Agenda, decisions and minutes

Councillor Janet Daby declared a personal interest in Item 5 as Chair of the

Trustees Steering Group for Goldsmiths Community Centre.

RESOLVED that the minutes of the meeting held on October 21 be confirmed

and signed as a correct record subject to the following typographical

corrections to Minute 277(5):

b) Wild Goose Drive, Telegraph Hill

i) Honor Oak Community & Youth Centres, Telegraph Hill

Noted.

The Mayor received confirmation that there had been no slippage since the

last report.

RESOLVED that the report be noted.

Decisions made at Mayor and Cabinet on 21 October 2015 – Community

Budget: Establishment of a joint committee between Lambeth, Lewisham and

Southwark

In response to the written request from the Business Panel, the Mayor agreed

that the Head of Law be asked  to ensure a proper framework was set up to

regulate joint committees created as part of Partnership working

arrangements.

Decisions made at Mayor and Cabinet on 21 October 2015 – Lewisham 2020

In response to the written request from the Business Panel, the Mayor

observed the 2020 document was guided by Councillor input and would help

to shape officer savings proposals being additional to existing processes.

Scrutiny would retain its vital role and the new document would serve to

ensure a strategic approach was taken over a longer period rather than taking

an individual year approach.

The Mayor noted the request to establish a new strategic document and

agreed there should be a refreshed Lewisham’s  Community Strategy in the

long term but believed there was insufficient available capacity to undertake

that task immediately. The Mayor noted the request made by the Business

panel and pledged to return to that request at a future date.

Other Scrutiny Matters

Having considered officer reports, the Mayor, agreed that officers be required

to prepare responses to the following submissions by Scrutiny bodies:

Overview & Scrutiny Committee – London Fire Brigade

Overview & Scrutiny Committee – Devolution

Sustainable Developments Select Committee – Publishing Viability

Assessments

Sustainable Developments Select Committee – S106 funds and CIL

Decisions made at Mayor and Cabinet on 21 October 2015 – Community

Budget: Establishment of a joint committee between Lambeth, Lewisham and

Southwark

In response to the written request from the Business Panel, the Mayor agreed

that the Head of Law be asked  to ensure a proper framework was set up to

regulate joint committees created as part of Partnership working

arrangements.

Decisions made at Mayor and Cabinet on 21 October 2015 – Lewisham 2020

In response to the written request from the Business Panel, the Mayor

observed the 2020 document was guided by Councillor input and would help

to shape officer savings proposals, being additional to existing processes.

Scrutiny would retain its vital role and the new document would serve to

ensure a strategic approach was taken over a longer period rather than taking

an individual year approach.

The Mayor noted the request to establish a new strategic document and

agreed there should be a refreshed Lewisham’s  Community Strategy in the

long term but believed there was insufficient available capacity to undertake

that task immediately. The Mayor noted the request made by the Business

panel and pledged to return to that request at a future date.

Other Scrutiny Matters

Having considered officer reports, the Mayor, agreed that officers be required

to prepare responses to the following submissions by Scrutiny bodies:

Overview & Scrutiny Committee – London Fire Brigade

Overview & Scrutiny Committee – Devolution

Sustainable Developments Select Committee – Publishing Viability

Assessments

Sustainable Developments Select Committee – S106 funds and CIL

RESOLVED that:

(1) The Head of Law be asked to prepare a framework to regulate joint

committees created as part of Partnership working arrangements;

(2) The Business Panel referral on Lewisham 2020 be noted;

(3) The Executive Director for Community Services be asked to prepare a

response to the Overview & Scrutiny Committee’s referral on the London Fire

Brigade;

(4) The Executive Director for Resources & Regeneration be asked to prepare

a response to the Overview & Scrutiny Committee’s referral on Devolution;

(5) The Executive Director for Resources & Regeneration be asked to prepare

a response to the Sustainable Development Select Committee’s referral on

Publishing Viability Assessments;

(6) The Executive Director for Resources & Regeneration be asked to prepare

a response to the Sustainable Development Select Committee’s referral on

the use of Section 106 funds and the Community Infrastructure Levy update.

