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Agenda, decisions and minutes

Contact: Kevin Flaherty 0208 3149327 

Items
No. Item

450.

Declaration of Interests pdf icon PDF 63 KB

Decision:

The Mayor declared a prejudicial interest in the final recommendation of Item  

13 as his wife was a Governor in that Federation.

Minutes:

The Mayor declared a prejudicial interest in the final recommendation of Item 

13 as his wife was a Governor in that Federation and he withdrew from the

meeting during consideration of that part of the item.

451.

Minutes pdf icon PDF 51 KB

Additional documents:

Decision:

Approved.

Minutes:

RESOLVED that the minutes of the meeting held on June 29 2016 be

confirmed and signed as a correct record.

452.

Matters Raised by Scrutiny and other Constitutional Bodies pdf icon PDF 64 KB

Additional documents:

Decision:

Matters referred by the Safer Stronger Communities Select Committee on the

Lewisham Metropolitan Police Service update

 

Having considered an officer report, the Mayor agreed the comments and

views of the Select Committee be received, and the Executive Director for

Community Services be asked to prepare a response.

Minutes:

Matters referred by the Safer Stronger Communities Select Committee on the

Lewisham Metropolitan Police Service update

 

Having considered an officer report, the Mayor:

 

RESOLVED that the comments and views of the Select Committee be

received, and the Executive Director for Community Services be asked to

prepare a response.

453.

Outstanding Scrutiny Matters pdf icon PDF 52 KB

Decision:

Noted.

Minutes:

The Mayor was informed there had been no slippage of items.

 

RESOLVED that the report be noted.

454.

Financial Forecasts pdf icon PDF 20 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, the Mayor agreed that:

 

(1) the current financial forecasts for the year ending 31 March 2016 and the

action being taken by the Executive Directors to manage down the forecasted

year end overspend be noted; and

 

(2) the updated capital programme budgets be noted.

Minutes:

Councillor Kevin Bonavia confirmed the forecast overspend was still £7.7m.

Five areas of expenditure were highlighted as requiring particular attention,

namely Children’s Social Care, Strategic Housing, Fleet Vehicles, Adult Social

Care, and Public Health.

 

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, the Mayor, for the reasons

set out in the report:

 

RESOLVED that:

 

(1) the current financial forecasts for the year ending 31 March 2016 and the

action being taken by the Executive Directors to manage down the forecasted

year end overspend be noted; and

 

(2) the updated capital programme budgets be noted.

455.

Medium Term Financial Strategy pdf icon PDF 23 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, the Mayor agreed that:

 

(1) the 2017/18 to 2019/20 Medium Term Financial Strategy be noted; and

 

(2) a further update be brought back as part of the savings and budget setting

process to reflect any changes arising from the local government finance

settlement.

Minutes:

Councillor Bonavia advised the Mayor the unknown repercussions of the

nation’s Brexit vote created wider uncertainty to an already bleak forecast.

 

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, the Mayor, for the reasons

set out in the report;

 

RESOLVED that:

 

(1) the 2017/18 to 2019/20 Medium Term Financial Strategy be noted; and

 

(2) a further update be brought back as part of the savings and budget setting

process to reflect any changes arising from the local government finance

settlement.

456.

Public Health Savings Consultation pdf icon PDF 26 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for Health, Well-Being & Older People, Councillor Chris Best, the

Mayor agreed that

 

(i) the consultation activity for preventative health services be approved

following consideration by Healthier Communities Select Committee on 28

June 2016.

 

(ii) the consultation activity for health visiting and school nursing services

be approved following consideration by Healthier Communities Select

Committee on 28 June 2016;

 

(iii) the consultation activity for sexual health services be approved following

consideration by Healthier Communities Select Committee on 28 June 2016.

 

(iv) the procurement activity for substance misuse services be approved

following consideration by Healthier Communities Select Committee on 28

June 2016.

Minutes:

Having considered an officer report, and a presentation by the Cabinet

Member for Health, Well-Being & Older People, Councillor Chris Best, the

Mayor, for the reasons set out in the report:

 

RESOLVED that

 

(i) the consultation activity for preventative health services be approved

following consideration by Healthier Communities Select Committee on 28

June 2016.

 

(ii) the consultation activity for health visiting and school nursing services

be approved following consideration by Healthier Communities Select

Committee on 28 June 2016;

 

(iii) the consultation activity for sexual health services be approved following

consideration by Healthier Communities Select Committee on 28 June 2016.

 

(iv) the procurement activity for substance misuse services be approved

following consideration by Healthier Communities Select Committee on 28

June 2016.

