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Council meetings

Agenda and decisions

Venue: Committee Rooms 1 & 2 - Civic Suite. View directions

Contact: Charlotte Dale (020 8314 8286)  Email: charlotte.dale@lewisham.gov.uk

Items
No. Item

1.

Minutes of the meeting held on 28 January 2019 pdf icon PDF 304 KB

Decision:

 

RESOLVED: That the minutes of the meeting held on 28 January 2019 be agreed as an accurate record of the meeting.

2.

Declarations of Interest pdf icon PDF 201 KB

Decision:

Councillor Hall declared a non-prejudicial interest as a Member of the Lewisham Trade Union Council.

3.

Referral from the Overview and Scrutiny Business Panel on the Council's Procurement Procedures pdf icon PDF 191 KB

Decision:

RESOLVED: That the following referral be forwarded to Mayor and Cabinet:

 

Business Panel:

 

1.     Notes that the scoring system and the balance between quality and price is not robust nor transparent when awarding contract to organisations.

 

2.     Calls for the Council to re-examine its process of quality versus cost, and ensure there is a thorough examination of the factors within both price and quality.

 

3.     Is not convinced continuity or proximity of provision are given sufficient thought in the transition period as part of the evaluation and that needs to be weighted accordingly.

 

4.     In accordance with the Administration’s Manifesto commitments to use an in-house provider and secure services locally whenever possible, prominent sections of the process should examine the advantages and disadvantages of in-house and local provision.


It is proposed that:

 

·         The scoring system should be very clear and easy to understand.

·         Mayor and Cabinet should take time to consider proposals from officers

before making a decision.

·         Sufficient time and consideration must be given to responses to scrutiny in

recognition of the need for parity of esteem.

·         In future: quality, location, continuity and in-house consideration should

feature largely when awarding contracts.

 

The Committee also asks that Mayor & Cabinet asks officers to consider best practice, including with regard to social value, from other local authorities and report back to Mayor & Cabinet and the Public Accounts Select Committee. Salford City Council is cited as a potential example of good practice.

 

 

4.

Cabinet Member Question and Answer Session pdf icon PDF 132 KB

Decision:

RESOLVED: That the updates be noted and that a referral be sent to Mayor and Cabinet requesting that a report be prepared by the Head of Law explaining why written reports had not been prepared for this meeting, including a timeline of events; outlining the current legal advice pertaining to Cabinet Member Question and Answer Sessions; and explaining the procedure going forward.

 

 

5.

Items to be referred to Mayor and Cabinet

Decision:

RESOLVED: That two referrals be made to Mayor and Cabinet as outlined above in sections 3 and 4.