Having considered an officer report, and presentations by the Cabinet

Member for the Third Sector, Councillor Joan Millbank, and 10

representatives on behalf of 6 Community Centres, the Mayor agreed that:

(1) the consultation feedback as summarised in section 6 of the report and

the full submissions in appendices B & B1-3 be noted; and.

(2) the recommendations for each of the 16 community centres:

Barnes Wallis Community Centre: Telegraph Hill Ward

Brandram Rd Community Hall: Blackheath Ward

Champion Hall: Bellingham Ward

Clare Hall: Brockley Ward

Evelyn Community Centre: Evelyn Ward

Ewart Rd Club Room: Crofton Park Ward

Goldsmiths Community Centre: Whitefoot Ward

Honor Oak Community Centre: Telegraph Hill Ward

Lethbridge Club Room: Blackheath Ward

Saville Centre: Rushey Green Ward

Scotney Hall: New Cross Ward

Sedgehill Community Centre: Bellingham Ward

Venner Rd Hall: Sydenham Ward

Wesley Halls: Downham Ward

Woodpecker Community Centre: New Cross Ward

as shown in section 6 of the report be approved and officers be instructed to

proceed to the next stage of implementation.

The report was presented by the Cabinet Member for the Third Sector,

Councillor Joan Millbank, who outlined the consultation process and

confirmed changes had been made to the original proposals following detailed

consideration of the responses received. She also set out the context of

Central Government funding reductions which had impacted on the provision

of all local services. She stressed that the majority of the centres reviewed

would continue to function, either in their current building or in a new building

funded by the provision of new affordable homes. She concluded by

acknowledging the process had not been easy and there was deep personal

attachment to various centres from individuals who had devoted a lot of time

and effort in supporting their local community.

The Executive Director for Community Services’s representative then outlined

the proposals for each centre and explained how the original plan for the

rationalisation of community provision had changed since July 2014. She

clarified that the Honor Oak consultation meeting on September 4 had been

called by the Association rather than the Council and all three Ward

Councillors had been in attendance.

The Mayor was then addressed by ten speakers representing six of the

centres.

Yvonne Peart of the Honor Oak Community Association called upon the

Mayor to reconsider the proposals for her centre and asked that a bid for a

Community Asset Transfer should be entertained.

Kristina Green representing Wesley Halls reinforced their written

representation saying they had no objection to the housing provision as long

as the existing community building was retained. She was supported by Helen

Bashford of Brighter Horizons, one of the Wesley Halls user groups, who said

the existing building was ideal for wheelchair users.

Sarah Hanks, Julia Adam and Celia Holman made a joint presentation on

Brandram Road calling for the retention of their centre. They expressed

interest in agreeing a full repairing lease but said they needed more time to

confirm the arrangement and would be helped by a Council agreement to a

sliding scale lease agreement. Officers indicated they could give further

consideration to a sliding scale agreement.

Jackie Bishop, the Chair of the Pensioners Forum said her group had been

based in the Saville Centre for 9 years and asked the Mayor to reconsider his

proposals, as she did not believe the alternatives identified would be

appropriate. She was supported by Bridget Sam Bailey of the Artful Dodgers,

a self support group for heart disease sufferers who also said identified

alternatives could not be used by her group.

Bishop Justus Mugbeh of the Milton Court TRA pleaded for the retention of

the Woodpecker Community Centre,saying it was a vital community hub in an

area of high deprivation.

Ken Wakeman spoke about the Barnes Wallis Community Centre, explaining

he had been the voluntary unpaid manager there for 11 years and he called

for the retention and expansion of the Centre.

The Mayor then received the views of Councillors Dromey and Best in support

of the officer proposals before considering  ...  view the full minutes text for item 289.

Having considered an officer report, the Mayor, agreed that the views and

recommendations of the Committee set out in the main report at Appendix A

be received and the Executive Director for Resources and Regeneration be

asked to prepare a response to the Review’s recommendations for Mayoral

consideration.

Councillor Kevin Bonavia said he appreciated the work done by the Public

Accounts Select Committee and would ensure a full response was given. The

Mayor said income generation had to be given a higher profile and therefore

he would be giving responsibility the oversight of corporate efforts to attract

income to Councillor Bonavia.

