redevelopment proposals for planning permission, subject to not less than 50% of the homes within the development being Council Social homes;

(6) subject to planning permission for the development being approved, a report setting out the proposals for procuring the development, together with a budget for the construction of development be presented to Mayor and Cabinet for approval;

(7) Officers explore options to relocate the PLACE Ladywell Building and present recommendations back to Mayor and Cabinet in due course for approval; and

(8) submission of a planning application to temporarily extend the PLACE/Ladywell de-mountable building be approved.

(9) funds be made available to pay for the technical and professional expertise required to submit a planning application.

RESOLVED that in accordance with Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information)(England) Regulations 2012 and under Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in paragraph 3, of Part 1 of Schedule 12(A) of the Act, and the public interest in maintaining the exemption outweighs the public interest in disclosing the information

            11.       Approval for budget to start redevelopment plans at PLACE/Ladywell site part 2

12.       Sexual Health services contract extension

13.       Extra Care Housing Support Contract Award for Conrad Court, Marine Wharf, Deptford

14.       Extension of Youth First Contract

15.       Longfield Crescent

16.       Use of s106 funding to refurbish and reconfigure Waldron Health Centre

17.       Residential Portfolio Acquisitions

Having considered an open and a confidential officer report, including an amended appendix 1, and a presentation by the Cabinet Member for Housing, Councillor Paul Bell, the Mayor and Cabinet for the reasons set out in the report by a vote of 9-0:agreed that:

RESOLVED that:

(1) the rationale and outline proposals for comprehensive redevelopment of the site in line with those set out be noted;

(2) a budget set out in the confidential report be approved to progress plans to redevelop the site to RIBA Stage 3 and submit a planning application;

(3) officers consult with local residents, ward councillors, local amenity groups and other relevant stakeholders about the Council’s intention to redevelop the Ladywell Leisure centre site;

(4) no Residents’ Ballot will be required as the Place/Ladywell homes are being relocated rather than demolished;

(5) authority be delegated to the Executive Director for Customer Services to consider the outcome of the consultation and to approve the submission of the final redevelopment proposals for planning permission, subject to not less than 50% of the homes within the development being Council Social homes;

(6) subject to planning permission for the development being approved, a report setting out the proposals for procuring the development, together with a budget for the construction of development be presented to Mayor and Cabinet for approval;

(7) Officers explore options to relocate the PLACE Ladywell Building and present recommendations back to Mayor and Cabinet in due course for approval; and

(8) submission of a planning application to temporarily extend the PLACE/Ladywell de-mountable building be approved.

(9) funds be made available to pay for the technical and professional expertise required to submit a planning application.

Having considered a confidential officer report and a presentation by the Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet, for the reasons set out in the report by a vote of 9-0:

RESOLVED that: that the extension of the contract with Lewisham & Greenwich Trust for the provision of integrated sexual health services for a further 3 years from 1 April 2019, to 31st March 2022 at a cost of no more than a stated sum be approved.

Having considered a confidential officer report and a presentation by the Deputy Mayor, Councillor Chris Best, the Mayor and Cabinet for reasons set out in the report by a vote of 9-0:

RESOLVED that:

(1) the award of contract for the provision of Extra Care and preventative support services at Conrad Court with Notting Hill Genesis for three years with the option to further extend for two years be approved;

(2) authority be delegated to the Executive Director for Community Services to negotiate directly with Notting Hill Genesis on terms of a contract for Extra Care and preventative support services and to award a contract based on the financial parameters set out and a maximum financial envelope of a stated amount at 18/19 prices;

(3) should the contract value increase from the Lewisham hourly rate applied to extra care services, as set out, Mayor and Cabinet approval will be sought. 

Having considered a confidential officer report, including a tabled amendment, and a presentation by the Cabinet Member for School Performance and Children’s Services, Councillor Chris Barnham, the Mayor and Cabinet for reasons set out in the report by a vote of 9-0:

RESOLVED that:

 (1) the current Youth Service contract with Youth First be extended and varied from 01/09/2019 to 31/3/2020 at a stated total cost;

(2) the provisions around pensions and redundancy liability provided by the Council for the existing contract be maintained for the period of the extension. Any procurement for services from 01/04/20 will remove this liability from the Council.

Having considered a confidential officer report, and a presentation by the Cabinet Member for Housing, Councillor Paul Bell, the Mayor and Cabinet for reasons set out in the report by a vote of 9-0:

RESOLVED that:

(1) the disputes around the contract be noted;

(2) authority be given  to settle Mid’s claims for a stated figure;

(3) authority be delegated to the Head of Law and section 151 officer to negotiate and finalise the settlement package; and

(4) If it proves not possible to settle the matter for the stated figure, authority be delegated to the Head of Law and Section 151 officer to negotiate and finalise a settlement for a figure of up to a stated figure.

Having considered a confidential officer report and a presentation by the Mayor, the Mayor and Cabinet for reasons set out in the report by a vote of 9-0:

RESOLVED that:

(1) the allocation of S106 health funds to refurbish and reconfigure the Waldron Health Centre at New Cross be approved; and 

(2) the proposed governance arrangements and scheme of delegation be approved for all future PIDs related to this allocation of S106 health funds for the Waldron Health Centre.

Having considered a confidential officer report, and a presentation by the Cabinet Member for Housing, Councillor Paul Bell, the Mayor and Cabinet for reasons set out in the report by a 9-0:

RESOLVBED that:

(1) the acquisition by the Council pursuant to its powers under Section 120(1)(a) of the Local Government Act 1972 and/or Section 1 of the Localism Act 2011 of a portfolio currently comprising 120 residential properties from Hyde Housing Association for a maximum purchase price, including fees and other acquisition costs, of a stated value be approved;

(2) the acquisition be dealt with in tranches and authority be delegated to the Acting Chief Finance Officer, in consultation with the Executive Director for Customer Services, Assistant Director Regeneration and Place (Interim) to agree any changes to the numbers and location of properties in the portfolio delivered in later tranches as referred to with the objective of maximising the number of Lewisham properties acquired, subject to the total acquisition costs not exceeding the stated value;£45.7m;

(3) authority be delegated to the Acting Chief Finance Officer to agree the final funding arrangements for the acquisition on the basis set out;

(4) authority be delegated to the Acting Chief Finance Officer, in consultation with the Executive Director for Customer Services, Assistant Director Regeneration and Place (Interim) and the Head of Law, to agree the final terms of the acquisition and all associated documentation;

(5) the proposals to acquire the properties for the use set out be approved and authority be delegated to the Executive Director for Customer Services to agree the final arrangements; and

(6)  Ashmore Financial Limited be engaged to act on the Council’s behalf on the terms set out, for fees not exceeding 0.5% of the purchase price.

The meeting closed at 7:30pm