457.

Library Savings Programme Update pdf icon PDF 36 KB

Additional documents:

Decision:

Having considered an officer report, and presentations by Mr Peter

Richardson (Friends of Manor House Library) and by the Cabinet Member for

Health, Well-Being & Older People, Councillor Chris Best, the Mayor agreed

that

 

(1) V22 be approved as the preferred partner for Forest Hill and authority be

delegated to the Executive Director for Regeneration, in consultation with the

Executive Director for Community Services and the Head of Law, to negotiate

the terms of a lease for the Forest Hill Library building with V22 for a minimum

term of 25 years at a nil rent to enable the provision of a community library in

partnership with Lewisham Council;

 

(2) The Archibald Corbett Society working with the Corbett Residents

Association be approved as the preferred partners for Torridon Road Library

building and authority be delegated to the Executive Director for Community

Services to negotiate the terms of a premises management agreement for an

interim period whilst their business plan for the building is further developed in

order to be considered for a lease;

 

(3) Officers be instructed to carry out a further exercise, to identify a suitable

partner organisation for Manor House Library and that interim arrangements

for the management of the building be put in place, as described;

 

(4) an update on progress of the exercise for Manor House Library be

reported to Safer Stronger Select Committee in September 2016 and the

final outcome be reported back to Mayor and Cabinet for approval;

 

(5) the proposed arrangement for the provision of library services in Laurence

House, Catford be noted;

 

(6) the Executive Director for Community Services be asked to prepare a

response to the referral from the Safer Stronger Communities Select

Committee on the Library Savings Programme Update; and

 

(7) the Executive Director for Community Services be asked to prepare a

response to the referral from the Safer Stronger Communities Select

Committee on DBS checks for library staff.

Minutes:

The Mayor reported he had received a late submission from Councillor Paul

Upex expressing full support for the recommendation concerning Forest Hill

Library.

 

The Mayor was first addressed by Councillor Best who set the context of a

library service forced to make £1m cuts. She then advised the Mayor that she

was able to make positive recommendations about partners to run Forest Hill

and Torridon libraries but that before proposals for Manor House Library could

be considered, a further exercise was required. She further asked the Mayor

to note the proposals for Catford Library with the deployment of two qualified

library assistants.

 

The Mayor was next addressed by Mr Peter Richardson, Chair of the Friends

of Manor House Library. He said major concerns still existed about the future

of Manor House Library and that he was not surprised that the original

proposals considered for the future of the library had not yielded any positive

results. Mr Richardson raised a number of detailed questions about the future

of Manor House Library and in response received an assurance from Cllr Best

that there was no current intention to close Manor House Library and that any

negative speculation to that effect was not helpful. The Executive Director for

Community Service’s representative confirmed that the next step would be a

report to the Safer, Stronger Communities Select Committee in September.

 

The Mayor concluded by stressing his belief that libraries were important and

highly regarded but were set in a context of a Council facing massive public

spending reductions. He noted Forest Hill and Torridon Road were at different

stages in the progress of a partnership but that he was happy to endorse both

proposals. For Manor House Library he endorsed the further efforts that still

needed to be made by Councillor Best and officers to find alternative

interested parties.

 

The Mayor also referred to two referrals from the Safer, Stronger

Communities Select Committee and asked the Executive Director for

Community Services to prepare responses.

 

Having considered an officer report, and presentations by Mr Peter

Richardson (Friends of Manor House Library) and by the Cabinet Member for

Health, Well-Being & Older People, Councillor Chris Best, the Mayor, for the reasons set out in the report:

 

RESOLVED that:

 

(1) V22 be approved as the preferred partner for Forest Hill and authority be

delegated to the Executive Director for Regeneration, in consultation with the

Executive Director for Community Services and the Head of Law, to negotiate

the terms of a lease for the Forest Hill Library building with V22 for a minimum

term of 25 years at a nil rent to enable the provision of a community library in

partnership with Lewisham Council;

 

(2) The Archibald Corbett Society working with the Corbett Residents

Association be approved as the preferred partners for Torridon Road Library

building and authority be delegated to the Executive Director for Community

Services to negotiate the terms of a premises management agreement for an

interim period whilst their business plan for the building is further  ...  view the full minutes text for item 457.

458.