Having considered an officer report, the Mayor,

RESOLVED that the views and recommendations of the Committee set out in

the main report at Appendix A be received and the Executive Director for

Resources and Regeneration be asked to prepare a response to the Review’s

recommendations for Mayoral consideration.

Having considered an officer report and a presentation from the Cabinet

Member for Policy and Performance, Councillor Joe Dromey, the Mayor

agreed that the council’s five year forward view summary be approved.

The Mayor indicated his response to the Business Panel’s views on this item

was as shown above in these minutes.

Having considered an officer report and a presentation from the Cabinet

Member for Policy and Performance, Councillor Joe Dromey, the Mayor, for

the reasons set out in the report:

RESOLVED that the council’s five year forward view summary be approved.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

agreed that:

(1)  the Children and Young People’s Plan 2015-18 be received and

submitted to Council for approval; and

(2) authority be delegated to the Executive Director for Children and Young

People to make amendments to the Plan in the light of further comments and

data received, prior to it being placed before Council.

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

for the reasons set out in the report:

RESOLVED that:

(1)  the Children and Young People’s Plan 2015-18 be received and

submitted to Council for approval; and

(2) authority be delegated to the Executive Director for Children and Young

People to make amendments to the Plan in the light of further comments and

data received, prior to it being placed before Council.

Having considered an officer report and a presentation from the Cabinet

Member for Policy and Performance, Councillor Joe Dromey, the Mayor

agreed that the contents of the report be noted and no amendments be made

to the Council’s complaints policy following consideration of the contents of

the report and the concerns raised by the Independent Adjudicator.

The Executive Director for Customer Services’s representative informed the

Mayor that the report had not yet been considered by the Public Accounts

Select Committee.

Having considered an officer report and a presentation from the Cabinet

Member for Policy and Performance, Councillor Joe Dromey, the Mayor:

RESOLVED that the contents of the report be noted and no amendments be

made to the Council’s complaints policy following consideration of the

contents and the concerns raised by the Independent Adjudicator.

Having considered an officer report and a presentation from the Cabinet

Member for the Public Realm, Councillor Rachel Onikosi, the Mayor agreed

that:

(1) the progress of the 2014/15 CPZ programme be noted.

(2) the priority list for 2015/16 CPZ programme be noted.

(3) the annual financial performance as set out be noted; and

(4) contractor performance as set out be noted.

The Executive Director for Customer Services’s representative informed the

Mayor that the report had been considered by the Sustainable

Development Select Committee which had no comments to make.

Having considered an officer report and a presentation from the Cabinet

Member for the Public Realm, Councillor Rachel Onikosi, the Mayor agreed

that:

(1) the progress of the 2014/15 CPZ programme be noted.

(2) the priority list for 2015/16 CPZ programme be noted.

(3) the annual financial performance as set out be noted; and

(4) contractor performance as set out be noted.

Having considered both an open and a confidential officer report, and a

presentation by the Cabinet Member for Housing, Councillor Damien Egan,

the Mayor agreed that:

(1) the progress of the Heathside and Lethbridge regeneration scheme be

noted;

(2) having considered the responses to the statutory Section 105 consultation,

the Council should carry out the decant of Heathside and Lethbridge Phase 6

tenants.

(3) where necessary, Notice of Seeking Possession be served and

possession proceedings brought against secure tenants in Lethbridge Close

Phase 6 blocks under ground 10 of Schedule 2 to the Housing Act 1985;

(4) secure tenants in Lethbridge Close Phase 6 blocks are re-housed as set

out;

(5) home loss and disturbance payments are made to displaced secure

tenants and leaseholders where appropriate in accordance with the Land

Compensation Act 1973; and

(6) the financial information provided be noted and the changes to the

proposed budget requirements set out in the confidential report be approved.

Having considered both an open and a confidential officer report, and a

presentation by the Cabinet Member for Housing, Councillor Damien Egan,

the Mayor, for the reasons set out in the report:

RESOLVED that:

(1) the progress of the Heathside and Lethbridge regeneration scheme be

noted;

(2) having considered the responses to the statutory Section 105 consultation,

the Council should carry out the decant of Heathside and Lethbridge Phase 6

tenants.

(3) where necessary, Notice of Seeking Possession be served and

possession proceedings brought against secure tenants in Lethbridge Close

Phase 6 blocks under ground 10 of Schedule 2 to the Housing Act 1985;

(4) secure tenants in Lethbridge Close Phase 6 blocks are re-housed as set

out;

(5) home loss and disturbance payments are made to displaced secure

tenants and leaseholders where appropriate in accordance with the Land

Compensation Act 1973; and

(6) the financial information provided be noted and the changes to the

proposed budget requirements set out in the confidential report be approved.

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, the Mayor agreed that:

the current financial forecasts for the year ending 31 March 2016 and the

action being taken by the Executive Directors to manage down the forecasted

year-end overspend be noted.

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, the Mayor:

RESOLVED that:the current financial forecasts for the year ending 31 March

2016 and the action being taken by the Executive Directors to manage down

the forecasted year-end overspend be noted.

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, the Mayor agreed that:

(1) a one off discount in NNDR based on the cost of accreditation in 2016/17

be offered to businesses that become accredited by the Living Wage

Foundation and who meet the criteria set out;

(2) a discount be offered set at one of the options indicated;

(3) the discount be offered on a ‘first come first served’ basis until the

Council’s overall contribution equals £20,000 within the 2016/17 financial year

and once the Council’s £20,000 contribution has been reached, to offer no

further discounts; and

(4) the scheme be reviewed in 2016/17 to determine whether it should be

offered in future years.

The Mayor praised this initiative and said he believed it should be the subject

of widespread publicity.

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, supported by Councillor

Joe Dromey, who credited LB Brent with the original idea, the Mayor for the

reasons set out in the report:

RESOLVED that:

(1) a one off discount in NNDR based on the cost of accreditation in 2016/17

be offered to businesses that become accredited by the Living Wage

Foundation and who meet the criteria set out;

(2) a discount be offered set at one of the options indicated;

(3) the discount be offered on a ‘first come first served’ basis until the

Council’s overall contribution equals £20,000 within the 2016/17 financial year

and once the Council’s £20,000 contribution has been reached, to offer no

further discounts; and

(4) the scheme be reviewed in 2016/17 to determine whether it should be

offered in future years.

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Damien Egan, the Mayor agreed that:

(1) the consultation undertaken on the Location Priority Policy and the

Temporary Accommodation Procurement Strategy be noted;

(2) the scrutiny of the Location Priority Policy and Temporary Accommodation

Procurement Strategy by Housing Select Committee on 27 October 2015 be

noted;

(3) the Location Priority Policy, attached as Appendix A, be approved;

(4) the Temporary Accommodation Procurement Strategy, attached as

Appendix C, be approved;

(5) following necessary approvals the Location Priority Policy and

Temporary Accommodation Procurement Strategy be published in

November 2015.

(6) authority be delegated to the Executive Director for Customer Services to

make any minor changes to the Location Priority Policy and Temporary

Accommodation Procurement Strategy and to prepare for publication.

The Acting Monitoring Officer confirmed there was no requirement for this

item to be the subject of further ratification at Council. Although the Housing

Strategy was reserved to Council, its supporting policies and detailed service

delivery plans were not subject to Council decision.

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Damien Egan, the Mayor, for the reasons set out in the report:

RESOLVED that:

(1) the consultation undertaken on the Location Priority Policy and the

Temporary Accommodation Procurement Strategy be noted;

(2) the scrutiny of the Location Priority Policy and Temporary Accommodation

Procurement Strategy by Housing Select Committee on 27 October 2015 be

noted;

(3) the Location Priority Policy, attached as Appendix A, be approved;

(4) the Temporary Accommodation Procurement Strategy, attached as

Appendix C, be approved;

(5) following necessary approvals the Location Priority Policy and

Temporary Accommodation Procurement Strategy be published in

November 2015.

(6) authority be delegated to the Executive Director for Customer Services to

make any minor changes to the Location Priority Policy and Temporary

Accommodation Procurement Strategy and to prepare for publication.