Phoenix Community Housing pdf icon PDF 113 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Damien Egan, the Mayor agreed that:

 

(i) the rationale for allowing Phoenix Community Housing to retain Right to

Buy receipts for sales in its stock in light of the changing housing context and

to enable it to develop new affordable homes be noted;

 

(ii) the increase the number of new homes in the borough, and especially in

the Bellingham, Downham and Whitefoot wards, and that the Council will

have the right to nominate tenants to the new properties be noted;

 

 (iii) the Council waives its right to any payments of Right to Buy receipts

due to it under the Transfer Contract between the Council and Phoenix

Community Housing from 1 April 2016, subject to any conditions agreed by

the Council and Phoenix Community Housing.

 

(iv) authority be delegated to the Executive Director for Resources and

Regeneration on the advice of the Head of Law to finalise the terms of the

waiver.

Minutes:

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Damien Egan, the Mayor, for the reasons set

out in the report:

 

RESOLVED that:

 

(i) the rationale for allowing Phoenix Community Housing to retain Right to

Buy receipts for sales in its stock in light of the changing housing context and

to enable it to develop new affordable homes be noted;

 

(ii) the increase the number of new homes in the borough, and especially in

the Bellingham, Downham and Whitefoot wards, and that the Council will

have the right to nominate tenants to the new properties be noted;

 

 (iii) the Council waives its right to any payments of Right to Buy receipts

due to it under the Transfer Contract between the Council and Phoenix

Community Housing from 1 April 2016, subject to any conditions agreed by

the Council and Phoenix Community Housing.

 

(iv) authority be delegated to the Executive Director for Resources and

Regeneration on the advice of the Head of Law to finalise the terms of the

waiver.

459.

Private Sector Leased Hostels transfer pdf icon PDF 113 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Damien Egan, the Mayor agreed that:

 

(1)  the rationale for enabling Lewisham Homes to manage homeless

hostels and the Private Sector Leased (PSL) portfolio be noted; and

 

(2) Lewisham Homes take over the management of the homeless hostels and

the Private Sector Leased (PSL) portfolio on or after 1 September 2016.

Minutes:

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Damien Egan, the Mayor, for the reasons set

out in the report:

 

RESOLVED that:

 

(1)  the rationale for enabling Lewisham Homes to manage homeless

hostels and the Private Sector Leased (PSL) portfolio be noted; and

 

(2) Lewisham Homes take over the management of the homeless hostels and

the Private Sector Leased (PSL) portfolio on or after 1 September 2016.

460.

Gypsy and Traveller Local Plan pdf icon PDF 21 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Deputy Mayor,

Councillor Alan Smith, the Mayor agreed that the final search parameters and

site selection criteria be approved and the Council be recommended to do the

same.

Minutes:

Having considered an officer report, and a presentation by the Deputy Mayor,

Councillor Alan Smith, the Mayor, for the reasons set out in the report:

 

RESOLVED that the final search parameters and site selection criteria be

approved and the Council be recommended to do the same.

461.

Local Authority Governor Nomination pdf icon PDF 23 KB

Additional documents:

Decision:

 

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

agreed that the following person be nominated to be a school governor:

 

Emilie Lemons                                 Torridon Junior

Minutes:

 

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor,

having considered the information supplied about the candidate:

 

RESOLVED that the following person be nominated to be a school governor:

 

Emilie Lemons                                 Torridon Junior

462.

Federations revisions to instruments of government pdf icon PDF 23 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

agreed that

 

(1) the Instrument of Government for the federation of schools

identified below be made by Local Authority order dated 13 July 2016.

 

The Brindishe Federation

The Eliot Bank and Gordonbrock Primary Schools Federation

Grinling Gibbons and Lucas Vale Federation

 

The Cabinet, in the absence of the Mayor agreed that an Instrument of

Government for the federation of schools identified below be made by Local

Authority order dated 13 July 2016.

 

The Oakbridge Federation

Minutes:

Having considered an officer report, and a presentation by the Cabinet

Member for Children & Young People, Councillor Paul Maslin, the Mayor

 

RESOLVED that:

 

(1) the Instrument of Government for the federation of schools identified below

be made by Local Authority order dated 13 July 2016.

 

The Brindishe Federation

The Eliot Bank and Gordonbrock Primary Schools Federation

Grinling Gibbons and Lucas Vale Federation

 

Having declared a prejudicial interest relating to the Oakbridge Federation,

the Mayor withdrew from the meeting during consideration of the final item

and Councillor Smith assumed the Chair. The Cabinet, in the absence of the

Mayor;

 

RESOLVED that an Instrument of Government for the federation of schools

identified below be made by Local Authority order dated 13 July 2016.

 

The Oakbridge Federation

463.

Council Tax Reduction Scheme pdf icon PDF 25 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, the Mayor agreed that:

 

(1) consultation takes place on a local CTRS for 2017/18 that passes on a cut

in government funding to working age claimants;

 

(2) consultation takes place on introducing a means test for applicants of

working-age who receive UC in addition to their earnings. This will maintain

the current position where all those with earnings are means tested;

 

(3) there be a continuation of the provision of discretionary support in cases of

exceptional hardship using Section 13(A) of the LGFA (2012).

Minutes:

Having considered an officer report, and a presentation by the Cabinet

Member for Resources, Councillor Kevin Bonavia, the Mayor, for the reasons

set out in the report:

 

RESOLVED that:

 

(1) consultation takes place on a local CTRS for 2017/18 that passes on a cut

in government funding to working age claimants;

 

(2) consultation takes place on introducing a means test for applicants of

working-age who receive UC in addition to their earnings. This will maintain

the current position where all those with earnings are means tested;

 

(3) there be a continuation of the provision of discretionary support in cases of

exceptional hardship using Section 13(A) of the LGFA (2012).

464.

Besson Street Re-development pdf icon PDF 113 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Damien Egan, the Mayor agreed that:

 

(1) the process carried to date be noted;

 

(2) the Council pursue the scheme for Besson Street, to deliver around 230

homes for private rent with 35% at “living rent” levels through partnership with

a joint venture partner;

 

(3) the Strategic case for this approach be approved;

 

(4) the appropriation of the Council owned land shown hatched black in an

attached plan 1, from housing purposes to planning purposes be approved

under Section 122 of the Local Government Act 1972 as set out in section 10;

 

(5) Officers investigate future sites for further delivery; and

 

(6) the position and work carried out to date on the Achilles Street estate be

noted.

Minutes:

In her capacity as a Ward Member, Councillor Joan Millbank welcomed the

scheme which she believed would address a need that was not otherwise

being addressed.

 

Having considered an officer report, and a presentation by the Cabinet

Member for Housing, Councillor Damien Egan, the Mayor, for the reasons set

out in the report:

 

RESOLVED that:

 

(1) the process carried to date be noted;

 

(2) the Council pursue the scheme for Besson Street, to deliver around 230

homes for private rent with 35% at “living rent” levels through partnership with

a joint venture partner;

 

(3) the Strategic case for this approach be approved;

 

(4) the appropriation of the Council owned land shown hatched black in an

attached plan 1, from housing purposes to planning purposes be approved

under Section 122 of the Local Government Act 1972 as set out in section 10;

 

(5) Officers investigate future sites for further delivery; and

 

(6) the position and work carried out to date on the Achilles Street estate be

noted.

465.

Response to SSCSC referral on Crime Enforcement and Regulation pdf icon PDF 27 KB

Additional documents:

Decision:

Having considered an officer report, and a presentation by the Deputy Mayor,

the Mayor agreed that the proposed response to the comments and views of

the Select Committee as set out be approved and reported to the Select

Committee.

Minutes:

Having considered an officer report, and a presentation by the Deputy Mayor,

the Mayor:

 

RESOLVED that the proposed response to the comments and views of

the Select Committee as set out be approved and reported to the Select

Committee.

466.

SDSC Referral - Lewisham Cyclist Cycling Strategy pdf icon PDF 49 KB

Decision:

Having considered an officer report, the Mayor agreed the comments and

views of the Select Committee be received, and the Executive Director for

Resources and Regeneration be asked to prepare a response.

Minutes:

Having considered an officer report, the Mayor:

 

RESOLVED that the comments and views of the Select Committee be

received, and the Executive Director for Resources and Regeneration be

asked to prepare a response.

467.

SDSC Referral - Catford review interim report pdf icon PDF 69 KB

Decision:

Having considered an officer report, the Mayor agreed the comments and

views of the Select Committee be received, and the Executive Director for

Resources and Regeneration be asked to prepare a response.

Minutes:

Having considered an officer report, the Mayor:

 

RESOLVED that the comments and views of the Select Committee be

received, and the Executive Director for Resources and Regeneration be

asked to prepare a response.

468.

Exclusion of Press and Public pdf icon PDF 56 KB

Decision:

Approved.

Minutes:

RESOLVED that in accordance with Regulation 4(2)(b) of the Local

Authorities (Executive Arrangements) (Meetings and Access to

Information)(England) Regulations 2012 and under Section 100(A)(4) of the

Local Government Act 1972, the press and public be excluded from the

meeting for the following items of business on the grounds that they involve

the likely disclosure of exempt information as defined in paragraphs [3, 4 and

5] of Part 1 of Schedule 12(A) of the Act,  and the public interest in

maintaining the exemption outweighs the public interest in disclosing the

information

 

20.       Beeson Street Re-development Part 2

 

21.       Campshill Road Extra Care Scheme

469.