Having considered both an open and a confidential officer report, and

presentations by the Cabinet Member for Housing, Councillor Damien Egan,

and from a local resident, the Mayor agreed that:

(1) the work and consultation with residents carried out so far on the Bampton

estate be noted;

(2) Officers proceed to develop a proposal for new council homes as set

Out;

(3) Officers proceed to develop a proposal for a wider regeneration scheme

with L&Q as set out;

(4) Officers develop these proposals in consultation with residents and

statutory consultation under Section 105 of the Housing Act 1985 be carried

out on the proposals and reported back to Mayor and Cabinet;

(5) Officers look at procurement options and delivery structure for both

proposals; and

(6) an Equalities Analysis Assessment be undertaken on the proposals and

reported back to Mayor and Cabinet at the same time as the results of the

Section 105 consultation.

(7) the financial and commercial advice provided to date be noted;

(8) authority be delegated to the Executive Director for Customer Services

and Executive Director for Regeneration and Resources to commence

discussions with L&Q with a view to developing a commercially sound

approach for a wider regeneration scheme on the Bampton estate; and

(9) the initial budget as set out be approved.

The Mayor was addressed by Andy Black, a Witney Path resident, who stated

many of the Freeholders and Tenants of Witney Path and Shifford Path were

concerned that their views had not been adequately sought or represented

during the process of surveys and sought the reassurance of the Cabinet that

a dialogue would be opened up with the residents of both streets regarding

the housing stock transfer, condition of the estate and relationships with L&Q

and Lewisham Homes.

The Mayor was also addressed by Ward Councillor, John Paschoud, who

gave the proposals a cautious welcome.

The Mayor, as a past councillor for the former Sydenham East Ward, said he

very aware of the complexity of the issues in the locality involving, as it did,

leaseholders, freeholders and tenants, but believed the opportunity existed to

find a solution which would benefit the entire area

Having considered both an open and a confidential officer report, and

presentations by the Cabinet Member for Housing, Councillor Damien Egan,

and from a local resident, the Mayor, for the reasons set out in the report:

RESOLVED that:

(1) the work and consultation with residents carried out so far on the Bampton

estate be noted;

(2) Officers proceed to develop a proposal for new council homes as set

Out;

(3) Officers proceed to develop a proposal for a wider regeneration scheme

with L&Q as set out;

(4) Officers develop these proposals in consultation with residents and

statutory consultation under Section 105 of the Housing Act 1985 be carried

out on the proposals and reported back to Mayor and Cabinet;

(5) Officers look at procurement options and delivery structure for both

proposals; and

(6) an Equalities Analysis Assessment be undertaken on the proposals and

reported back to Mayor and Cabinet at the same time as the results of the

Section 105 consultation.

(7) the financial and commercial advice provided to date be noted;

(8) authority be delegated to the Executive Director for Customer Services

and Executive Director for Regeneration and Resources to commence

discussions with L&Q with a view to developing a commercially sound

approach for a wider regeneration scheme on the Bampton estate; and

(9) the initial budget as set out be approved.

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Damien Egan, the Mayor agreed that:

(1) the findings of the consultation exercise that has been carried out

with the tenants of the Council’s 18 sheltered housing schemes, as set

out be noted;

(2) on the basis of these consultation results, an enhanced housing

management service, funded by service charges to tenants and the

existing management fee to Lewisham Homes, be introduced in

all 18 schemes, and that the transfer be approved;

(3) the current floating support service be transferred to Lewisham Homes

(with staff transferring under TUPE arrangements where applicable and

subject to staff consultation), and is expanded in a manner that directly

addresses the concerns raised by tenants during consultation, as outlined;

(4) officers estimate that the new service charge to tenants will be £23.62 per

week, to be implemented from April 2016, be noted, subject to further and

final consultation with tenants as part of the Council’s annual rent and service

charge setting process;

(5) a service charge assistance fund be implemented for any existing

tenants not in receipt of housing benefit who experience financial

hardship as a result of this new service charge, in the manner set out; and

(6) the finalisation of the transfer and proposals for the new service be

delegated to the Executive Director for Customer Services as advised by the

Executive Director for Resources and Regeneration.

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Damien Egan, the Mayor, for the reasons set

out in the report:

RESOLVED that:

(1) the findings of the consultation exercise that has been carried out with the

tenants of the Council’s 18 sheltered housing schemes, as set out be noted;

(2) on the basis of these consultation results, an enhanced housing

management service, funded by service charges to tenants and the

existing management fee to Lewisham Homes, be introduced in all 18

schemes, and that the transfer be approved;

(3) the current floating support service be transferred to Lewisham Homes

(with staff transferring under TUPE arrangements where applicable and

subject to staff consultation), and is expanded in a manner that directly

addresses the concerns raised by tenants during consultation, as outlined;

(4) officers estimate that the new service charge to tenants will be £23.62 per

week, to be implemented from April 2016, be noted, subject to further and

final consultation with tenants as part of the Council’s annual rent and service

charge setting process;

(5) a service charge assistance fund be implemented for any existing

tenants not in receipt of housing benefit who experience financial

hardship as a result of this new service charge, in the manner set out; and

(6) the finalisation of the transfer and proposals for the new service be

delegated to the Executive Director for Customer Services as advised by the

Executive Director for Resources and Regeneration.

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, the Mayor agreed that:

(1) a £670,000 interest bearing loan facility to Horniman Museum and

Gardens be approved for the development of its gallery spaces to be paid

back over a period of no more than 15 years, subject to Heritage Lottery

funding of £3.3m being granted and other pledged funding of at least

£730,000 being received; and

(2) authority be delegated to the Executive Director for Resources and

Regeneration responsibility to finalise the terms of the loan agreement with

the Horniman Museum and Gardens.

The Mayor said he was a past member of the Horniman’s fund raising

committee and he believed it had a proven track record in attracting funding.

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, the Mayor, for the reasons

set out in the report:

RESOLVED that:

(1) a £670,000 interest bearing loan facility to Horniman Museum and

Gardens be approved for the development of its gallery spaces to be paid

back over a period of no more than 15 years, subject to Heritage Lottery

funding of £3.3m being granted and other pledged funding of at least

£730,000 being received; and

(2) authority be delegated to the Executive Director for Resources and

Regeneration responsibility to finalise the terms of the loan agreement with

the Horniman Museum and Gardens.

Agreed.

RESOLVED that in accordance with Regulation 4(2)(b) of the Local

Authorities (Executive Arrangements) (Meetings and Access to

Information)(England) Regulations 2012 and under Section 100(A)(4) of the

Local Government Act 1972, the press and public be excluded from the

meeting for the following items of business on the grounds that they involve

the likely disclosure of exempt information as defined in paragraphs [3, 4 and

5] of Part 1 of Schedule 12(A) of the Act,  and the public interest in

maintaining the exemption outweighs the public interest in disclosing the

information

19        ICT Shared Service

20.       Heathside and Lethbridge Decant part 2

21.       Housing Led Regeneration part 2

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Resources, Councillor Kevin Bonavia, the Mayor agreed

that:

(1) Lewisham Council establishes a shared service with Brent from 1 April

2016 subject to the London Borough of Brent agreeing to the Shared ICT

Service structure in substantially the same form as set out ; 

(2) A Shared ICT Service with the London Borough of Brent in the form set

out be approved with Brent acting as the legal ‘host’ of the shared service and

employing all the staff of the shared service and entering into contracts on

behalf of the shared service where it is for the benefit of both Councils;

(3) The Shared ICT Services Agreement in the form set out in annex A be

approved and any final minor amendments required to the agreement be

delegated to the Executive Director for Customer Services on the advice of

the Head of law.