Besson Street Re-development Part 2

Decision:

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Housing, Councillor Damien Egan, the Mayor agreed

that:

 

(1) the rationale for pursuing a joint venture approach to housing development

be noted; 

 

(2) the likely outline financial arrangements for the scheme be noted;

 

(3) officers commence a process to select an investment partner with whom to

form that LLP, and to finalise with that partner the proposed detailed terms of

the partnership;

 

(4) authority to select the shortlist of potential bidders be delegated to the

Executive Director of Resources and Regeneration;

 

(5) authority to negotiate a variant to the proposed preferred 50:50 Joint

Venture model be delegated to the Executive Director of Resources and

Regeneration;

 

(6) the final proposal negotiated through this exercise be subject to final

approval from Mayor and Cabinet, and that this is likely to be sought in early

2017;

 

(7) the position with the New Cross Gate Trust be noted and the key aspects

of the Heads of Terms as set out be approved;

 

(8) delegated authority be given the Executive Director for Resources and

Regeneration to enter into further negotiations with the New Cross Gate Trust.

 

(9) an additional stated capital programme budget be approved in order to

fund the additional tasks that will be required throughout the procurement

process, until the point of returning to Mayor and Cabinet in early 2017.

Minutes:

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Housing, Councillor Damien Egan, the Mayor, for the

reasons set out in the report:

 

RESOLVED that:

 

(1) the rationale for pursuing a joint venture approach to housing development

be noted; 

 

(2) the likely outline financial arrangements for the scheme be noted;

 

(3) officers commence a process to select an investment partner with whom to

form that LLP, and to finalise with that partner the proposed detailed terms of

the partnership;

 

(4) authority to select the shortlist of potential bidders be delegated to the

Executive Director of Resources and Regeneration;

 

(5) authority to negotiate a variant to the proposed preferred 50:50 Joint

Venture model be delegated to the Executive Director of Resources and

Regeneration;

 

(6) the final proposal negotiated through this exercise be subject to final

approval from Mayor and Cabinet, and that this is likely to be sought in early

2017;

 

(7) the position with the New Cross Gate Trust be noted and the key aspects

of the Heads of Terms as set out be approved;

 

(8) delegated authority be given the Executive Director for Resources and

Regeneration to enter into further negotiations with the New Cross Gate Trust.

 

(9) an additional stated capital programme budget be approved in order to

fund the additional tasks that will be required throughout the procurement

process, until the point of returning to Mayor and Cabinet in early 2017.

470.

Campshill Road Extra Care Scheme

Decision:

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Housing, Councillor Damien Egan, the Mayor agreed

that:

 

(1) the original rationale for delivering extra care housing at Campshill Road

be noted;

 

(2) the selected partner, Notting Hill’s, withdrawal of interest in the scheme

owing to changes in legislation and funding available for supported housing

be noted;

 

(3) from on-going discussions with partners about housing for older people an

alternative model for delivering the scheme has been proposed by One

Housing Group;

 

(4) the valuation advice be noted;

 

(5) the Council disposes of the site shown edged in red on an attached plan to

One Housing on a 250 year leasehold basis for a stated premium; and

 

(6) authority be delegated to the Executive Director for Resources and

Regeneration, in consultation with the Executive Director for Customer

Services and the Head of Law, to negotiate and agree the final terms of the

documentation for the disposal.

Minutes:

Having considered a confidential officer report, and a presentation by the

Cabinet Member for Housing, Councillor Damien Egan, the Mayor, for the

reasons set out in the report:

 

RESOLVED that:

 

(1) the original rationale for delivering extra care housing at Campshill Road

be noted;

 

(2) the selected partner, Notting Hill’s, withdrawal of interest in the scheme

owing to changes in legislation and funding available for supported housing

be noted;

 

(3) from on-going discussions with partners about housing for older people an

alternative model for delivering the scheme has been proposed by One

Housing Group;

 

(4) the valuation advice be noted;

 

(5) the Council disposes of the site shown edged in red on an attached plan to

One Housing on a 250 year leasehold basis for a stated premium; and

 

(6) authority be delegated to the Executive Director for Resources and

Regeneration, in consultation with the Executive Director for Customer

Services and the Head of Law, to negotiate and agree the final terms of the

documentation for the disposal.

 

The meeting closed at 7.30pm