(4) A Joint Committee in accordance with the Terms of Reference as set out

in annex B be approved, to compose of two members from each Council, to

set the strategic direction for the shared service and that the Cabinet Member

for Resources and the Cabinet Member for Policy and Performance should

represent Lewisham on this committee;

(5)  Shared ICT Services Management Board made up of an Executive

Director, or their appointed nominee, from each Council be approved;

(6) Where Brent will be entering into a contract on behalf of the shared

service, the procurement of the contracts where the value to the Council is

£500,000 or below, be procured in accordance with Brent's Contract

Procedure Rules and the Procurement Protocol and awarded by the

Executive Director of each Council;

(7) Mayoral decisions relating to Lewisham’s ICT infrastructure should be

delegated to the Joint Member Committee except for a small number of

critical decisions that shall be reserved to the Mayor:

-          expanding the shared service to other partners or withdrawing from the

-          partnership;

-          altering the terms and conditions of the partnership;

-          setting the annual budget;

-          disposing of Intellectual Property Rights; and

-          awarding of contracts above £500,000.

(8) decisions taken by the Joint Committee and the Council’s officer on the

Shared Service Management Board will be subject to member scrutiny by

Brent and Lewisham according to their respective constitutions;

(9) the budget for 2016/17 for the shared service be £3.4m with a financial

contribution from Lewisham of £1.7m to cover the fixed costs of the shared

service (variable costs will be met by individual Councils).  These figures are

consistent with the ICT savings agreed at Mayor and Cabinet on 30

September.  Agreement of the budget for subsequent years shall be brought

back for a decision from the Mayor;

(10) the interim arrangements set out be approved;

(11)  the London Borough of Brent’s report to their Executive requesting

approval to the Shared ICT Service with the London Borough of Lewisham be

noted.

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Resources, Councillor Kevin Bonavia, the Mayor, for the

reasons set out in the report:

RESOLVED that:

(1) Lewisham Council establishes a shared service with Brent from 1 April

2016 subject to the London Borough of Brent agreeing to the Shared ICT

Service structure in substantially the same form as set out ; 

(2) A Shared ICT Service with the London Borough of Brent in the form set

out be approved with Brent acting as the legal ‘host’ of the shared service and

employing all the staff of the shared service and entering into contracts on

behalf of the shared service where it is for the benefit of both Councils;

(3) The Shared ICT Services Agreement in the form set out in annex A be

approved and any final minor amendments required to the agreement be

delegated to the Executive Director for Customer Services on the advice of

the Head of law.

(4) A Joint Committee in accordance with the Terms of Reference as set out

in annex B be approved, to compose of two members from each Council, to

set the strategic direction for the shared service and that the Cabinet Member

for Resources and the Cabinet Member for Policy and Performance should

represent Lewisham on this committee;

(5)  Shared ICT Services Management Board made up of an Executive

Director, or their appointed nominee, from each Council be approved;

(6) Where Brent will be entering into a contract on behalf of the shared

service, the procurement of the contracts where the value to the Council is

£500,000 or below, be procured in accordance with Brent's Contract

Procedure Rules and the Procurement Protocol and awarded by the

Executive Director of each Council;

(7) Mayoral decisions relating to Lewisham’s ICT infrastructure should be

delegated to the Joint Member Committee except for a small number of

critical decisions that shall be reserved to the Mayor:

-          expanding the shared service to other partners or withdrawing from the

-          partnership;

-          altering the terms and conditions of the partnership;

-          setting the annual budget;

-          disposing of Intellectual Property Rights; and

-          awarding of contracts above £500,000.

(8) decisions taken by the Joint Committee and the Council’s officer on the

Shared Service Management Board will be subject to member scrutiny by

Brent and Lewisham according to their respective constitutions;

(9) the budget for 2016/17 for the shared service be £3.4m with a financial

contribution from Lewisham of £1.7m to cover the fixed costs of the shared

service (variable costs will be met by individual Councils).  These figures are

consistent with the ICT savings agreed at Mayor and Cabinet on 30

September.  Agreement of the budget for subsequent years shall be brought

back for a decision from the Mayor;

(10) the interim arrangements set out be approved;

(11)  the London Borough of Brent’s report to their Executive requesting

approval to the Shared ICT Service with the London Borough of Lewisham be  ...  view the full minutes text for item 303.

Considered in conjunction with the Open report on the same matter.

Commercially sensitive financial information on the scheme was considered

in conjunction with the Open report on the same matter.

Considered in conjunction with the Open report on the same matter.

Commercially sensitive financial information on the scheme was considered

in conjunction with the Open report on the same matter.

The meeting closed at 9.06pm.